Administrative Assistant I

FullBloom; Kingston (Luzerne County); On-site; USD 23,000 - 32,000; Full time

Job summary

Specialized Education Services, Inc. (SESI) is seeking an administrative assistant to support teachers and students in our special and alternative education settings.

You will help with clerical tasks, monitor attendance, communicate with parents, and reinforce learning through our proven model. Responsibilities include managing supplies, data entry for enrollment and behavior, reception duties, and ensuring confidentiality and compliance with SESI and Camelot Education policies.

Qualifications

• High School Diploma or equivalent required; advanced education preferred.
• Experience operating office equipment including phones, printers, faxes, copies and computers.
• Understanding of Microsoft Word, Excel and PowerPoint.

Responsibilities

• Follow SESI policies and maintain confidentiality of staff, students, and families.
• Order and maintain school and office supplies within budget; verify charges.
• Operate office equipment including phones, printers, faxes, and computers.
• Protect confidentiality of personnel and student information.
• Ensure compliance with records maintenance at state, municipal and federal levels.
• Distribute mail and handle confidential information discreetly.
• Receptionist duties: answer phones, greet visitors professionally.
• Monitor COVID-19 regulations and training completion.
• Enter enrollment, attendance, behavioral data as needed.
• Uphold Camelot Education policies and work rules.
• Perform other duties as assigned.

Skills

Microsoft Office

Data entry

Communication

Reception duties

Education

High School diploma

Job description

Company Overview

Shine on as an administrative assistant

In special education and alternative education settings nationwide, the team members of Specialized Education Services, Inc. (SESI) shine a positive light on students who need academic, emotional, social, and behavioral support and uncover the unique learner within. Have a profound impact, grow, learn, and thrive as part of our team.

Overview

What you can expect to do.

Advance student potential - and your own - as you collaborate with the teacher to work with small groups of students in delivering individualized services and support. Realize the joy of possibility as you monitor student behavior, track educational progress, communicate with parents, and reinforce learning and skills through our proven model.

Responsibilities

• Understands and implements SESI's philosophy, policy and procedures relating to conduct, discipline, educational and attendance outcomes for students, staff and parents.
• Orders and maintains adequate school and office supplies and within designated budget requirements. Ensures proper delivery and reviews charges for accuracy. Notifies vendor if there are any discrepancies and ensures corrections are made.
• Operates a variety of office equipment, including phone systems, printers, faxes, copies and different computer application.
• Maintains confidentiality and privacy of personnel, business and other confidential, sensitive, electronic proprietary information of Specialized Education Services and their current and past employees and current and past students.
• Ensures state, municipal and federal compliance in the areas of upholding and enforcing maintenance of school records.
• Distribution of school mail. Uses discretion in disseminating information. Is highly guarded with confidential information.
• Receptionist duties as required- Answers phones and greets visitors and treats them in a professional manner. Directs call to appropriate person or screens calls as directed. Use judgment in interacting with employees and outside parties.
• Monitor employee compliance around COVID-19 regulations and training completion
• Enter data around enrollment, attendance, behavioral incidents, test scores as needed
• Exhibits professional conduct with school colleagues, students and their parents in accordance with Camelot Education policies, procedures and work rules.
• Performs other duties as assigned and to be determined based upon SESI needs and business requirements.

Qualifications

• High School Diploma or equivalent required- advanced education preferred
• Ability to operate office equipment including, phone systems, printers, faxes, copies computers
• Understanding of Microsoft office applications including word, excel and power point
• Experience working in school setting preferred

Posted Salary Range

Starting from USD $20.00/Hr.

Physical Requirements

• Ability to run short distances and move swiftly in response to student needs, including bending, kneeling, and crouching.
• Ability to lift and assist students with mobility challenges, often requiring the handling of up to 50 pounds or more.
• Skill in managing fine motor tasks, such as helping students with writing, manipulating small objects, or using adaptive devices.
• Ability to operate a computer or tablet for up to 8 hours daily.
• Capacity to notice and respond to non-verbal cues from students
• Capacity to remain calm and composed during physically and emotional demanding situations, ensuring student safety and well-being

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.