School Administrative Assistant

Elite School Staffing; Detroit (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

A local educational institution is urgently seeking a Main Office Assistant in Detroit. The role requires providing administrative support, managing the main office, and interacting professionally with parents, students, and staff. Candidates should have a High School Diploma and 3-5 years of experience in an administrative role, preferably in a school. Proficiency in word processing and spreadsheet software is essential, along with excellent communication skills. This full-time position operates Monday through Friday, from 7:30 am to 4:00 pm.

Qualifications

• 3-5 years of administrative or equivalent experience is preferred.
• Experience in a school setting is preferred.
• 3–5 years of administrative or equivalent experience.

Responsibilities

• Professionally answer telephones and provide school information.
• Manage and maintain the main office space.
• Sort and distribute incoming mail and faxes timely.
• Create various forms of correspondence as needed.
• Provide visitor badges to all school visitors.
• Meet deadlines and timelines.
• Locate student data using the MiStar student information system.
• Sort and distribute mail and faxes timely.
• Create correspondence such as memorandums, parent letters, flyers, etc.
• Stamp outgoing mail with correct postage.
• Request facility assistance from maintenance/security as needed.
• Maintain office equipment (copier, fax, walkie‑talkie, phone, postage machine).

Skills

Interpersonal communication

Time management

Problem-solving

Flexibility

Multitasking

Proficiency with word processing software

Proficiency with spreadsheets

Documentation proofreading

Education

High School Diploma

Tools

Word processing

Spreadsheets

Job description

Summary/Objectives

IMMEDIATE HIRING!
Pay Range: Based on Experience

The Main Office Assistant serves as a primary source of administrative support for the school and is the first line of contact for parents, staff members, students, and visitors. As such, the main office assistant provides front desk administrative support to the District, coordinates with others to complete tasks as needed, and helps to respond to the needs and concerns of parents, staff members, students, and visitors.

Essential Functions

• Professionally answer telephones; provide school information to potential parents/parents, take accurate phone messages, transfer calls to appropriate staff in a timely manner.
• Professionally interact with school parents, students, staff, vendors, and customers while performing various tasks.
• Manage and maintain main office space.
• Welcome and direct visitors, and maintain accurate visitor log.
• Provide visitor badges to all school visitors.
• Meet scheduled deadlines and timelines.
• Locate student data using the MiStar student information system.
• Sort and distribute incoming mail and faxes to appropriate staff members in a timely manner.
• Create various forms of correspondence (i.e. memorandums, parent letters, flyers, etc.)
• Stamp all outgoing mail with the proper postage.
• Request assistance from maintenance and/or security for specific facility needs using radio or phone.
• Maintain school office equipment in proper working condition (i.e. copier, fax machine, walkie-talkie radio, phone, postage machine).

Specialized Education

• Training, knowledge, experience, and certification(s) required.
• Experience with computers and proficiency with word processing software and spreadsheets.

Skills & Abilities

• Experience with computers and proficiency with word processing software and spreadsheets.
• Excellent interpersonal communication skills.
• Ability to deal with high stress while maintaining professionalism.
• Proven time management skills.
• Must be able to demonstrate excellent problem-solving skills.
• Ability to demonstrate Flexibility, multitasking, and stress management.
• Experienced with proofreading documents including emails.

Work Environment

This job operates in a professional office environment. Daily attire is business professional. This role routinely uses standard office equipment such as computers, phones, and photocopiers/scanners.

Physical Demands

The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee will periodically lift up to 10 pounds.

Position Type/Expected Hours of Work

This is a full-time position; days and hours of work are Monday through Friday, 7:30 am to 4:00 pm.

Travel

This position may require periodic travel to other schools within the district.

Required Education and Experience

• Experience in a school setting preferred.
• High School Diploma Required.
• 3-5 years of administrative or equivalent experience.