School Manager

Sunbeam Family Services, Inc.; Oklahoma City (OK); On-site; USD 42,000 - 64,000; Full time

Job summary

Sunbeam Family Services, Inc. seeks a School Manager to coordinate secretarial functions and administer policies under Head Start standards. You will supervise school admin staff, lead clerical duties, and ensure safe facilities while supporting developmentally sensitive, trauma-informed services.

Responsibilities include staff interviewing and onboarding, budgeting, and cross‑agency collaboration. The role requires strong English skills, organizational ability, and a commitment to culturally

Qualifications

• High school diploma or GED required; associate/bachelor preferred.
• One year of staff supervision in an office setting.
• One year of experience in an early childhood or childcare setting.
• Knowledge of Head Start Performance Standards and licensing requirements.
• Bilingual Spanish/English abilities preferred.

Responsibilities

• Lead and supervise school administrative staff and set performance expectations.
• Coordinate daily clerical duties: phones, messages, minutes, scheduling.
• Help design and implement office policies and program standards.
• Assist in program planning, goals, and objectives.
• Ensure facilities are safe for children and staff; monitor grounds.
• Oversee supply orders and budget monitoring; manage subsidy swipes.
• Travel locally as required for duties and training.

Skills

Caring and compassionate attitude

English language proficiency

Computer literacy

Interpersonal sensitivity

Organization and time management

Independent work and teamwork

Independent judgment

Professional communication

Confidential information handling

Attention to detail

Local travel

Head Start standards knowledge

Child Plus knowledge

Bilingual Spanish/English

Education

High School Diploma or GED

Associate's or Bachelor's in Business or related field

Tools

Child Plus

Job description

POSITION OVERVIEWThe School Manager at the center will initiate and coordinate the secretarial functions necessary to run an organization efficiently while implementing administrative policies and procedures according to Head Start Performance standards and other regulating entities.All employees and volunteers are expected to be sensitive to our clients’ cultural and socio- economic characteristics, reflect Sunbeam Family Services’ core values and to perform at standards of excellence at all times.ESSENTIAL FUNCTIONSPromote, encourage and display examples of leadership for the agency in accordance with the agency’s mission driven culture.Commit to providing developmentally sensitive, evidence based, hope entered and trauma informed services and leadership.Lead and directly supervise school administrative staff, setting and upholding expectations for individual and team performance.Represent Sunbeam in community collaborations as directed by supervisor.Perform daily clerical duties, including answering and screening telephone calls, taking messages, copying and collating, and scheduling, setting up and attending meetings as assigned, taking/transcribing minutes.Maintain program efficiency by planning and implementing administrative systems; designs and implements office policies by program standards and procedures.Assist in coordinating the activities involved in program planning, goals and objectives.Ensure that facilities, including buildings and grounds, are monitored and maintained to assure the safety of children and staff at all times.Assist in design, preparation, updates, printing, and distribution of school calendar, parent handbook, parent newsletter, brochures, flyers, and other documents as directed.Responsible for all aspects of managing staff including interviewing, recommending for hire, onboarding, directing work, and evaluating employee performance.Maintain professional integrity, exemplifying the values of, and expected within, the program while promoting the mission of the organization.Responsible for ordering supplies, monitoring expenditures (POs, classroom budgets, etc.) and staying current with subsidy swipes.Promote culturally sensitive practice.Perform all duties and attend required training related to supervisor role.Travel locally as required in the performance of responsibilities.Perform other appropriate and related responsibilities as assigned.JOB QUALIFICATIONSThe requirements listed in this job description are the minimum levels of knowledge, skills, or abilities.Minimally RequiredPreferredEducationHigh School Diploma or GEDAssociate’s or Bachelor’s degree in Business or related fieldExperienceOne (1) year of experience with staff supervision in an office with general administrative duties.One (1) year of experience working in an early childhood or childcare setting.SkillsKnowledgeAbilitiesCaring and compassionate attitude when interacting with and caring for children and families.Willingness to work with high-risk, low-income communities.Accepting interpersonal approach that reflects cultural sensitivity to the unique and diverse experiences of families servedExcellent command of English language and grammar, both written and verbal.Intermediate knowledge of computer operations and applications and the ability to master other computer technology/ software and office equipment.Accepting interpersonal approach that reflects cultural sensitivity to the unique and diverse experience of families served.Good organizational and time management skills.Must work independently and collaboratively in a team environment.Exercise independent judgment.Communicate in a professional manner, demonstrating dignity and respect for our internal, external, and community members.Process, protect and exercise discretion in handling confidential information and materials.Sustained concentration to detail and accuracy, along with the ability to prioritize workload.Travel locally as required in performance of responsibilities.Valid Oklahoma driver’s license and state required vehicle insurance for any vehicle used in performance of job duties.Knowledge and understanding of Head Start Performance Standards and state and local childcare licensing requirementsKnowledge and understanding of Child PlusBilingual Spanish/English speaking ability to interact with children and families from multilingual homesWORKING CONDITIONSThe working conditions described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential functions.Physical DemandsWhile performing the duties of this job, the employee is required to frequently communicate with staff and others and must be able to exchange accurate information when doing so. The employee must be able to remain in a stationary position 50% of the time and occasionally move about inside the office to access file cabinets, office equipment, attend meetings, etc. Must be able to operate and use a computer. The employee must be able to detect, discern, observe, inspect, and compare information and conditions relevant to child safety and program operations. Occasionally must be able to move or lift up to 50 pounds.Work EnvironmentThe employee will work in an office environment within an early education center, may work in close quarters with other staff and small children. The noise level in the work environment varies from moderate to loud; frequent chaotic, characteristic to working with children ages 0-5 years. Employee must expect exposure to strong odors such as soiled diapers and clothing, and poor hygiene. May come into contact with childhood diseases and blood on occasion.OtherThis job description describes the general nature and level of work performed by employees assigned to this position. It does not imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other duties as requested.Sunbeam Family Services is an equal opportunity employer. We are committed to fairness and equity in employment practices for all persons without regard to any characteristic protected by federal, state, or local laws.