School Administrative Assistant

Specialized-Education-Services,-Inc.-3; Switzler (MO); On-site; USD 45,000 - 55,000; Full time

Job summary

Specialized Education Services, Inc. seeks an administrative assistant who supports teachers and students in special and alternative education settings nationwide.

You will manage clerical tasks, monitor attendance, enter enrollment and behavioral data, greet visitors, handle communications, and help maintain confidential records in line with SESI policies.

This role requires organization, reliability, and respectful interaction with families, staff, and students.

Qualifications

• High School Diploma or equivalent required.
• Advanced education preferred.
• Proficient with Microsoft Office applications (Word, Excel, PowerPoint).

Responsibilities

• Understand SESI policy and procedures for conduct, discipline and records.
• Orders and maintains office supplies within budget and reviews charges.
• Operates office equipment including phone systems, printers, faxes, and computers.
• Maintains confidentiality of personnel, business and student information.
• Ensures compliance with school records regulations at state/local/federal levels.
• Distributes mail and handles information discreetly.
• Performs receptionist duties and screens calls as directed.
• Monitors COVID-19 compliance and training completion.
• Enters enrollment, attendance, behavioral data, and test scores as needed.
• Represents SESI professionally with colleagues, students, and parents.
• Performs other duties as assigned.

Skills

Office equipment operation

Microsoft Office

Communication with parents

Education

High School Diploma or equivalent

Advanced education preferred

Job description

Company Overview

Shine on as an administrative assistant

In special education and alternative education settings nationwide, the team members of Specialized Education Services, Inc. (SESI) shine a positive light on students who need academic, emotional, social, and behavioral support and uncover the unique learner within. Have a profound impact, grow, learn, and thrive as part of our team.

Overview

What you can expect to do.

Advance student potential—and your own—as you collaborate with the teacher to work with small groups of students in delivering individualized services and support. Realize the joy of possibility as you monitor student behavior, track educational progress, communicate with parents, and reinforce learning and skills through our proven model.

Responsibilities

• Understands and implements SESI’s philosophy, policy and procedures relating to conduct, discipline, educational and attendance outcomes for students, staff and parents.
• Orders and maintains adequate school and office supplies and within designated budget requirements. Ensures proper delivery and reviews charges for accuracy. Notifies vendor if there are any discrepancies and ensures corrections are made.
• Operates a variety of office equipment, including phone systems, printers, faxes, copies and different computer application.
• Maintains confidentiality and privacy of personnel, business and other confidential, sensitive, electronic proprietary information of Specialized Education Services and their current and past employees and current and past students.
• Ensures state, municipal and federal compliance in the areas of upholding and enforcing maintenance of school records.
• Distribution of school mail. Uses discretion in disseminating information. Is highly guarded with confidential information.
• Receptionist duties as required- Answers phones and greets visitors and treats them in a professional manner. Directs call to appropriate person or screens calls as directed. Use judgment in interacting with employees and outside parties.
• Monitor employee compliance around COVID-19 regulations and training completion
• Enter data around enrollment, attendance, behavioral incidents, test scores as needed
• Exhibits professional conduct with school colleagues, students and their parents in accordance with Camelot Education policies, procedures and work rules.
• Performs other duties as assigned and to be determined based upon SESI needs and business requirements.

Qualifications

• High School Diploma or equivalent required- advanced education preferred
• Ability to operate office equipment including, phone systems, printers, faxes, copies computers
• Understanding of Microsoft office applications including word, excel and power point
• Experience working in school setting preferred

Posted Min Pay Rate

USD $45,000.00/Yr.

Posted Max Pay Rate

USD $55,000.00/Yr.

Physical Requirements

• Ability to run short distances and move swiftly in response to student needs, including bending, kneeling, and crouching.
• Ability to lift and assist students with mobility challenges, often requiring the handling of up to 50 pounds or more.
• Skill in managing fine motor tasks, such as helping students with writing, manipulating small objects, or using adaptive devices.
• Ability to operate a computer or tablet for up to 8 hours daily.
• Capacity to notice and respond to non-verbal cues from students
• Capacity to remain calm and composed during physically and emotional demanding situations, ensuring student safety and well-being

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.