School Office Assistant - Heritage Elementary School

Cherry Creek Careers; Colorado; On-site; USD 36,000 - 48,000; Full time

Job summary

Cherry Creek Careers is seeking a School Office Assistant to perform a broad range of administrative and clerical tasks at a school location. You will greet visitors, answer phones, prepare notices, and support daily office operations.

The role requires basic knowledge of Microsoft Office, familiarity with office equipment, strong interpersonal and organizational skills, and the ability to work with staff, students, parents/guardians, and community members.

Qualifications

• Criminal background check and fingerprinting required.
• High School Equivalency (HSE) diploma.
• One year of administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience.
• Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
• Basic knowledge of common computer application software.
• Basic knowledge of Microsoft Office.
• Intermediate interpersonal relations skills.
• Intermediate verbal and written communication skills.
• Intermediate organizational skills.
• Ability to operate common office equipment.
• Ability to work alone and with others.
• Ability to write routine reports and correspondence.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books.

Responsibilities

• Greet and welcome visitors to the building; answer and screen calls, take messages, assist staff, students, parents/guardians, and community members.
• Schedule meetings and appointments for staff and students; prepare agendas; record and transcribe minutes; manage calendars.
• Draft letters, memorandums, and routine correspondence; support regular and special projects.
• Organize and maintain file systems, records, attendance and registrations; manage databases.
• Operate word processing equipment to store, edit, format, print, and revise documents.
• Read, route, and respond to incoming mail; prepare outgoing mail and emails.
• Monitor and maintain budgets; occasionally assist with related paperwork.
• Order and maintain supplies/inventory; arrange for equipment maintenance.
• Perform other duties as assigned.

Skills

Interpersonal skills

Verbal and written communication

Organizational skills

Office equipment operation

Basic computer software knowledge

Education

High School Equivalency diploma

Tools

Microsoft Office

Job description

Job Title: School Office Assistant

FLSA Exemption Status: Non-Exempt

Classification Group: Educational Office Professionals

Supervising Position: School Principal or designee

Pay Plan: Educational Support Personnel

Pay Range: Range 07

Last Updated: 12/16/2025

JOB SUMMARY

Perform a broad range of administrative, clerical, and support tasks at a school location. May provide occasional assistance to the School Principal or Assistant Principal as requested.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Task Descriptions

1. 1. Greet and welcome visitors to the building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions. May monitor students sent to the office. Daily 20%
2. 2. Schedule meetings and appointments for staff, supervisor, outside representatives, and students. Prepare agendas, reserve facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities. Daily 20%
3. 3. Draft letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Provide support to the school location with regular and special projects. Daily 15%
4. 4. Organize and maintain file system, which may include individual education plans (IEPs), simple databases, personnel records and actions, student records and tests, surveys, legal documents, evaluations, professional growth, insurance, supplemental pay, club budgets, mentor program, workshops, etc. File correspondence and other records, which may include entering and accepting attendance and registrations. Daily 15%
5. 5. Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material. Daily 10%
6. 6. Read, route, and respond to incoming mail. Locate and attach appropriate files with correspondence to be answered by building administration. Prepare outgoing mail and correspondence, including emails and faxes. Daily 5%
7. 7. Perform monitoring and bookkeeping of budgets. Weekly 5%
8. 8. Order and maintain supplies/inventory and arrange for equipment maintenance. May process electronic purchase and warehouse orders and other financial documents. Weekly 5%
9. 9. Perform other duties as assigned or requested. Daily 5%

TOTAL 100%

REPORTING RELATIONSHIPS

This job has no direct supervisory responsibilities.

MINIMUM QUALIFICATIONS

The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

• Criminal background check and fingerprinting required
• High School Equivalency (HSE) diploma
• One (1) year of administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience
• Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
• Basic knowledge of common computer application software
• Basic knowledge of Microsoft Office
• Intermediate interpersonal relations skills
• Intermediate verbal and written communication skills
• Intermediate organizational skills
• Ability to operate common office equipment
• Ability to work alone and with others
• Ability to write routine reports and correspondence
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Light work strength level (lifting or carrying up to 25 pounds)
• Works both indoors and outdoors
• Typically a moderate noise level
• Work location is subject to change to meet the requirements of the organization
• Frequent standing and walking
• Frequent bending and reaching
• Frequent lifting, pulling, and pushing
• Manual dexterity to operate a computer keyboard
• Repetitive motions
• Speaking and hearing
• Exposure to outdoor weather conditions
• Normal school environment

DESIRED QUALIFICATIONS

Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.

• Experience working in the public sector
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement