School Clerk -Rotating - Permanent/Provisional RB# 26-042a

Buffalo Public Schools; Buffalo (NY); On-site; USD 47,000 - 54,000; Full time

Job summary

Buffalo Board of Education in Buffalo, NY seeks a Rotating School Clerk to support school office operations, payroll processing, records maintenance, and transcripts handling. The role includes reception duties and coordination with principals and staff.

Candidates should have strong clerical skills, typing speed, and ability to follow procedures. Salary ranges from $46,802 to $54,363 per year with Civil Service residency requirements.

Qualifications

• Experience in school/office clerical work preferred.
• Ability to follow complex rules and procedures accurately.
• Proficient in typing and basic arithmetic.
• Strong communication and organizational skills.

Responsibilities

• Relieve Principal/Asst. Principal and coordinate school office activities.
• Liaise between administrators, staff and the public.
• Prepare and type letters, forms and memoranda.
• Maintain and update school records and payroll data.
• Process transcripts and student records requests.
• Handle mail, visitors, and basic financial transactions.

Skills

Clerical aptitude

Office terminology

English literacy

Typing 35 wpm

Education

Associate’s Degree in Secretarial Science

High School Diploma or GED

Tools

Typewriter

CRT terminal

Personal computer

Job description

BUFFALO BOARD OF EDUCATION

DEPARTMENT OF HUMAN RESOURCES

ROOM 720 CITY HALL

BUFFALO, NEW YORK 14202

November 10, 2026

RECRUITMENT BULLETIN #26-042a

BUFFALO BOARD OF EDUCATION VACANCY

Social Service Residency Requirements will apply

(The City of Buffalo Civil Service does not require residency within the City of Buffalo for Native Americans.

The City of Buffalo Civil Service does require tribal enrollment or community recognition as a Native American.)

POSITION: Rotating School Clerk – Permanent/Provisional

SALARY: $46,802–$54,363

LOCATION: VARIOUS SCHOOL LOCATIONS

DISTINGUISHING FEATURES OF THE CLASS

Incumbents of a position in this class perform difficult and responsible clerical work in a school administrative office. They are responsible for performing varied clerical tasks requiring independent judgment, a complete understanding of the office's rules, policies, and procedures, and the operation of a typewriter, CRT terminal, personal computer, word processor, printer, and other related office equipment. Incumbents receive infrequent instruction in their work performance; however, new problems are referred to a superior before action is taken. Employees in this class work under the general supervision of the School Principal/Assistant Principal. Supervision is exercised over clerical personnel assigned to the school.

TYPICAL WORK ACTIVITIES

• Relieves Principal/Assistant Principal and directs the activities of the administrative office of the school
• Acts as a liaison between the Principal/Assistant Principal and office/building personnel and faculty members
• Reproduces and types from various sources letters, bulletins, forms, and memoranda pertaining to a school office
• Composes and types original written communications
• Compiles weekly, monthly, and annual reports and records
• Maintains and updates records on same
• Compiles, enters, and maintains bi-weekly payrolls of faculty and school staff
• Receives visitors, answers inquiries and callers, and refers them to proper school officials
• Receives, sorts, and distributes incoming mail
• Prepares, maintains and inputs permanent record cards of pupils
• Prepares and issues transcripts of pupils’ records to high schools, colleges and universities
• Requisitions materials and supplies as approved
• Checks upon delivery and issues to faculty members/staff
• May be required to receive, count, and deposit all monies that pass through the office
• Issues receipts and maintains financial records/reports of the same
• May operate telephone switchboard and other office equipment including typewriter, CRT terminal, personal computer, word processor, printer, and related office equipment
• May be required to open the school doors for callers to enter the building
• May be required to take charge of the administrative office during summer months, when school is not in session or when directed by the Principal/Assistant Principal
• Performs related duties as required.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

• Thorough knowledge of office terminology, procedures, and equipment
• Thorough knowledge of Business Arithmetic and English
• Clerical aptitude
• Ability to operate a typewriter/alphanumeric keyboard at 35 wpm to produce an accurate and clean copy
• Ability to be trained in the operation of CRT terminal, personal computer, word processor, printer, and related office equipment
• Ability to understand and carry out oral and written directions
• Ability to plan and supervise the work of subordinates
• Ability to establish an effective working relationship with pupils, parents, and school officials
• Courtesy; tact; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

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Applicants must have continuous and permanent status in any city department for (1) one year as an Account Clerk‑Typist, Account Clerk‑Stenographer, Administrative Aide, Legal Secretary, Legal Stenographer, Report Technician, Senior Account Clerk‑Typist, Senior Account Clerk‑Stenographer, Senior Stenographer, Senior Typist, Stenographer, Typist or Typist (Spanish Speaking).

In addition, all applicants must have completed a course in typing or keyboarding, which must be listed on application.

Note: Candidates will only be allowed to participate in an exam and be approved or certified for appointment to departments where the rate of pay for School Clerk is at a higher rate of pay than their current position, even if their title is listed above.

Open Competitive

(A) Associate’s Degree from an accredited college or business institute in Secretarial Science or a closely related field including a course in typing or keyboarding (course must be listed on application) and (1) one year of full‑time experience where work involves the operation of an alphanumeric keyboard

OR

(B) Graduation from High School, GED or Equivalency Diploma including or supplemented by a course in typing or keyboarding (course must be listed on application) and (3) three years of full‑time clerical experience, (1) one year of which must have been in the operation of an alpha numeric keyboard.

Note: Verifiable part‑time experience will be pro‑rated to meet full‑time experience requirements. Proof of education must be presented at time of appointment.

FINAL FILING DATE: November 17, 2026

APPROVED: Tami Hollie-McGee Chief of Human Resources

Buffalo Public School District does not discriminate on the basis of an individual's actual or perceived race, color, creed, religion, religious practice, national origin, ethnic group, sex (including sexual harassment and sexual violence), gender identity, sexual orientation (the term "sexual orientation" means heterosexuality, homosexuality, bisexuality, or asexuality ), political affiliation, age, marital status, military status, veteran status, disability, weight, domestic violence victim status, arrest or conviction record, genetic information or any other basis prohibited by New York state and/or federal nondiscrimination laws in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the District's nondiscrimination policies should be directed to [e-mail] or to: Tami Hollie McGee, Chief of Human Resources 719 City Hall Buffalo, NY 14202 [phone]