Scheduling Specialist - Cardiothoracic Surgeons

Community Health Systems; Vestavia Hills (AL); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with company match

Paid time off

Career development

Licensure reimbursement

Student loan assistance

Employee rewards

Job summary

Community Health Systems is seeking a Scheduling Specialist to manage patient and physician scheduling across departments. You will coordinate appointments, procedures, and treatments, ensuring efficient resource use and high-quality patient care.

Responsibilities include confirmations, data entry in EHR, collaboration with clinical staff, and timely rescheduling. Excellent patient service and organizational skills are essential for success.

Qualifications

• Experience with appointment scheduling and patient flow management.
• Familiarity with EMR systems and scheduling software.
• Strong organizational and communication skills.

Responsibilities

• Schedules patient appointments for consultations, tests, procedures, and follow-ups.
• Notifies patients of confirmations, cancellations, or reschedules with clear instructions.
• Enters and maintains patient information in scheduling systems or EHR.
• Coordinates with medical staff to align appointments with clinical priorities.
• Tracks cancellations and no-shows and reschedules as needed.
• Provides general administrative support and handles patient referrals.

Skills

Appointment scheduling

Patient flow management

Time management

Verbal and written communication

Data entry accuracy

MS Office

Education

Associate degree or certificate in Healthcare Administration/Medical Office Admin

Tools

EMR software

Scheduling software

Job description

Why Join Us?

• Be Valued for What You Bring to the Team – Competitive pay that rewards your hard work

• Benefits You Can Count On – Medical, dental, vision, and life insurance coverage

• Work Hard. Recharge Often. – Generous PTO and extended illness benefits

• Invest in Your Future – 401(k) with company match

• Grow With Us – Career development, learning opportunities, and advancement pathways

• We Invest in Your Success – Licensure and certification reimbursement

• Student Loan Support – Assistance available for eligible roles

• Your Wins Deserve Recognition – Employee rewards and recognition programs

• A Team You'll Love Working With – A collaborative, purpose-driven culture making a difference every day

• Additional Voluntary Benefits – Choose from options such as pet insurance, identity protection, and legal insurance.

Great people. Great benefits. Meaningful work. Join us and make an impact.

No weekends, No holidays, No Call

Hours of Operation: Monday-Friday 8am - 4:30pm

Job Summary

The Scheduling Specialist is responsible for managing and optimizing the scheduling process for patients and physicians offices within the hospital or medical facility. This role involves coordinating appointments, procedures, and treatments across departments to ensure efficient utilization of resources and high-quality patient care. The Scheduling Specialist serves as a key liaison between patients, medical staff, and administrative teams, ensuring timely and accurate scheduling while providing excellent customer service.

Essential Functions

• Schedules patient appointments for consultations, tests, procedures, and follow-ups, ensuring proper allocation of time and resources.

• Notifies patients of appointment confirmations, cancellations, or reschedules, as well as providing necessary information and instructions, ensuring a high level of patient satisfaction.

• Accurately enters and updates patient information into the electronic health records (EHR) or scheduling system.

• Works closely with medical staff to align patient appointments with clinical priorities and optimize provider schedules.

• Tracks and manage patient cancellations and no-shows, ensuring timely rescheduling and minimizing disruptions.

• Provides general administrative assistance, including answering calls, managing patient referrals, and coordinating patient files.

• Receives orders from the Order Facilitator and reviews to make sure the orders are valid and complete.

• Asks patients the necessary questions for specific tests and provide the required procedure preparation or instructions.

• Prioritizes work efficiently, including processing STAT order timely.

• Notifies ordering offices if unable to contract their patient to schedule procedures.

• Offers alternative scheduling options when needed to accommodate patient preferences and medical needs.

• Communicates with physicians, nurses, and other medical professionals to ensure appointments are properly scheduled based on clinical priorities and patient needs.

• Performs other duties as assigned.

• Maintains regular and reliable attendance.

• Complies with all policies and standards.

Qualifications

• Associate Degree or certification in Healthcare Administration, Medical Office Administration, or a related field preferred

• 0-2 years of experience in medical scheduling, administrative support, or customer service preferred

• 0-2 years of experience with electronic medical record (EMR) systems, scheduling software, or medical front desk operations preferred

Knowledge, Skills and Abilities

• Strong knowledge of appointment scheduling, patient flow management, and administrative procedures.

• Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.

• Excellent verbal and written communication skills to effectively interact with patients, medical staff, and administrative teams.

• High attention to detail and accuracy, particularly in data entry and record-keeping.

• Ability to work in a fast-paced environment while maintaining a calm, professional demeanor.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and hospital scheduling or EHR software.

• Knowledge of medical terminology is a plus.

This position is not eligible for immigration sponsorship now or in the future. Applicants must be authorized to work in the U.S. for an employer.

Equal Employment Opportunity

This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources.