School Office Manager- Excel Center Bartholomew County

Goodwill Education Initiatives, Inc.; Indiana (PA); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Health plan

PTO and holidays

Sabbatical leave

Life and disability insurance

Retirement plan + company match

PSLF program

Tuition reimbursement

Job summary

Goodwill Education Initiatives, Inc. is seeking a full-time School Office Manager in the United States to coordinate enrollment processes and office operations.

You will work with staff and students to keep front-office functions running smoothly and support daily administrative tasks across the school. The role emphasizes enrollment coordination, inventory management, purchasing procedures, and collaboration with school leadership to enhance student outcomes and the overall experience.

Qualifications

• Degree and Credential Requirements - NONE; continuous learning encouraged.
• Experience coordinating office operations and supporting administrative processes.
• Strong communication and organizational skills.
• Ability to build collaborative relationships across teams.
• Familiarity with G Suite, MS Office, and student information systems.

Responsibilities

• Serve as primary contact for student enrollment processes and ensure documentation is complete and timely.
• Maintain enrollment records and resolve related issues to support enrollment goals.
• Coordinate school communication and branding across the building.
• Maintain supplies inventory using electronic purchasing systems and procurement processes.
• Build relationships with community partners to support outreach and enrollment.
• Coordinate recruitment, enrollment, and outreach with school leadership.
• Support school-wide initiatives related to graduation outcomes and retention.
• Implement efficient administrative procedures to improve operations.
• Set personal goals and action plans for ongoing development in the role.

Skills

Office management

Communication skills

Collaboration

Organizational aptitude

Reasoning ability

Ethical conduct

Technical knowledge

Information monitoring/reporting

Adaptability

Crisis avoidance

Education

Degree not required

Tools

G Suite

MS Office

Student Information Systems

Job description

This is a full-time M-F role, and the hourly pay range is $19-$23/hr., and includes full benefits (below).

The School Office Manager coordinates office operations, procedures, and resources to support the effectiveness and efficiency of The Excel Center.

This role works closely with staff and students to maintain organized daily operations and ensure the front office functions smoothly.

Responsibilities include coordinating student enrollment processes, maintaining supply inventory systems, managing purchasing procedures, and supporting communication and operational systems throughout the school.

This role collaborates with school leadership and staff to ensure administrative processes support student success, enrollment goals, and the overall student experience.

Example Duties and Activities

• Serves as a primary point of contact for student enrollment processes, ensuring documentation is completed accurately and deadlines are met within enrollment systems.
• Maintains enrollment records and assists with resolving enrollment-related issues to support school enrollment goals.
• Coordinates systems of communication and branding throughout the school building.
• Maintains inventory of supplies and materials for staff using the electronic purchasing system and established purchasing processes.
• Builds and maintains relationships with key community partners that assist with student outreach and enrollment efforts.
• Serves as a liaison with community partner organizations to coordinate opportunities for the school to participate in community outreach activities.
• Maintains systems for tracking student and school information related to enrollment and administrative processes.
• Supports the coordination of student recruitment, enrollment, and outreach efforts in collaboration with school leadership and staff.
• Works with the School Director and support teams to support school-wide initiatives related to graduation outcomes, enrollment needs, student achievement, and retention.
• Supports the implementation of administrative procedures that promote efficient and organized school operations.
• Establishes personal professional goals and action plans to support ongoing growth and effectiveness in the role.

Required Competencies

• Degree and Credential Requirements - NONE! We value candidates who can demonstrate capability and articulate how prior experiences will help them contribute. We believe in continuous learning and professional development.
• Office Management Professional - Has experience coordinating office operations and supporting administrative processes that help teams function effectively. Responsibilities may include front office administrative work, supply inventory management, purchasing, and maintaining operational systems.
• Communication Skills - Articulates thoughts and expresses ideas effectively using oral, written, visual, and non-verbal communication skills, as well as listening skills to comprehend others' needs. Delivers information in person, in writing, and in a digital world.
• Building Collaborative Relationships - Develops, maintains, and strengthens partnerships at all levels with others inside or outside the organization who can provide information, assistance, and support. Is able to receive as well as provide feedback to improve performance or processes.
• Organizational Aptitude - Plans and attends to details and pursues quality in accomplishing multiple tasks in an organized and timely fashion.
• Reasoning Ability - Ability to apply common sense to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Ethical - Adheres to procedures and protocol, including maintaining confidentiality in passwords, logging on and off procedures, and adherence to The Excel Center model and Goodwill’s values. Protects private information.
• Technical Knowledge – Has working knowledge of G Suite and MS Office, as well as student information systems.
• Information Monitoring/Reporting - Collects and reviews information to manage or improve the achievement of learning goals.
• Adaptability - Adjusts priorities quickly in response to frequently changing circumstances while maintaining a positive attitude. Continually assesses tasks and responds to those requiring extra attention.
• Foresees and seeks to avoid crisis management.

Other Requirements

Background Screening - All candidates must pass a pre-employment background check.

Benefits

Full-time employees may participate in a comprehensive benefits program that includes: Continuing education and leadership development as well as tuition reimbursement Comprehensive health plan Generous paid time off (PTO) and paid holidays Sabbatical and parental leaves Life, dental and vision insurance Short- and long-term disability plans Nationally recognized preventive health and wellness program Section 125 pretax health spending account, dependent care spending account, and premiums Retirement planning options with generous company % match Eligible for the Public Student Loan Forgiveness (PSLF) program Goodwill Education Initiatives Goodwill strongly believes it is essential to raise education. Not only are the lifetime earnings of high school graduates significantly higher than those of dropouts, but children of high school graduates also are 50% less likely to drop out of high school than the children of dropouts are. Goodwill provides opportunities for adults (The Excel Center) and youth (Indianapolis Metropolitan High School).

The Excel Center Model

The Excel Center® is operated by Goodwill Education Initiatives, Inc., a not-for-profit organization formed by Goodwill Legacy Group.

Mission and Values

Goodwill Legacy Group is an EEO Employer/Vet/Disabled employer ExcelCenter1 Since 1930, Goodwill of Central & Southern Indiana has helped individuals become more economically self-sufficient through employment, education, job training, and health services. Today, we are one of the largest Goodwills in North America, providing services to thousands of individuals and families each year. We change lives every day by empowering people to increase their independence and reach their potential. As employees, we thrive and work as a team living and breathing Goodwill’s values. When becoming an employee, you can expect to embrace the values of Innovation, The Value of the Individual, Learning, Employment, Self-Sufficiency, and Lasting Impact.

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law. Goodwill Legacy Group participates in E-Verify. All individuals hired will be required to complete the federal employment eligibility verification process. Please review the E-Verify Participation and Right to Work here. If you need a reasonable accommodation for any part of the application process, please email at [e-mail] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.