Scheduling Manager (88517)

Inter-Con Security; Pasadena (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Inter-Con Security Systems, Inc. is seeking a Manager of Scheduler/Admin in Pasadena, CA to lead daily scheduling operations for our security personnel.

You will report to the Director of Operations and drive process improvements while delivering exceptional customer service to internal clients. The role emphasizes strong communication, MS Office proficiency, and collaboration with recruiting, dispatch, and field staff to meet deadlines and optimize staffing.

Qualifications

• At least 1 year of scheduling experience.
• Experience with MS Office Suite.
• Excellent customer service skills.
• Able to interact with all levels of management.
• Must work well in fast-paced environments and meet deadlines.
• Excellent time-management and organization.
• Team player with maturity and a positive attitude.
• Sense of urgency in operations.
• Experience with Salesforce.com is a plus.
• College degree strongly desirable.

Responsibilities

• Manage daily scheduling operation and administrative functions
• Support client requests for additional services and change requests
• Communicate with Officers and Field Supervisors to address gaps in scheduled hours
• Provide updates to the Operations Manager and Senior Director on scheduling issues
• Develop and implement project plans to improve scheduling capabilities and responsiveness
• Leverage systems to optimize scheduling and reduce costs
• Coordinate with recruiting, scheduling and dispatch regarding top grades and New Hire training
• Collect and compile data for monthly and quarterly reports

Skills

Scheduling experience

Customer service

Communication

Time management

Multitasking

Team player

Sense of urgency

Scheduling background

Education

College degree

Tools

Salesforce.com

MS Office Suite

Job description

Overview

Founded in 1973, Inter-Con Security Systems, Inc. is a leading global security company, providing a full range of physical security services to government and commercial customers on four continents. Inter-Con specializes in providing customized security services to clients whose needs exceed the capabilities of traditional guard firms. Clients include the Departments of State, Justice, Homeland Security, Energy, and Defense, as well as Fortune 500 companies, major public utilities, and ultra-high net worth individuals.

Inter-Con employs over 35,000 security personnel world-wide, trained and managed by a team of professionals with unsurpassed military, law enforcement, and security experience. Inter-Con remains 100% family owned and managed and operates as the industry leader in the field of customized, high-requirement security solutions.

Inter-Con is Everywhere Security Matters.

Job Summary

As a Manager of Scheduler/Admin, you will report to the Director of Operations. Our growing and dynamic team is focused on supporting the scheduling operations for Inter-Con’s most important resources: our security guards. If you have great communication skills, are interested in scheduling, and enjoy working with people, this position is for you! Our leadership team is investing in your success, and we offer training that will ensure you are put in the best possible position to succeed.

Duties/Responsibilities

• Manage daily scheduling operation and administrative functions
• Support Client requests for additional services and change requests
• Communicate with Officers and Field Supervisors efficiently and quickly to address gaps in scheduled hours
• Provide frequent updates to the Operations Manager, and Senior Director, of potential issues regarding scheduled hours, staffing deficiencies, and client requests
• Develop and implement project plans for key strategic initiatives designed to improve scheduling operations capabilities and responsiveness across California
• Leverage available systems to optimize scheduling and reduce operational costs
• Coordinate with recruiting, scheduling and dispatch regarding top grades and New Hire training
• Collect and compile data for JPMC monthly, and quarterly reports.

Require d Skills/Abilities

• At least 1 year of Scheduling experience.
• Experience with MS Office Suite
• Excellent Customer Service skills
• Able to interact within Inter-Con’s corporate environment and effectively communicate with all levels of management
• Must be able to work effectively in a fast-paced environment and meet strict deadlines
• Excellent time-management, organization and multi-tasking skills required
• Team player with business maturity, enthusiasm, and a positive work attitude
• Sense of urgency
• Experience with Salesforce.com a plus
• College degree strongly desirable
• Scheduling background

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Additionally, the position requires near and far vision in reading correspondence and using the computer, and acute hearing when providing phone and counter service to the public.

Duties, responsibilities and activities may change at any time with or without notice.

Inter-Con Security Systems, Inc. is an Equal Opportunity Employer - Disability/Veteran.