Scholarships & Grants Assistant (Federal Work Study)

Bellevue University; Bellevue (NE); On-site; USD 17,000 - 22,000; Part time

Job summary

Bellevue University in Bellevue, NE seeks a part-time Scholarships & Grants Assistant under Federal Work Study to support the Scholarships & Grants Department with data entry, reporting, and event preparation. The role involves coordinating with multiple systems (CommunityForce, Salesforce) and assisting in campus events and outreach to students.

The position requires detail-oriented, reliable teamwork with strong communication skills.

Qualifications

• Awarded Financial Aid work-study dollars.
• Intermediate knowledge of Microsoft Office (Word, Outlook, PowerPoint, Excel).
• Strong attention to detail and organizational skills.
• Strong interpersonal, verbal and written communication skills.
• Ability to set priorities and meet deadlines.
• Proficiency in internet research.
• Ability to learn quickly.
• Maintain strict confidentiality regarding student information.
• Independent worker who also collaborates with a team.
• Regular and predictable attendance required.
• Bilingual Spanish-English is highly desired but not required.

Responsibilities

• Data entry in CommunityForce and Salesforce CRM.
• Retrieve data from Campus Solutions, Salesforce CRM, SFP, WebNow for entry or reports.
• Research and respond to external scholarship postings; load data into spreadsheets; weekly Marketing update.
• File, fax, copy and scan department and student documents.
• Contact students by phone, email, or text for follow-up on applications.
• Type labels, letters, memorandums, forms, and reports.
• Prepare quarterly Scholarship Reviewer materials (holiday cards, etc.).
• Prepare presentation and event packets as needed.
• Prepare letters and mailings for departmental projects.
• Prepare materials for Omaha Steaks Scholarship reviewer.
• Create scholarship flyers for internal sharing with students.
• Assist in adding scholarship criteria in CommunityForce.
• Proofread projects and jobs.
• Assist with on-campus events, planning and student panels.
• Attend college fairs and event setups as needed.

Skills

Work-study eligibility

Microsoft Office

Attention to detail

Interpersonal communication

Prioritization & deadlines

Internet research

Quick learner

Confidentiality

Independent & team work

Attendance

Bilingual Spanish/English (desirable)

Tools

CommunityForce

Salesforce CRM

Job description

Scholarships & Grants Assistant (Federal Work Study)

Bellevue, NE, US

21 days ago Requisition ID: 2699

Primary Function:

Under the direct supervision of the Director, Scholarships & Grants, the position is responsible for providing administrative assistance to the Scholarship and Grants Program Department.

Essential Functions:

Provides administrative assistance to include:

• Data entry in CommunityForce and Salesforce CRM.
• Retrieves data from Campus Solutions, Salesforce CRM, Student Financial Planning (SFP), WebNow, etc. for entry or report development.
• Researches and responds to posting requests for external scholarship opportunities. Loads information into spreadsheets and develops a weekly update list to be submitted to the Marketing Department for keeping opportunities updated on the Bellevue.edu website external scholarship links.
• Files, faxes, makes copies and scans department and/or student documents.
• Assists department in contacting students via phone, email, and/or text for follow up on application and acceptances of scholarships and/or regarding attendance at events, programming, receptions, and donor meetings.
• Types labels, letters, memorandums, forms, and reports.
• Prepares quarterly Scholarship Reviewer materials through creative expression (i.e. creating holiday cards, Valentine’s Day cards, etc.)
• Puts up and takes down seasonal department decorations and/or creates decorations.
• Prepares presentation and event packets as needed.
• Prepares letters and mailings for specific departmental projects.
• Prepares scholarship reviewer materials for the Omaha Steaks Scholarship.
• Creates scholarship opportunity flyers for internal staff to share with prospective and current students.
• Assists in adding scholarship criteria to individual scholarships within the CommunityForce application site.
• Assists in proofing projects/jobs.
• Assists with on campus events through planning and preparation as well as speaking to prospective students as part of student panels.
• Attends and assists at college fairs, table sets at community events, etc. as needed.

Marginal Duties and Responsibilities:

• Performs other duties as requested.

Qualifications/Skills:

• Awarded Financial Aid work-study dollars.
• Intermediate knowledge of Microsoft Office (Word, Outlook, PowerPoint, Excel).
• Must possess strong attention to detail, good organizational skills with the ability to ensure accurate work.
• Must have strong interpersonal, verbal and written communication skills.
• Ability to set priorities and to meet deadlines.
• Proficiency in internet research.
• Ability to learn quickly.
• Must be able to maintain strict confidentiality regarding student information.
• Ability to work independently, but as part of team concept.
• Must be able to maintain regular and predictable attendance.
• Bilingual: Spanish-English highly desired, not required

Working Conditions:

• Works in a normal office environment.
• Occasional standing, stooping, and lifting based on task assignment
• Occasional carrying of up to 20 lbs. based on task assignment

Additional Considerations:

• This is a Federal Work Study (FWS) student employee position that is open only to currently enrolled Bellevue University students who have Federal Work Study as part of their financial aid package. Students must have completed a FAFSA and accepted their FWS offer before they can apply for a FWS position.

NOTE: The statements above are intended to describe the general nature and level of work involved for this job. It is not an exhaustive list of all responsibilities, duties and skills required of this job. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The Higher Education Opportunity Act requires institutions participating in federally funded financial aid programs to make information about the institution available to the public, current and prospective students, and current and prospective employees. The Bellevue University Consumer Information webpage, found at www.bellevue.edu/student-support/consumer-information/consumer-information, provides readily accessible information to help consumers make informed decisions about post-secondary education. Bellevue University’s Annual Security and Fire Safety Report (ASR), found at www.bellevue.edu/student-support/consumer-information/pdfs/annual-safety-report.pdf, provides information about campus crime statistics and institutional security policies and procedures as well as information about student housing fire statistics and fire safety policies. You can obtain a paper copy of these reports from the Bellevue Dean of Students office by calling 402-557-7028. In addition to this, Bellevue University is an Equal Opportunity Employer.