Scheduling Supervisor

US Oncology Network-wide Career Opportunities; Fairfax (VA); On-site; USD 52,000 - 70,000; Full time

Job summary

Virginia Cancer Specialists in Fairfax is seeking a Full Time Scheduling Supervisor for the Administration Office. This role coordinates scheduling for physicians, labs and chemotherapy, and serves as liaison with patients and staff.

Ideal candidates have a high school diploma, seven years of office experience (preferably in a medical setting) and experience with medical office and insurance processes. Join a team affiliated with US Oncology and McKesson.

Qualifications

• High school diploma or equivalent.
• Seven years office experience, preferably in a medical office.
• Medical office and insurance experience preferred.

Responsibilities

• Supervises the daily activities of all scheduling duties. Performs all aspects of scheduling staff as workload demands.
• Obtains all information necessary to enter a new patient in system. Including demographics and complete insurance information. Obtains medical records needed for new patient to be evaluated by physician at office visit.
• Maintains scheduling guidelines to coordinate physician, lab and chemotherapy schedules. Reviews schedules daily for accuracy. Corrects conflicts in the schedules as needed.
• Coordinates scheduling procedures with front office, medical staff, insurance and billing departments to ensure smooth transition and accurate information.
• Trains new employees in scheduling department. Updates, informs and trains staff as needed on new procedures.
• Supervises daily charge ticket and chart preparation to each physician's specifications. Ensures end of day charge ticket collection with diagnosis and office level completion.
• Assists in the supervision of Schedulers and other non-licensed patient care providers as needed.

Skills

Scheduling

Office administration

Communication

Education

High school diploma or equivalent

Job description

Overview

Are you looking for a career and not just a job in the Medical field? Virginia Cancer Specialists, an affiliate of McKesson Specialty Health and US Oncology, a leader in Cancer care, is seeking a Full Time Scheduling Supervisor for our Administration Office in Fairfax. Medical Office and Insurance experience preferred.

Benefits: Medical, Dental, Vision, Paid Holidays, 401(k).

SCOPE: Responsible for coordination and operation of scheduling functions. Acts as a liaison with physicians, patients and office staff. Responsible for development, administration and oversight of scheduling procedures for each physician, lab and chemotherapy department. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.

Responsibilities

• Supervises the daily activities of all scheduling duties. Performs all aspects of scheduling staff as workload demands.
• Obtains all information necessary to enter a new patient in system. Including demographics and complete insurance information. Obtains medical records needed for new patient to be evaluated by physician at office visit.
• Maintains scheduling guidelines to coordinate physician, lab and chemotherapy schedules. Reviews schedules daily for accuracy. Corrects conflicts in the schedules as needed.
• Coordinates scheduling procedures with front office, medical staff, insurance and billing departments to ensure smooth transition and accurate information.
• Trains new employees in scheduling department. Updates, informs and trains staff as needed on new procedures.
• Supervises daily charge ticket and chart preparation to each physician's specifications. Ensures end of day charge ticket collection with diagnosis and office level completion.
• Assists in the supervision of Schedulers and other non-licensed patient care providers as needed.

Qualifications

Minimum Qualifications: High school diploma or equivalent required. Minimum seven years office experience, preferably in a medical office setting.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, operate a calculator, telephone, copier and other such office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods of time.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves contact with patients and public.

Join us at Virginia Cancer Specialists, where meeting and exceeding the needs of our patients is our primary goal! The US Oncology Network is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.