Scholarship, Awards and Operations Specialist

ctstatecommunitycollege; Richmond (VA); On-site; USD 51,000 - 63,000; Full time

Benefits offered by this job

Generous leave policies

Retirement plans

Health insurance

Tuition reimbursement

Job summary

Connecticut State Community College (CT State) Manchester campus seeks a Scholarship, Awards and Operations Specialist to oversee scholarship administration, process applications, manage budgets, and coordinate with bursar, financial aid, and student affairs to support hundreds of students annually.

Responsibilities include overseeing a review committee, ensuring donor intentions, and reporting outcomes to stakeholders while partnering with campus departments on student support programs.

Qualifications

• Experience administering an annual program, preferably student-oriented in higher education.

Responsibilities

• Manage annual scholarship budget and database.

Skills

Project management

Budgeting

Attention to detail

Multi-tasking

Communication

MS Office

Education

Bachelor’s degree in related field

Tools

CRM system

Scholarship administration system

Microsoft Office (Word/Excel/PowerPoint/Outlook/Teams)

Job description

About CT State

Connecticut State Community College (CT State)was launched on July 1, 2023, through the consolidation of Connecticut’s 12 community colleges. With campuses and satellite locations statewide, CT State serves all 169 towns and neighboring states. As the largest community college in New England, CT State is committed to providing high-quality, affordable, and accessible education that supports students’ academic, career, and personal success.
For more information about CT State Community College and the campus please visit Home - CT State

Position Details

Posted: June 30, 2026
Level: Community College Professional 14, 12-month, tenure track position
Employment Type: Standard
Hours: Full-time, 35 hours per week
Anticipated Start Date: August 2026
Work Location: CT State Manchester (Great Path, Manchester, CT 06040)
Work Modality: On-site;Position is not remote
Closing Date: Open until filled, with priority consideration given to applicants who submit materials by July 15, 2026.

Position Summary

The Scholarship, Awards and Operations Specialist is integral to the student impact work at the CT State Manchester campus. This position will be responsible for managing scholarship administration, which includes the application process, assisting students with detailed scholarship information, scholarship program budgeting, and managing a review committee of internal stakeholders. The Scholarship, Awards and Operations Specialist manage the, annual merit and financial need scholarship awards program and other awards distributed to hundreds of students throughout the year; the Specialist also plays a critical role in fostering partnerships with the bursar, financial aid, bookstore, and student affairs departments at the college.

Essential Duties and Responsibilities

Under the direction of the Director of Development and Alumni Relations, the Scholarship, Awards and Operations Specialist is responsible for effective performance in these essential duties:

Management of Scholarship Program:

• Manage annual scholarship budget.
• Maintain the scholarship database with updated criteria and qualifying questions; primary liaison with database vendor.
• Guide students in the application process (overview, steps, requirements, reminders, and FAQs)
• Manage a review committee of internal stakeholders – establish regular communication and reporting procedures, provide training on the review tools and process.
• Analyzes scholarship applications and makes recommendation of awards to CT State Manchester students; partners with college bursar and financial aid offices to determine eligibility for financial aid-based scholarship awards.
• Compiles and analyzes scholarship awardee data to influence program improvements and donor reporting.
• Monitors scholarship and award agreements for compliance with donor intentions
• Collects and provides scholarship recipient student profiles for donor stewardship and cultivation.
• Prepares presentations for the MCC Foundation Board of Directors Scholarship and Disbursement Committee

Management of Student Supports and Awards:

• Primary liaison across college departments to help address student needs and provide guidance to the Office of Student Affairs on the administration of the Student Emergency Fund application and where other MCC Foundation assistance is needed.
• Partners with the college bookstore to allocate book funds and other awards.
• Compiles and analyzes awardee data for budgetary purposes and donor reporting.
• Manages all endowed fund awards administration through the MCC Foundation, including generating payment requisitions, student award checks, and the collection of student information for donor reporting.

Operational and Other Responsibilities:

• Provides support in the creation of the Foundation’s annual report.
• Compiles and processes check requests to support the scholarship and award program.
• May manage and train Student Worker(s) on weekly assignments and special projects.
• Organizes and participates in student orientation, open house, and other related activities to promote the scholarship and award program.
• Other administrative duties as needed.

Additional responsibilities include:

• Attendance and participation at convocation and commencement ceremonies.
• Service on assigned committees and task forces.
• Attendance and participation at committee, staff, informational and professional meetings which may occur during evenings and weekends.

This posting outlines qualifications, experience, and skills but is not limited to the full specifications in the official job description.

Minimum Qualifications

Bachelor’s degree in an appropriately related field and up to three (3) years of professional experience in higher education institutional advancement or related experience; or a combination of education, training and experience which would lead to the competencies required for successful performance of the position’s essential duties.

Required Knowledge, Skills, and Abilities:

• Proven track record of success in the administration of an annual program, preferably with a student orientation in a higher education environment.
• Project management experience, including budgeting.
• Strong attention to detail with the ability to maintain accurate records and prepare reports.
• Ability to multi-task and meet deadlines.
• Good proofreading skills.
• Willingness to take on various office needs and urgent requests.
• Proficiency with mail merger processes.
• Ability to work effectively with individuals from diverse academic, socioeconomic, cultural, and ethnic backgrounds, including individuals with disabilities.
• Excellent interpersonal, oral, and written communication skills.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).

Preferred Qualifications

• Mastery of a customer relationship management (CRM) system or scholarship administration system.
• Three (3) years of professional experience in higher education institutional advancement or related experience.

Salary and Benefits

• Salary $56,881 approximate annual

CT State offers a comprehensive benefits package, including:

• Generous leave policies
• Multiple retirement plan options
• Comprehensive health insurance choices
• Supplemental benefits for retirement and family protection
• Tuition reimbursement (if applicable)

For more information: CSCU - Human Resources - Future Employees.

Selection Process

After the closing date, applications will be reviewed by a selection committee. Candidates selected for further consideration will be those who best meet the minimum and preferred qualifications and who submitted all required materials by the deadline.

The selection process may include interviews and practical exercises (e.g., written, technical, or simulation exercises). Finalists will be recommended to the Hiring Manager for final selection.

Background Screening

Employment offers are contingent upon:

• Proof of eligibility to work under the Immigration Reform and Control Act (IRCA)
• Successful completion of a background check, including granting permission to contact current and previous employers for verification, reference checks, criminal history, and, when applicable, credit or driving history checks

CT State is committed to maintaining a safe campus community.

Equity Statement

Connecticut State Community College commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.

Continuing Notice of Nondiscrimination

CT State Community College does not discriminate on the basis of age, ancestry, color, national origin, gender identity or expression, genetic information, learning disability, marital status, intellectual disability, physical disability (including but not limited to blindness), present or past history of mental disability, prior criminal record, race, religious creed, sex (including pregnancy and sexual harassment), sexual orientation, retaliation for previously opposed discrimination or coercion, victim of domestic violence, sexual assault, and/or traffickingor any other federal or state protected class in its employment, programs, and activities, unless theprovisionsofSection46a-80(b) or46a-81(b)of theConnecticutGeneral Statutes arecontrollingor there are bonafide occupational qualifications excluding personsin one oftheabove protectedgroups.

For information regarding the nondiscrimination, disability, and Title IX policies/procedures, contact: Nicholas D'Agostino, Director of Equity and Civil Rights, CT State Community College, 185 Main Street, New Britain, CT 06051,860-612-7075 or [e-mail].

CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.