School Finance Accountant — GAAP, QuickBooks & Audit Prep

Brooklyn Waldorf School; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Brooklyn Waldorf School in New York City seeks a detail-oriented Staff Accountant to support daily accounting operations, financial reporting, reconciliations, and audit preparation.

Reporting to the Head of Finance & Operations, the role maintains accurate records in QuickBooks Online, prepares monthly closings and schedules, and collaborates with the AP/HR Coordinator to ensure timely and compliant financial processes.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field, or equivalent experience.
• 3–5 years of accounting experience.
• Strong knowledge of general ledger, journal entries, reconciliations, and accrual accounting.
• Proficiency in QuickBooks Online and Excel/Google Sheets.
• Experience with monthly financial statements and supporting schedules.
• Experience with tuition revenue recognition and AR/AP processes.
• Attention to detail and ability to work independently and with a team.

Responsibilities

• Maintain general ledger and perform monthly journal entries, accruals, prepaid expenses, and adjustments.
• Perform bank, credit card, investment, and balance sheet reconciliations.
• Support monthly/annual closings and financial reporting.
• Record expenses and vendor transactions with AP collaboration.
• Reconcile tuition billing, payments, financial aid adjustments, and AR aging.
• Reconcile payroll with ADP and prepare payroll journal entries.
• Assist with annual audit and Forms 1099/990 schedules.
• Maintain records across QuickBooks Online, FACTS, ADP, Stripe, and other systems.
• Document procedures and strengthen internal controls.

Skills

GAAP knowledge

QuickBooks Online

Bank reconciliations

Monthly closings

Vendor/payable coordination

Payroll accounting

Audits support

Financial reporting

Excel/Sheets

Analytical mindset

Education

Bachelor’s degree in Accounting/Finance or related field

Tools

FACTS

ADP

Stripe

Microsoft Excel

Job description

Brooklyn Waldorf School in New York City seeks a detail-oriented Staff Accountant to support daily accounting operations, financial reporting, reconciliations, and audit preparation.

Reporting to the Head of Finance & Operations, the role maintains accurate records in QuickBooks Online, prepares monthly closings and schedules, and collaborates with the AP/HR Coordinator to ensure timely and compliant financial processes.