Scheduling Support Assistant

Nisga'a TEK, LLC; Minot (ND); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company matching

Paid time off

Professional development opportunities

Job summary

Goldbelt is seeking a Scheduling Support Assistant to coordinate training and flying operations. You will work with coaches, aviation offices, and leaders to create schedules that meet currency and progression standards, following DO priorities.

The role requires proficiency in scheduling software and strong MS Office skills, plus excellent verbal and written communication in a fast-paced, high-stakes environment.

Qualifications

• Proficiency in scheduling software and systems.
• Strong Microsoft Office skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to multitask in a dynamic environment.
• Ability to think critically and make quick decisions in time-sensitive situations.

Responsibilities

• Build long and short-range schedules to ensure full coverage of aircrew, instructors, evaluators, support personnel, and supervisors.
• Coordinate with senior leadership daily to facilitate flying operations.
• Track leave, TDY, medical appointments, and other commitments to deconflict schedules.
• Monitor training requirements and accomplishments to support scheduling accuracy.
• Update data in Patriot Excalibur (PEX) and similar systems as needed.
• Schedule aircrews based on experience to mitigate operational risk.
• Provide updates to leadership and command staff.
• Handle last-minute changes with flight leadership to maintain coverage.
• Coordinate with maintenance for availability data for training and operations.
• Publish scheduling data for all training events on PEX or other systems.
• Follow local guidance when building schedules.
• Determine schedule requirements based on syllabus, weather, and resource availability.
• Daily updates of scheduling data to reflect changing conditions.

Skills

Scheduling software

Microsoft Office

Verbal and written communication

Attention to detail

Critical thinking

Education

Bachelor's degree in related field

Tools

PEX scheduling system

Job description

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Global in service but local in approach, Nisga'a Tek is committed to high-quality service to those who defend us. Nisga'a Tek ensures mission assurance and execution for customers and warfighters. Providing intelligence, IT, cyber security, training, logistics, administrative, acquisition, and background investigation services.

Summary

The Scheduling Support Assistant will coordinate with training officers, Aviation Resource Management offices, Unit Deployment Manager, and Operations Officer (DO) to arrange a schedule to facilitate operations, qualification, upgrade, test, exercise, and continuation training accomplishment to meet required currency and progression standards, in accordance with DO priorities.

Responsibilities

• Build long and short-range schedules to ensure full coverage of all aircrew, instructor, evaluator, support personnel, and supervisor positions.


• Coordinate with senior squadron, group, and/or wing leadership on a daily and weekly basis to facilitate flying operations.


• Keep track when crewmembers will be on leave, temporary duty, have scheduled medical appointments, or other scheduling commitments, and deconflict crewmember schedules and work with flight leadership to ensure crews are available to meet assigned sortie taskings.


• Track daily flight/ground/academic training requirements and accomplishments to facilitate accurate flight scheduling as directed by the DO and/or shop chiefs.


• Update data in Patriot Excalibur (PEX) (or future equivalent systems to PEX) and locally developed database systems as required.


• To the maximum extent possible, schedule aircrews based on experience to mitigate Operational Risk Management.


• Report updates to squadron, group, and wing leadership.


• Facilitate last-minute schedule changes to ensure full coverage by working with the current mission commander/operations supervisor (or equivalent) and flight responsible for the shift that is not fully manned.


• Obtain aircraft and equipment availability data from maintenance and schedule crewmembers for training, exercises, simulators, and operations, as required.


• Publish/post scheduling data for unit long/short-range ground/academic, flying, and simulator training event schedules on PEX, or other computer database systems.


• Comply with operations group and scheduling chiefs' locally-developed guidance when building the schedule.


• Determine flight, ground, and simulator schedule requirements for upgrade, initial qualification, requalification, transition, currency, and continuation training based on syllabus requirements, student progression, weather, and daily equipment/training range availability.


• Perform daily updates of scheduling data to compensate for changing conditions and training completion rates.


• Coordinate with Wing Scheduling, outside agencies, exercise participants, and higher headquarters (i.e., RED FLAG, GREEN FLAG, Weapons School support) for reporting and to facilitate exercise and special event schedule coordination.


• Provide inputs to Wing Scheduling and update daily Supervisor of Flying, Top 3, and schedules.


• Correlate sortie length and airspace requirements with syllabus requirements.


• Attend meetings, as required, including but not limited to:
  
  
  
  • Weekly Special Use Airspace Scheduling meeting for schedule coordination and deconfliction
  
  
  • Weekly Planning/Coordinating Airspace Restrictions meeting for schedule coordination and deconfliction
  
  
  • Monthly Range Scheduling meetings for schedule coordination and deconfliction
  
  
  
  

Qualifications

Necessary Skills and Knowledge

• Proficiency in scheduling software and systems.


• Strong Microsoft Office skills


• Excellent verbal and written communication skills.


• Strong attention to detail and ability to multitask in a dynamic, high-pressure environment.


• Ability to think critically and make decisions quickly, especially in time-sensitive situations.

Minimum Qualifications

• Must possess a Secret Clearance or previously held Secret Clearance which has expired (not revoked).


• Must possess a minimum of two (2) years of experience working as a squadron aircrew scheduler.


• Must possess a minimum of two (2) years of experience working with PEX or similar proprietary scheduling program.

Preferred Qualifications

• Bachelor's degree in a related field.

Pay and Benefits

At Goldbelt, we value and reward our team's dedication and hard work.

We provide a competitive base salary commensurate with your qualifications and experience.

• As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.