School Certifying Official - Military and Veterans

Westcliff University; Irvine (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Westcliff University is seeking a detail-oriented School Certifying Official (SCO) to manage VA education benefits across a multi-campus system. The successful candidate will liaise with veteran students, VA, and DOD to ensure adherence to regulations and accurate reporting.

The role requires experience with VA Enrollment Manager, VR&E billing, and DoD TA, with duties spanning certification cycles, reimbursements, and regulatory compliance across Irvine and other campuses.

Qualifications

• Bachelor's degree from an accredited institution.
• Minimum of 2–3 years of experience as a School Certifying Official (SCO) in higher education.
• Proficiency with VA Enrollment Manager (mandatory).
• Experience with Tungsten Network for VR&E billing (mandatory).
• Experience with Student Information Systems (SIS).

Responsibilities

• Execute high-frequency Dual Certification cycles across multiple campuses (e.g., Irvine, San Francisco) ensuring accurate BAH/MHA payments based on attendance.
• Manage VR&E (Chapter 31) financial processes and reconcile invoices for accurate reporting.
• Administer DoD Tuition Assistance (TA) program and ensure timely reimbursement.
• Maintain audit-ready records for VA students, including COEs and financial disclosures.
• Coordinate cross-campus outreach and represent the university at veteran-focused events.

Skills

Regulatory compliance

Stakeholder communication

Financial reconciliation

Education

Bachelor's degree

Tools

VA Enrollment Manager

Tungsten Network

Student Information System (SIS)

Job description

Description

Job Type

Full-time

Description

School Certifying Official - Military and Veterans

What if your next job wasn't just a role, but a place where you truly felt valued, inspired, and empowered?

Imagine working for a company that's dedicated to educating, inspiring, and empowering others, while fostering a family-like atmosphere that genuinely respects and appreciates every team member.

Now, imagine that this company also offers:

• Strong, guiding values that drive everything we do
• Outstanding benefits to support your well-being
• The opportunity to make a meaningful impact every day

Does that sound like a place where you'd thrive? If so, keep reading, because this is exactly what Westcliff University is all about.

Here’s a glimpse of what makes our culture amazing:

At Westcliff, we strive to be the best in all we do, celebrating and supporting each team member as we grow and succeed together. As a global leader in innovative education, we're known for our transformative, tech-driven programs and our unwavering commitment to excellence, and social responsibility.

Our tagline - Educate. Inspire. Empower. - perfectly sums up our mission: to create opportunities for students and employees to achieve success through hard work and empowerment.

By joining the Westcliff team, you'll have the chance to leave your personal mark on a growing institution, helping us shape the future of education while being part of a supportive and innovative community.

Ready to feel inspired and appreciated while making a real difference?

School Certifying Official - Military and Veterans

Westcliff University is seeking a detail-oriented and compliance-focused School Certifying Official (SCO) to manage VA education benefits across our multi-campus system. The successful candidate will serve as the primary liaison between veteran students, the Department of Veterans Affairs (VA), and Department of Defense (DOD) ensuring strict adherence to federal and state regulations.

Essential Job Duties

• ? Execute high-frequency "Dual Certification" cycles across a multi-campus student population (e.g., Irvine, San Francisco) by managing distinct Facility Codes and complying with the Isakson and Roe Act to guarantee accurate BAH/MHA payments based on physical attendance.
• ? Manage end-to-end VR&E (Chapter 31) financial processes, including reconciling Purchase Orders against student ledgers and uploading invoices to the Tungsten Network, to secure accurate university reporting and prevent the creation of student debt.
• ? Administer the DoD Tuition Assistance (TA) program by processing authorization forms, submitting invoices via military portals, and adhering to grade verification policies to ensure timely reimbursement and compliance with the DoD MOU.
• ? Maintain audit-ready "Golden Files" for all VA students—comprising COEs, academic audits, and financial disclosures—and calculate 85/15 enrollment ratios for each individual campus to ensure continuous regulatory readiness and full compliance with Section 1018.
• ? Coordinate cross-campus outreach initiatives and represent the university at veteran-focused events, education fairs, and military bases to assist prospective military students and strengthen relationships with community organizations across all locations.
• ? Advise prospective and current veteran students across all campus locations regarding benefit eligibility (Chapters 30, 31, 33, 35, 1606) and the financial impact of academic decisions to foster student retention and minimize benefit disruptions.
• ? Utilize the VA Enrollment Manager system to submit Form 1999s and report status changes (graduations, terminations) within 30 days to maintain accurate federal reporting and avoid penalties.
• ? Attend annual VA/AVECO conferences and mandatory training workshops to maintain School Certifying Official (SCO) certification and stay current on changing federal regulations and legislative updates.
• ? Handles other projects and tasks as needed

Qualifications

• ? Education: Bachelor's degree from an accredited institution or
• ? Experience: Minimum of 2-3 years of direct experience as a School Certifying Official (SCO) in a higher education setting.
• ? Proficiency with VA Enrollment Manager (mandatory).
• ? Experience with Tungsten Network for VR&E billing (mandatory).
• ? Experience with Student Information Systems (SIS)

Preferred Experience

• ? Military experience or a strong personal connection to the military community.
• ? Experience with admissions and student recruitment in a higher education setting. ? Proven track record of developing programs that support student engagement and success

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being

performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties

and skills required for the position. All job requirements are subject to possible modification to

reasonably accommodate individuals with disabilities. Some requirements may exclude

individuals who pose a direct threat or significant risk to the health and safety of themselves or

other employees. This job description in no way states or implies that these are the only duties

to be performed by the employee occupying this position. Employees will be required to follow

any other job-related instructions and to perform other job-related duties requested by their

supervisor in compliance with Federal and State Laws. Requirements are representative of

minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the

employee must possess the abilities or aptitudes to perform each duty proficiently. Continued

employment remains on an at-will basis, unless otherwise contractually bound.