School HR Coordinator & Onboarding Lead

BuffSci RocSci; Buffalo (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

BuffSci RocSci seeks a School HR Coordinator to support HR operations across Buffalo and Rochester school locations. You will manage day-to-day HR activities, assist with recruitment and onboarding, maintain accurate employee records, ensure policy compliance, and coordinate payroll-related questions with the central HR team.

Travel between sites is expected as needed. The ideal candidate is highly organized, communicative, and able to handle multiple priorities in a fast-paced educational

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Education, or a related field.
• Experience in human resources, school administration, or education administration preferred.
• Experience with recruitment, onboarding, and employee records is a plus.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication and confidentiality.

Responsibilities

• Coordinate day-to-day HR activities and support school administrators and employees.
• Maintain accurate and confidential employee personnel records and HR documentation.
• Process employee changes, including new hires, transfers, promotions, leave, and departures.
• Prepare employment letters, contracts, HR forms, and other documentation as required.
• Monitor employee records to ensure required documentation and certifications are current.
• Maintain HR databases and systems and prepare routine HR reports.
• Coordinate recruitment activities, including posting vacancies, scheduling interviews, communicating with candidates, and maintaining recruitment records.
• Support background checks, references, employment verification, and other pre-employment requirements.
• Coordinate onboarding for new teachers and school staff.
• Ensure new employees receive required policies, training, systems access, and orientation information.
• Support school leaders throughout the hiring process.
• Serve as a first point of contact for routine HR questions from teachers and school staff.
• Provide guidance on HR policies, procedures, benefits, leave, attendance, and other employment-related matters.
• Escalate complex or sensitive employee relations issues to the appropriate HR leader.
• Handle confidential and sensitive information with professionalism and discretion.
• Support employee engagement and recognition initiatives across the school community.
• Assist with ensuring HR practices comply with applicable employment laws, school policies, and organizational procedures.
• Track required employee credentials, certifications, background checks, and other compliance requirements.
• Assist with audits and HR reporting as needed.
• Help communicate updates to HR policies and procedures to school employees.
• Coordinate with payroll and benefits teams to ensure employee information is accurate and changes are communicated promptly.
• Assist employees with questions regarding benefits, leave, attendance, and payroll-related HR matters.
• Maintain accurate records of leave and other employee status changes.
• Partner with principals, school administrators, and central HR staff to address staffing and employee needs.
• Support staff meetings, training initiatives, employee events, and other HR programs.
• Identify opportunities to improve HR processes and employee experience.
• Perform other HR-related duties and projects as assigned.
• Travel between Buffalo and Rochester school locations as needed to support HR operations.

Skills

HR Administration

Recruitment

Onboarding

Employee Records

Policy Compliance

Education

Bachelor's degree in HR/Business/Education

Tools

Microsoft Office

Google Workspace

HRIS

Job description

BuffSci RocSci seeks a School HR Coordinator to support HR operations across Buffalo and Rochester school locations. You will manage day-to-day HR activities, assist with recruitment and onboarding, maintain accurate employee records, ensure policy compliance, and coordinate payroll-related questions with the central HR team.

Travel between sites is expected as needed. The ideal candidate is highly organized, communicative, and able to handle multiple priorities in a fast-paced educational