Scholarship Analyst

California State University, Sacramento; Sacramento (CA); On-site; USD 50,000 - 54,000; Full time

Job summary

California State University, Sacramento is seeking a Scholarship Analyst to coordinate aid for the scholarship portfolio under supervision. You will monitor scholarship systems, provide guidance to campus administrators, and help ensure accurate awarding in line with policy and regulations.

The role requires reviewing documentation, maintaining records, and collaborating with partners to deliver centralized scholarship services at Sacramento State.

Qualifications

• University student services experience or related advising/administration work.
• Ability to interpret program rules and regulations and apply them consistently.
• Strong data review, documentation, and report-writing skills.

Responsibilities

• Coordinate aid related to assigned scholarship portfolio and monitor scholarship software.
• Review documentation, verify files, and assist with awarding and packaging plans.
• Provide information and training materials to college/department scholarship administrators.
• Maintain records, collaborate with campus partners, and ensure compliance with policies.
• Assist with reporting and maintain confidentiality under FERPA.

Skills

Fast-paced environment

Interpersonal skills

Verbal and written communication

Office software proficiency

PeopleSoft familiarity

Education

Bachelor's degree

Tools

PeopleSoft

Scholarship software

WebGrants

Job description

Working Title: Scholarship Analyst

Classification Title: Student Services Professional IB

Posting Details Priority Application Deadline: Tuesday, November 3rd @ 11:55pm PST (Posting will remain open until filled)

Position Summary Under the general supervision of the Associate Director Financial Aid and Scholarships and receiving lead work direction, the Scholarship Analyst is responsible for the coordination of aid as it relates to managing the assigned scholarship portfolio. This includes monitoring of scholarship portfolio(s) within the scholarships administration software, providing established procedural information to college and department scholarship administrators and referring training needs or complex questions to the Scholarship Coordinator. The incumbent will support the centralized Scholarships office and work cooperatively with campus partners to achieve established office goals and contribute to the effective delivery of centralized scholarship services at Sacramento State. The Scholarship Analyst will be responsible for awarding scholarship dollars in accordance with Title IV regulations which require the coordination of aid and other resources. The incumbent will be responsible for thorough review of documentation, file verification, awarding and packaging plans. They will maintain knowledge of all institutional policy, federal and state regulations and be able to award scholarship dollars in compliance with stated policy and regulation. The Scholarships office responsibilities will include maintaining collaborative relationships with University Advancement Services, college and department scholarship administrators, donors and other community partners. The incumbent will maintain assigned program records, update procedural materials as directed, and provide established information and training materials as assigned. Assignments typically require the application of both knowledge and judgment in using the principles, techniques, standards, guides and professional skills characteristic of a particular student service program or activity. This generally requires analysis of individual student needs using established guidelines, regulations, and precedents. This role requires the use of sound judgment while dealing with basic student service problems. It demands the utilization of effective interpersonal skills with individuals and groups, to be flexible and versatile, use tact and sensitivity, and to apply analytical skills in reviewing documentation, maintaining accurate records, and assisting with required reporting. The incumbent must exercise extreme discretion and adherence to regulations governing confidentiality and privacy of records (FERPA) is mandatory. The scholarship analyst will provide a high level of sensitivity and a professional demeanor when providing students from varied backgrounds, often in highly stressful, emotionally charged situations, with clear and sensitive information regarding scholarship eligibility, award requirements, and available options.

FLSA: Non-Exempt (eligible for overtime compensation)

Anticipated Hiring Range: $4,482 per month - $4,833 per month

CSU Classification Salary Range: $4,482 per month - $6,342 per month

Salary Grade/Range: 2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Work Hours: Monday - Friday; 8:00 am to 5:00 pm. Work hours may vary depending on operations.

Department Information This position is in the Financial Aid and Scholarships Office under the Program Center Enrollment Management in the Division of University Affairs. For more information, please visit: https://www.csus.edu/apply/enrollment-management/

Minimum Qualifications Knowledge and Abilities: Working knowledge of the methods and problems of organization and program management; research and interviewing techniques; principles of individual and group behavior; the ability to rapidly acquire such knowledge of the organization, procedures and activities of the specific campus to which the position is assigned; and the basic principles, practices and major trends in the Student Services field to which assigned. Ability to rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation; interpret and apply program rules and regulations; gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations; present clear and concise information orally and in written reports; and establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies.

Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of one year of experience in professional Student Services work at the entry trainee level. Equivalent amounts of graduate level job‑related education may be substituted for the required experience.

Education: Equivalent to graduation from a four‑year college or university in one of the behavioral sciences, public or business administration, or a job‑related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year‑for‑year basis.

Experience:

Required Qualifications

• University student services experience (e.g., advising, admissions, student programming or development).

Knowledge, Skills, And Abilities

• Ability to work effectively in a fast‑paced environment subject to frequent change.
• Strong interpersonal skills and the ability to provide services to a diverse student population.
• Excellent verbal and written communication skills and a demonstrated ability to communicate effectively in a diverse environment.
• Proficiency using standard office software packages (e.g., Microsoft Office Suite).
• Familiarity working with school-based record/data systems/software (e.g., PeopleSoft).

Knowledge, Skills, And Abilities

• Ability to apply basic rules, regulations and procedures.
• Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Condition of Employment

• Satisfactory completion of the background check process.

Preferred Qualifications

• Experience advising students; either in a group or individual setting.
• Knowledge of: (CMS) PeopleSoft, NSLDS (National student loan data systems), COD (Common Origination and Disbursement Systems), WebGrants, ELM (Electronic Loan Management), scholarship administration software, and Hyland OnBase Imaging System or comparable image and workflow software.
• Direct experience performing verification and awarding student financial aid.
• Two or more years of experience working specifically with scholarship programs and the coordination of financial aid resources; such as Title IV programs (i.e.: Pell Grants, Direct Loans, or state aid such as Cal Grant).

About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre park-like campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half a million. Sacramento State Proudly Serves As a Hispanic-Serving Institution (HSI), Asian American And Native American Pacific Islander-Serving Institution (AANAPISI), And Black-Serving Institution (BSI). The University Enrolls Around 31,000 Students From The Greater Sacramento Region, Throughout California, Across The Nation, And Around The World. Our 1,800 Faculty And 1,500 Staff Are Committed To Meeting Our Mission: “As California's capital university, Sacramento State transforms lives by preparing all students to lead, serve, and succeed. We are committed to our designations as a Hispanic Serving Institution, an Asian American Native American Pacific Islander Serving Institution, and a Black Serving Institution, and to intentionally serving students reflective of these designations and all students who have been historically underserved in education.” As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity California State University, Sacramento is an Affi­annative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/people-climate/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/support/csu-learn.html .

Jeanne Clery Campus Safety Act Notification: Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at [e-mail] . Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending on the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Education Code 89521 Requirements Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Out of State Employment Sacramento State, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note To Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.