School Administrative Assistant

Specialized Education Services, Inc.; Norwalk, Northern (CT, KY); On-site; USD 47,000 - 57,000; Full time

Job summary

Specialized Education Services, Inc. in Norwalk, CT is seeking an administrative assistant to support teachers and administrators in delivering services to students. You will manage office tasks, coordinate communications with parents, and help maintain records.

The role requires a high school diploma, proficiency with Microsoft Office, and a willingness to work in a school setting. The posted salary range is USD 47,000 to 57,000 per year, with opportunities to grow.

Qualifications

• High School Diploma or equivalent required.
• Ability to operate office equipment including phones, printers, faxes, and computers.
• Understanding of Microsoft Office applications including Word, Excel and PowerPoint.
• Experience working in a school setting preferred.

Responsibilities

• Understands SESI's philosophy, policy and procedures relating to conduct, discipline, educational and attendance outcomes for students, staff and parents.
• Orders and maintains adequate school and office supplies within designated budget requirements; reviews charges for accuracy and notifies vendors of discrepancies.
• Operates a variety of office equipment, including phone systems, printers, faxes, copies and different computer applications.
• Maintains confidentiality and privacy of personnel, business and other confidential information of SESI and its employees and students.
• Ensures state, municipal and federal compliance in upholding and enforcing maintenance of school records.
• Distributes school mail and handles confidential information with discretion.
• Performs receptionist duties: answers phones, greets visitors professionally, directs calls as needed.
• Monitors compliance with COVID-19 regulations and training completion.
• Enters data around enrollment, attendance, behavioral incidents, test scores as needed.
• Exhibits professional conduct with school colleagues, students and parents in line with SESI policies.
• Performs other duties as assigned.

Skills

Microsoft Office

Office equipment operation

Attention to detail

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

Company Overview

In special education and alternative education settings nationwide, the team members of Specialized Education Services, Inc. (SESI) shine a positive light on students who need academic, emotional, social, and behavioral support and uncover the unique learner within. Have a profound impact, grow, learn, and thrive as part of our team.

Shine on as an administrative assistant

Overview

What you can expect to do.

Advance student potential—and your own—as you collaborate with the teacher to work with small groups of students in delivering individualized services and support. Realize the joy of possibility as you monitor student behavior, track educational progress, communicate with parents, and reinforce learning and skills through our proven model.

Responsibilities

• Understands and implements SESI's philosophy, policy and procedures relating to conduct, discipline, educational and attendance outcomes for students, staff and parents.
• Orders and maintains adequate school and office supplies and within designated budget requirements. Ensures proper delivery and reviews charges for accuracy. Notifies vendor if there are any discrepancies and ensures corrections are made.
• Operates a variety of office equipment, including phone systems, printers, faxes, copies and different computer application.
• Maintains confidentiality and privacy of personnel, business and other confidential, sensitive, electronic proprietary information of Specialized Education Services and their current and past employees and current and past students.
• Ensures state, municipal and federal compliance in the areas of upholding and enforcing maintenance of school records.
• Distribution of school mail. Uses discretion in disseminating information. Is highly guarded with confidential information.
• Receptionist duties as required- Answers phones and greets visitors and treats them in a professional manner. Directs call to appropriate person or screens calls as directed. Use judgment in interacting with employees and outside parties.
• Monitor employee compliance around COVID-19 regulations and training completion
• Enter data around enrollment, attendance, behavioral incidents, test scores as needed
• Exhibits professional conduct with school colleagues, students and their parents in accordance with Camelot Education policies, procedures and work rules.
• Performs other duties as assigned and to be determined based upon SESI needs and business requirements.

Qualifications

• High School Diploma or equivalent required- advanced education preferred
• Ability to operate office equipment including, phone systems, printers, faxes, copies computers
• Understanding of Microsoft office applications including word, excel and power point
• Experience working in school setting preferred

Posted Salary Range

USD $47,000.00 - USD $57,000.00 /Yr.

Physical Requirements

• Ability to run short distances and move swiftly in response to student needs, including bending, kneeling, and crouching.
• Ability to lift and assist students with mobility challenges, often requiring the handling of up to 50 pounds or more.
• Skill in managing fine motor tasks, such as helping students with writing, manipulating small objects, or using adaptive devices.
• Ability to operate a computer or tablet for up to 8 hours daily.
• Capacity to notice and respond to non-verbal cues from students
• Capacity to remain calm and composed during physically and emotional demanding situations, ensuring student safety and well-being

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.