School Clerk

Chicago Public Schools; Chicago (IL); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Comprehensive health coverage

Retirement and savings options

Competitive paid time off

Job summary

Chicago Public Schools is seeking a clerical staff member to perform various administrative duties within a large public school facility. Responsibilities include managing correspondence, scheduling appointments, handling payroll, and maintaining student records.

The ideal candidate will possess a high school diploma or GED, have at least one year of clerical experience, and be skilled in typing and communication. Comprehensive health benefits, retirement options, and paid time off are included.

Qualifications

• High school graduation or GED with 1 year of clerical work experience.
• Typing speed of 45 words per minute with fewer than 10 errors.
• Good understanding of office machines and equipment.

Responsibilities

• Perform specialized clerical functions in school facilities.
• Manage incoming mail and greet visitors.
• Maintain attendance and enrollment records.
• Process payroll and prepare requisitions for supplies.
• Compile reports on payrolls and student records.

Skills

Typing skills

Communication skills

Computer skills

Clerical methods knowledge

Basic mathematics

Education

High school diploma or GED

Job description

Responsibilities

Under the general direction of the school principal, performs specialized clerical functions in a large public school facility or a variety of clerical functions in a small public school facility. Performs related duties as required. Prepares and types a variety of original correspondence, memorandums, and reports using a personal computer or typewriter. Opens, sorts, and distributes incoming mail. Serves as a receptionist and greets visitors. Schedules appointments, receives phone calls, responds to inquiries from students, parents, guardians, and the general public. Maintains attendance records, processes payrolls manually and with computer equipment, maintains enrollment records, processes student transfers, maintains student history records. Prepares requisitions for supplies, instructional materials, furniture, equipment. Maintains and monitors the school's petty cash and internal account ledgers. Issues checks and prepares money for deposits. Receives and compiles periodic reports on payrolls, pupil attendance, enrollment, funds, and ledgers. Forwards student transcripts. May transcribe dictation. Operates personal computers with spreadsheet, database, or other software applications.

Qualifications

Training and Experience: Graduation from high school (or GED) supplemented by one year of clerical work experience, and the ability to type 45 words per minute with fewer than 10 errors, or an equivalent combination.

Knowledge, Abilities, and Skills: General knowledge of modern clerical office methods, practices, and procedures; knowledge of common office machines and equipment; ability to apply clerical methods, follow oral and written instructions; proficiency in typing; effective communication with staff, students, parents, guardians, and the public; computer skills in word processing, spreadsheets, and database software desirable. Good oral/written communication, basic mathematics, interpersonal skills, and recordkeeping.

Physical Requirements

Sedentary work: may lift up to ten pounds occasionally; may walk or stand briefly; sitting most of the time.

Benefits

Health & Wellness

Comprehensive health coverage for employees and eligible dependents.

• Medical Plan Options
• Pharmacy
• Vision
• Behavioral Health & EAP
• Employee Wellness Program

Financial Security

Strong retirement and savings options.

• Basic Life Insurance
• Life and Disability Insurance
• Pension Plans
• Supplemental Retirement Plans (403(b) and 457(b))
• Flexible Spending Accounts (FSAs)
• Spot Pet Insurance

Work-Life Balance

Competitive paid time off policies.

• Competitive paid time off