School Clerk Assistant

CPS

Illinois

On-site

USD 32,000 - 52,000

Full time

14 days+

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Benefits offered by this job

Health Plan Options

Pension Plans

Paid Time Off

403(b) and 457(b) retirement plans

Flexible Spending Accounts

Job summary

Chicago Public Schools in Chicago is seeking a School Clerk Assistant to perform a range of clerical tasks under the supervision of the school principal. The role includes greeting visitors, handling mail, scheduling appointments, and supporting payroll-related activities as needed. Strong typing, communication, and PC skills are essential to maintain efficient office operations within a busy school environment. The position emphasizes reliability, accuracy, and teamwork.

Qualifications

Graduation from high school or GED; typing 35 wpm with ≤10 errors.
General clerical experience is highly desirable.
Ability to follow oral and written instructions and communicate effectively.

Responsibilities

Type a variety of original correspondence using PC or typewriter.
Open, sort, and distribute incoming mail and school correspondence; greet visitors and direct to staff.
Schedule appointments for administrators; answer telephone calls for school personnel.
Operate basic office machines and maintain records.

Skills

Typing 35 wpm

General clerical skills

Effective communication

Basic arithmetic

PC skills

Education

High School Diploma or GED

Tools

Photocopiers

Fax machines

Office machines

Job description

CLASS TITLE

School Clerk Assistant

CHARACTERISTICS OF THE CLASS

Under the supervision of the school principal, performs a variety of clerical functions of average difficulty in a Chicago Public Schools facility; and performs related duties as required.

ESSENTIAL FUNCTIONS

Types a variety of original correspondence, using either a personal computer or typewriter, as directed by the school principal and/or the principal’s designee; opens, sorts, and distributes incoming mail and school correspondence; serves as a receptionist and greets and directs visitors to appropriate staff; schedules appointments for school administrators; receives and places telephone calls for school personnel; responds to general inquiries from students, parents and guardians and the general public concerning school operations; completes student transfer, registration, and other forms and form letters; files a variety of correspondence, reports, and records; operates basic office machines, such as photocopiers, duplicators, fax machines, and adding machines; operates intercom system; maintains office bulletin boards; may assist in maintaining and monitoring the school’s petty cash and internal account ledgers; may assist with the preparation and processing of unit payrolls; may operate personal computers and word processing equipment.

MINIMUM QUALIFICATIONS

Training and Experience

Graduation from high school (or G.E.D. equivalent), and the ability to type 35 words per minute with fewer than 10 errors; or an equivalent combination of training and experience. General clerical work experience is highly desirable.

Knowledge, Abilities, and Skill

Good knowledge of general clerical office methods, procedures, and practices; good knowledge of basic office machines and equipment.

Ability to follow oral and written instructions, ability to communicate effectively and tactfully with school personnel, students, parents and guardians, and the general public.

Good skill in basic arithmetic, good typing skills, oral and written communication skills, good personal computer skills are desirable.

Physical Requirements

Sedentary Work: Exerting up to ten (10) pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.

Benefits

Health & Wellness: Your Care, Your Choice

CPS is committed to providing comprehensive health coverage to our employees and their eligible dependents. You’ll have access to a variety of choices to best fit your needs: