School Administrative Assistant (Reno, Nevada) Reno, NV

Kaizen Lab Inc.

Reno (NV)

On-site

USD 35,000 - 50,000

Full time

14 days+

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Job summary

Kaizen Lab Inc. is seeking a dedicated School Administrative Assistant at the Newton Learning Center in Reno, Nevada for the 2026/2027 school year. The role involves maintaining an organized office environment while performing a range of clerical duties to support the school's operations.

Candidates should possess a high school diploma, relevant office experience, and strong competencies in handling student records, scheduling, and communication. Experience with learning disabilities and social media management is a plus, fostering a positive learning environment.

Qualifications

High school diploma required; Bachelor's degree preferred.
Two years office experience in an educational setting preferred.

Responsibilities

Provide clerical support for the school.
Answer phones and direct visitors.
Process inquiries and schedule tours.
Manage student record system.
Monitor student attendance and report concerns.
Coordinate fundraising events and marketing campaigns.

Skills

Professional representation skills

Knowledge of non-profit operations

Federal Title Funding knowledge

Ability to work under pressure

English language proficiency

Experience with learning disabilities

Knowledge of Microsoft Suite

Social media proficiency

Workflow prioritization

Confidentiality handling

Student record database experience

Team player skills

Positive working relationship building

Education

High school diploma

Bachelor's degree

Job description

Second Start's Nevada location, Newton Learning Center, has an amazing opportunity for a School Administrative Assistant who has a passion working with children with Autistic Spectrum Disorder. This position will begin at the start of the 2026/2027 school year.

JOB SUMMARY

The School Administrative Assistant works independently in the performance of all functions necessary to maintain an efficient and organized office in a professional and confidential manner. This includes performing tasks consistent with the goals and objectives of this position or as assigned by the School Director, Executive Director and/or Human Resources Director.

ESSENTIAL FUNCTIONS

Provide professional clerical support for the school
Answer phones, take messages, and give information to intended personnel
Creates a welcoming environment, greets students and families and directs visitors to check‑in procedures
Process and track inquiries including completing intake sheets on individuals interested in the school, schedule prospective parent tours and student school visits with appropriate school staff, (e)mailing of school brochures and/or other pertinent information, and follow up with all parties to deadline or offer enrollment
Register new students and enter student data into computerized student record system
Manage student record system by enrolling, transferring and withdrawing students, receiving and sending records, and maintaining student files
Ensures distribution and receipt of critical student information from parent and student handbook, intake packets and emergency contact information
Administer parent‑approved medications and contacts parents in medical emergencies
Maintain current staff and student rosters
Monitor student attendance, inform school staff of attendance concerns and submits attendance report to the finance department
Assists finance department in student billing processes
Directly assists the school director with critical organization functions including but not exclusively: school certification, annual renewal process, grant research and writing, professional training and presentations, critical organization records (OSHA, Health, Fire, MSDS, etc)
Monitor and supervise students during staff meal and rest periods, unstructured times and/or off‑campus activities
Work with vendors to ensure campus safety, school site maintenance is performed and HOA, CDE and municipal requirements are met
Maintain clean, safe, healthy and professional school environment including straightening and light cleaning as needed
Works directly with Human Resources on all employee issues; hiring, onboarding, paperwork, training, benefits, and awards
Planning and execution of fundraising events
Assisting with social media channels and school marketing campaigns
Responsible for coordination of school special events, training, and marketing as directed by the School Director or Executive Director
Duties to assist Executive Director as assigned such as; scheduling appointments, collaborate on events, and school activity information
Perform other duties as may be deemed necessary for the efficient operation of the organization

KNOWLEDGE, SKILLS, AND ABILITIES

Must be able to represent Second Start/Newton Learning Center in a professional manner
Must have working knowledge of the operation of non‑profits and/or non‑public school
Knowledge of Federal Title Funding for private schools
Must have the ability to be flexible to diversification and change and work under pressure
Demonstrate the ability to read, speak and write in the English language professionally
Ability to work with staff, students, volunteers and families with learning disabilities
Knowledge of Microsoft and Google suite
Proficiency with social media platforms and marketing experience preferred
Ability to independently prioritize and process workflow
Ability to handle confidential matters professionally
Knowledge and experience with student record database systems helpful
Demonstrated abilities to be a good team player
Helpful, respectful, approachable and team‑oriented; building strong working relationships and maintaining a positive work environment

EDUCATION AND EXPERIENCE

High school diploma required, Bachelor degree preferred
Two years office experience required without bachelor degree, highly preferably in an educational setting

PHYSICAL REQUIREMENTS