Scheduling Specialist

American Vision Partners; Flagstaff (AZ); On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Eye care discounts

401(k)

Paid holidays

Paid time off

Sick time

Job summary

American Vision Partners (AVP) is seeking a Scheduling Specialist to be the first point of contact for patients, coordinating appointments with care and empathy. You will guide patients and providers through scheduling, ensuring a smooth, respectful experience in a fast-paced setting.

The role emphasizes patient-first service, strong verbal and written communication, and confidentiality. A medical office background with insurance knowledge is desirable, with bilingual Spanish preferred but not

Qualifications

• High School diploma or equivalent.
• Experience in a medical office with insurance knowledge highly desirable.
• Ability to navigate custom software and internal systems; NextGen experience a plus.
• Detail oriented, reliable and able to multi-task in a fast-paced, high-volume environment.
• Excellent verbal and written communication skills; empathy and active listening.
• Ability to maintain a high level of confidentiality (HIPAA) and professionalism.
• Bilingual in Spanish highly preferred but not required.

Responsibilities

• In a call center environment, service patient needs while actively handling inbound calls with a focus on customer service.
• Use professional communication etiquette, servicing patient needs based on appointment availability and location.
• Meet monthly goals as reviewed by metrics and requirements.
• Collaborate with internal partners and clinics to support patient needs.
• Be open to learning new skills to take on various roles based on business needs.

Skills

Verbal & written communication

Multi-tasking

Empathy

Attention to detail

Confidentiality

Spanish bilingual (preferred)

Education

High School diploma or equivalent

Tools

NextGen

Job description

Company Intro

At American Vision Partners (AVP), we partner with the most respected ophthalmology practices in the country and integrate best-in-class management systems, operational infrastructure, and advanced technology to provide the highest quality patient care possible. Our practices include Barnet Dulaney Perkins Eye Center, Southwestern Eye Center, Retinal Consultants of Arizona, M&M Eye Institute, Abrams Eye Institute, Southwest Eye Institute, Aiello Eye Institute, Moretsky Cassidy Vision Correction, Wellish Vision Institute, West Texas Eye Associates and Vantage Eye Center. We are focused on building the nation’s largest and most comprehensive eye care practices and currently operate more than 100 eye care centers in Arizona, New Mexico, Nevada, California and Texas – including 25 ambulatory surgical centers.At AVP we value teamwork, providing exceptional experiences, continuous improvement, financial strength, and hard work. We are committed to providing best-in-class patient care, pioneering research and technology, and most importantly, rewarding and recognizing our employees!

Overview

As a Scheduling Specialist, you’ll be the first touch with our patients and create memorable experiences for all of our patients, providers, and team members. A “patient first approach” is key to success and our Scheduling Specialists play a key role in effectively and compassionately guiding patients and scheduling appointments.

Responsibilities

• In a call center environment, display the ability to service patient needs while actively accepting inbound calls with a focus on customer service
• Use professional communication etiquette, while servicing patient needs based on appointment availability and nearest location.
• Minimum goal achievement based on monthly review of various metrics and expected requirements.
• Works with internal partners and clinics on a timely basis to help support and coordinate the needs of our patients.
• Focused and open to learning new skills to take on various roles based on business need

Qualifications

• High School diploma or equivalent
• Ability to navigate custom computer software and internal systems - NextGen experience a plus!
• Experience in Medical Office including Insurance Knowledge highly desirable
• Detail oriented, reliable and able to multi-task in a fast-paced, high-volume work environment
• Excellent verbal and written communication skills; with the ability to show empathy and active listening skills
• Ability to maintain a high level of confidentiality (HIPAA guidelines and regulations) and professionalism
• Bilingual in Spanish highly preferred but not required

Benefits & Perks

• Your health, happiness and your future matters! At AVP, we offer everything from medical and dental insurance, significant eye care discounts, child care assistance, pet insurance, continuing education funds, 401(k), paid holidays, PTO, Sick Time, opportunity for growth, and much more!