School Office Assistant - 190 Days (2026-2027 SY), Union Grove High

Henry County Schools; McDonough (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

Henry County Schools in Georgia seeks a School Office Assistant to support front desk operations, answer phones, greet visitors, and route inquiries. The role covers clerical tasks, calendar management, mail processing, supply ordering, and maintaining records with discretion.

You will assist with student records, attendance, and emergencies, ensure daily coverage of classrooms, and uphold confidentiality and professional standards.

Qualifications

• High School diploma or state-approved HSE required.
• 1–2 years of general clerical experience or equivalent.
• Exceptional integrity and ability to maintain confidentiality.
• Ability to work on-site and adhere to professional ethics for educators.
• Regular, reliable presence at work.

Responsibilities

• Answer phones, greet and direct callers, and route visitors.
• Perform general clerical tasks: typing, copying, filing, and mail processing.
• Assist with calendar management and scheduling for supervisor.
• Respond to inquiries and refer issues to appropriate staff.
• Attend meetings or events as requested.
• Ensure classrooms and positions have daily coverage.
• Enter staff leave and arrange substitutes as needed.
• Process new and withdrawing students.
• Maintain student records and confidentiality.
• Draft correspondence as assigned.
• Attend to student needs and maintain professional customer service.

Skills

Reception duties

Clerical tasks

Customer service

Confidentiality

Education

High School Diploma or HSE

Job description

Position Title: School Office Assistant

Division: School

Reports To: Principal and/or Assigned Supervisor

FLSA Status: Non-Exempt

Salary Schedule: SS4 (244), SS4-1 (220), SS4-2 (200), SS4-3 (190)

Work Days: 244, 220, 200, or 190

Essential Duties:

1. Perform receptionist duties by answering the telephone, assisting and directing callers, and greeting, announcing, or routing visitors.
2. Perform general clerical and secretarial functions, including but not limited to typing, copying, and filing documents, processing various forms and applications, collating materials, scheduling appointments and maintaining the supervisor’s calendar, maintaining records and files, processing mail, ordering supplies, etc.
3. Receive and respond to inquiries and concerns from the public; refer problems to the appropriate staff person for resolution.
4. Attend and/or make arrangements for meetings or special events as requested.
5. Ensure classrooms and other positions have daily coverage.
6. Enter staff leave as required; secure subs as required.
7. Process new and withdrawing students as required.
8. Maintain student records as required.
9. Maintain integrity of confidential information related to students and staff.
10. Create and maintain correspondence as assigned.
11. Attend to student needs as required.
12. exceptional customer service on a daily basis and maintains professional practices.
13. Perform other duties and responsibilities as assigned.

Qualifications:

1. Minimum of a High School Diploma or state-approved High School Equivalency (HSE), required.
2. One to two years of general clerical experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities required.
3. Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.
4. Ability to abide by the Georgia Professional Standards Code of Ethics for Educators.
5. Must be regularly, predictably, and reliably at work.Ability to be present at the physical worksite.
6. Must perform tasks involving prolonged periods of standing, walking, and sitting.
7. Must perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.
8. Must be able to properly and consistently supervise students, particularly during emergency situations.
9. Vision, hearing, written, and verbal communications are essential factors in performing required tasks.