School Based Access Representative

Cummins Behavioral Health Systems, Inc; Indianapolis (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive salaries

Insurance packages: medical, vision, &

Work life balance

23 days paid time off

8 paid holidays

401K employer match

Public Service Loan Forgiveness

Job summary

Cummins Behavioral Health Systems, Inc. seeks a School-Based Access Representative to act as the first contact for families enrolling in school-based services across a multi-county area. The role includes outreach, chart setup in the EHR, insurance verification, scheduling, and handling intake paperwork.

The position requires familiarity with Microsoft Teams and Excel, experience in medical/behavioral health settings, and comfort with virtual platforms like Doxy.me. Indiana residency preferred.

Qualifications

• Experience with Microsoft applications (Teams and Excel) required.
• Prior experience in medical or behavior health office preferred.
• Previous experience with virtual platforms such as Doxy.me preferred.
• High School graduate or equivalent preferred.

Responsibilities

• Serve as the initial point of contact for families enrolling in school-based services.
• Perform enrollment and ongoing care tasks including outreach phone calls, chart setup, insurance verification, scheduling, and paperwork processing.
• Provide administrative support to school-based clinicians and team leads.
• Schedule evaluations and medication review appointments for school-based consumers.

Skills

MS Teams

Excel

Customer Service

Time Management

Communication

Problem-Solving

Attention to Detail

EHR

Education

High School diploma or equivalent

Tools

Doxy.me

Electronic Health Records (EHR)

Microsoft Office Suite

Job description

Cummins Behavioral Health Systems, Inc. is seeking an experienced office professional for a rewarding career as School Based Access Representative to provide services at our office located in Marion County.

You must reside or be willing to re-locate to Indiana.

Job Summary

The School-Based Access Representative serves as the initial point of contact for families enrolling children in School-Based services across a five-county service area. The Access Representative performs essential functions pertaining to service enrollment and ongoing care including, but not limited to: outreach phone calls, chart creation and set-up in the electronic health record system, insurance verification, scheduling and rescheduling appointments, processing new consumer paperwork, and providing general administrative support to school-based clinicians.

Essential Functions

• Referral Engagement:
  • Make outreach calls to families who have been referred to school-based services and provide information about completing a same-day assessment, answer questions about services, and review potential costs; send follow-up emails/text messages as needed
  • Accurately document all outreach attempts and outcomes in the referral tracking system
• Same-Day Access:
  • Utilize the virtual Doxy platform to complete new consumer registration and set up chart in the electronic health record system
  • Verify insurance coverage and discuss potential costs of services
  • Assist with obtaining all necessary paperwork (consents, information releases, scales, proof of guardianship, etc.) prior to intake
• Administrative Support:
  • Scan documents into the electronic health record system as required
  • Print and mail letters or other requested documents as needed
  • Monitor shared email inbox and Teams chats for other requests from school-based clinicians and team leads
  • Answer inbound phone calls in a courteous and professional manner, transfer calls as needed; routinely check and return voicemails
  • Schedule psych evaluations and medication review appointments for school-based consumers

Additional Responsibilities: May be assigned other responsibilities as designated by supervisor.

Education And/or Experience

• Experience with Microsoft Applications (primarily Teams and Excel) required;
• Prior experience in medical or behavior health office is preferred;
• Previous experience with virtual platforms such as Doxy.me is preferred; and
• High School graduate or equivalent preferred

Bilingual Preferred But Not Required.

Knowledge, Skills & Abilities:

• Time Management & Organization: Ability to manage time and independently prioritize tasks to ensure timely completion
• Customer Service: Friendly, welcoming and warm; a strong desire to help others; ability to communicate professionally with consumers, co-workers, and community partners; an empathetic and active listener
• Problem-Solving: Ability to independently assess situations and adapt processes as needed; solution-focused
• Attention to Detail: Ability to follow outlined procedures to ensure consumer information is up-to-date and understands the importance of accurate documentation
• Computer Skills: Ability to collect information and document in an electronic health record system, familiarity with Microsoft Teams and Excel, comfortable using virtual meeting platforms and interacting with consumers virtually

As a proud recipient of Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health, Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being.

Cummins is one of the State's top-rated community behavioral health and addiction providers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction.

Benefits Include

• Competitive salaries
• Comprehensive insurance packages include major medical, vision, dental and prescription drug coverages
• Excellent work life balance
• Generous paid time starting with 23 days for sick, personal or vacations time
• 8 paid holidays
• Employer matching contributions into your 401K program
• Cummins is a qualifying employer for Public Service Loan Forgiveness programs.

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.