School Administrative Assistant- FT

Achievement Centers for Children; Westlake (TX); On-site; USD 40,000 - 50,000; Full time

Job summary

A child-focused organization in Westlake is seeking a School Administrative Assistant to support their Education Department and Autism Programs. The role involves maintaining student records, managing inquiries, and assisting with purchasing. Strong organizational and communication skills are vital, alongside confidentiality maintenance. Prior administrative experience is beneficial. Join a dedicated team in making a difference in children's lives.

Qualifications

• 2–3 years of administrative/program support experience is preferred.
• Ability to work effectively with families and staff.

Responsibilities

• Maintain student records, enrollment files, and databases.
• Manage parent inquiries and scheduling of IEP/ETR meetings.
• Support staff with correspondence and workshop coordination.
• Handle purchasing and expense tracking for materials.
• Provide receptionist coverage and client check-in.

Skills

Organizational skills

Communication skills

Interpersonal skills

Confidentiality maintenance

Education

Education/training in Office Administration

Job description

Overview

Current job opportunities are posted here as they become available. The School Administrative Assistant provides essential support to the Education Department, Autism Programs, and Vice President of Education Services. This role ensures smooth daily operations through data management, scheduling, parent communication, and purchasing.

Key Responsibilities

• Maintain student records, enrollment files, and databases in Office Manager.
• Manage parent inquiries, attendance reporting, and scheduling of IEP/ETR meetings.
• Support Autism Program staff and leadership with correspondence, filing, and workshop coordination.
• Handle purchasing and expense tracking for program materials and equipment.
• Serve as Client Records Coordinator, ensuring confidentiality and compliance.
• Provide receptionist coverage, including greeting visitors, answering calls, processing mail, and client check-in.
• Assist with office supply management and equipment maintenance.

Qualifications

• Education/training in Office Administration or related field.
• 2–3 years of administrative/program support experience.
• Strong organizational, communication, and interpersonal skills.
• Ability to maintain confidentiality and work effectively with families and staff.
• Preferred: experience in education, HR, or special education compliance (IDEA).

Working Conditions

Working conditions described here are representative of those that must be met by an employee while performing essential duties of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential duties.