Scheduling Specialist Intern

California State University, Sacramento; Sacramento, Northern (CA, KY); Hybrid; USD 49,000 - 71,000; Full time

Job summary

Sacramento State is seeking a Scheduling Specialist Intern to learn facilities scheduling and administrative operations within Space Management. The role supports front-line service, learns scheduling methods, and assists with events in state-owned university spaces under supervision.

This temporary, 1-year limited duration position offers a structured trainee path up to 24 months, with a starting salary at the entry of the CSU pay scale and full-time weekday hours.

Qualifications

• Equivalent to graduation from a four-year college or university.
• Experience or coursework in administrative support, scheduling, or related area.
• Ability to collect, compile, and organize data and prepare written reports.
• Familiarity with current developments and trends in administration.
• Knowledge of research techniques and statistics.
• Excellent communication skills for conferences, meetings, and interviews.
• Strong interpersonal skills to work with faculty, staff, students, and public.
• Ability to identify information from outside resources and make recommendations.
• Organizational, multi-tasking, and detail-oriented with deadlines.
• Ability to interpret policies and develop independence with experience.

Responsibilities

• Learn scheduling methods and use scheduling software under supervision.
• Provide front-line customer service for Space Management.
• Assist with scheduling events, meetings, and activities in university facilities.
• Support data collection and reporting related to space usage.

Skills

Communication

Data handling

Customer service

Scheduling

Office operations

Teamwork

Problem solving

Adaptability

Record keeping

Multitasking

Education

Bachelor's degree or equivalent

Tools

Astra Schedule

Crystal Reports

AiM

Job description

Job no: 560799
Work type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time, On-site (work in-person at business location)
Position Description

Working Title:Scheduling Specialist Intern

Classification Title: Administrative Trainee

Priority Application Date: Thursday, October 8th @ 11:55pm PT(Posting will remain open until filled)

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Administrative Trainee is a trainee level appointment working under lead work direction of the SpaceManagement Analyst (AA/S EX II) and with close supervision of the Space Management Manager. During thetrainee period, which is not to exceed 24 months the Administrative Trainee participates in training to learn facilitiesscheduling and administrative operations support services for the Office of Space Management. As a trainee, thisposition studies and applies the principles and techniques of facilities scheduling, and all types of activities, meetings,and events in state-owned University facilities, while developing proficiency in providing customer service support for related functions. The incumbent serves as a front-line contact for Space Management, gains working knowledge ofapplicable University policies and scheduling procedures and develops skills in the complex administrative and clericalfunctions of the office. Under close guidance, the incumbent applies scheduling methods with increasingindependence and undertakes more complex scheduling tasks as knowledge and skills increase.

FLSA:Non-Exempt (eligible for overtime compensation)

Anticipated Hiring Range: $4,367.00 per month (Step 1). Anticipated starting salary is at the entry of the classification salary range.

CSU Classification Salary Range: $4,367.00 per month (Step 1) -$6,362 per month (Step 20)

Salary step placement will be determined based on relevant qualifications and professional experience.

Recruitment Type: Temporary (1-Year Limited Duration. Possibility for an additional 1-year appointment based on funding and performance.)

Time Base:Full-Time

Work Hours: Monday to Friday, 8:00 am - 5:00 pm. Hours may vary based on department needs.

Department Information

Space Management is a unit of Facilities Management within the Division of Administration & Business Affairs. Space Management is delegated the authority and responsibility to govern space use and schedule academic and State-owned, controlled and operated campus space on behalf of Sacramento State. Space Management coordinates the use of University controlled facilities for classes, final examinations, and events and implements and communicates space use charges and terms and conditions.

Space Management strives to be a professional, customer-focused, responsive and effective provider of space management services in a cooperative framework to best serve Sacramento State's mission and strategic priorities.

Familiarity with and understanding of current social, political, economic, and scientificdevelopments and trends; working knowledge of methods and problems of organization, administration, andmanagement; working knowledge of research techniques and simple statistics.

Ability to collect and compile a wide variety of standardized data; ability to identify and obtain information fromoutside resources; ability to reason logically, draw valid conclusions and make appropriate proceduralrecommendations; ability to read comprehensively; ability to participate effectively in conferences and interviews;ability to speak effectively and write in a clear, concise form; ability to establish and maintain cooperative workingrelationships with others.

and

Education:

Equivalent to graduation from a four-year college or university.

RequiredQualifications

1. Equivalent to graduation from a four-year college or university in public administration, businessadministration, or a related field.

2. Experience or coursework in administrative support, office operations, scheduling, or a related area, gainedthrough academic, internship, or professional settings.

3. Ability to collect, compile, and organize data or information and preparing written reports, summaries, orrecommendations based on findings.

4. Familiarity with and understanding of current social, political, economic, and scientific developments andtrends; working knowledge of methods and problems of organization, administration, and management.

5. Knowledge of research techniques and simple statistics, including the ability to collect and compile a widevariety of standardized data and make appropriate procedural recommendations.

7. Excellent communication skills, including the ability to speak effectively, write in a clear and concise form, and participate effectively in conferences, meetings, and interviews.

8. Excellent interpersonal skills with the ability to establish and maintain cooperative working relationships withfaculty, administrators, staff, students, and the general public.

9. Ability to identify and obtain information from outside resources; ability to reason logically, draw validconclusions, and make appropriate procedural recommendations.

10. Organizational, multi-tasking, and detail-oriented skills with the ability to prioritize and manage competingdeadlines under close supervision.

11. Ability to interpret and apply policies and procedures with guidance from supervisor and developingindependence as experience increases.

12. Ability to assist users with scheduling needs, learn scheduling software applications, and resolve associatedissues under direction.

13. Ability to perform business math, compile budgetary data, and assist with accurate projections as directed.

14. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues andconstituents including faculty, students, staff, and members of the community.

Condition of Employment:

- Satisfactory completion of the background check process.

PreferredQualifications

15. Proficient or developing skills using Astra Schedule, Crystal Reports, AiM, Video/Web Conferencing tools(Zoom, Microsoft Teams, etc.), Web applications, and/or other internal campus systems.

16. Experience or academic coursework in higher education administration, public administration, or a relatedfield.

17. Familiarity with Sacramento State or comparable CSU campus policies, procedures, and facilities operations.

18. Coursework in management, organizational behavior, statistics, or research methods is beneficial.

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre park-like campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million.

“As California's capital university, Sacramento State transforms lives by preparing all students to lead, serve, and succeed. We are committed to our designations as a Hispanic Serving Institution, an Asian American Native American Pacific Islander Serving Institution, and a Black Serving Institution, and to intentionally serving students reflective of these designations and all students who have been historically underserved in education.”

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

Jeanne Clery Campus Safety ActNotification:

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics ofCleryAct crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at [e-mail] .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Out of State Employment

Sacramento State, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (on date of hire) to reside in the State of California.

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Advertised: September 24, 2026 (1:20 PM) Pacific Daylight Time
Applications close: Open Until Filled