Scheduling Customer Service Representative

phsorg; United States; On-site; USD 23,000 - 36,000; Full time

Benefits offered by this job

Comprehensive benefits package

Wellness program

Job summary

Presbyterian Espanola Hospital is seeking a Scheduling Customer Service Representative to handle patient scheduling, referrals, messaging, and maintaining patient demographics. You will respond to calls, emails, Pres Online, and chat with a focus on service excellence.

The role requires strong communication, data entry, and multitasking within a busy health care setting. You will work days, full-time, with a focus on accuracy and timely responses to ensure patient satisfaction and efficient

Qualifications

• High school diploma plus one to three years office/business experience; call center experience preferred and/or claims processing experience preferably in managed care with possible enrollment experience.
• Requires strong communication skills in person and via telephone with members, employer groups, brokers, physicians, and office staff.
• Proficient in creating, sorting and analyzing reports (Excel, Access) and system processes; knowledge of reimbursement methodologies is helpful.

Responsibilities

• Provide customer service for patients regarding triage, scheduling appointments, referrals, messaging, and maintaining demographics.
• Respond to incoming calls routed through technology to meet quality standards; be ready to take calls at scheduled times and meet call handling targets.
• Develop and maintain positive relationships with patients, practitioners, employer groups, and brokers; promote customer satisfaction and loyalty.

Skills

Customer service

Communication

Data entry

Organizational skills

Education

High school diploma

Tools

EPIC

CRM

Job description

Location Address:

1010 Spruce Street
Espanola, NM 87532-2724

Compensation Pay Range:

Minimum Offer $16.42
Maximum Offer $26.10

Now Hiring:

Scheduling Customer Service Representative

Summary:

Responsible for providing customer service for patients in regard to scheduling appointments, referrals, messaging, and maintaining patient demographics. Ensure callers receive service excellence when responding to telephone, written, Pres Online, E-Business, chat, and in person inquiries.

Job Details:

Type of Opportunity: Full time

Job Exempt: No

Job is based: Presbyterian Espanola Hospital

Work Shift: Days (United States of America)

Responsibilities:

• Responsible for providing customer service for patients in regard to the triage of patients, scheduling appointments, referrals, messaging, and maintaining patient demographics.
• Respond to incoming calls routed through skill-based technology to meet quality standards and performance measurements. Is ready to take calls at the scheduled time, and spends the appropriate amount of time taking calls throughout their shift to resolve contacts on initial encounter. Conducts outbound calls as required and meets established quality/quantity guidelines supporting PHS/PHP/PMG initiatives and/or programs.
• Develop and maintain positive customer or partner relationships. Acts as member/patient advocate in dealing with practitioners, employer groups, and brokers. Maintains prescribed standards of quality in all research, customer and partner contacts/service functions and promotes customer satisfaction/loyalty through quality contact and timeliness of responses, achieves quality audit results as required.
• Assists in the development of documentation of process and procedures into functional process improvements to enhance overall level of service to our customers and partners. Uses the Improvement model, identifies patterns in call inquiries/grievances, conducts root cause analysis in resubmitted and adjusted claims and reports to management team.
• Researches inquiries/special projects as requested and responds to customer, partner or other PHS/PHP business units to ensure accuracy of benefit interpretation with results of research and resolution and within required timelines. Responses to customer or partners to be done using Microsoft Word, Excel or similar databases when appropriate. Uses available documentation such as D.A.R.T., Provider Manual, Pres Online, and Policies and Procedures to analyze and provide accurate and consistent information and benefit interpretation.
• Participates as an effective and active team member both individually and in a team environment. Participates in a value-added manner as a team member to internal teams as well as other process improvement teams (i.e. QCC) and initiatives.
• Record all calls, mail, email, faxes, walk-in encounters, etc. in appropriate databases to provide meaningful, accurate data for analysis and reporting.
• Assist in coordinating (when necessary) meetings with customers or partners for training, contracting, and reporting.
• Coordinates the encounter or episode process for the customer/patient including scheduling, registration, co-pay collection, financial arrangements, charge posting, and reconciliation of monies collected.

Qualifications:

• High school diploma plus one to three years office/business experience, call center experience preferred and/or claims processing experience preferably in managed care with possible enrollment experience.
• Demonstrated ability to communicate effectively in person and via telephone with members, employer groups, brokers, physicians, physician office staff.
• Written communication skills as well as business writing and presentation skills are required.
• Requires strong organizational skills, ability to create, sort and analyze reports (Excel, Access, etc) and system processes.
• A thorough knowledge of reimbursement methodologies i.e. DRG, Relative Value Systems, Per Diem, Fee schedule, Capitation, etc and some knowledge of risk sharing programs helpful.
• Some knowledge of CRM and EPIC as well as any other databases that may be used PHS Enterprise wide.
• Demonstrated ability to function effectively as a team member. Requires ability to retain plan details and basic medical terminology. Must be able to work cooperatively with other employees and function under pressure. Demonstrated ability to sustain quality standards. Ability to type 30 wpm with 90% accuracy.

All benefits-eligible Presbyterian employees receive a comprehensive benefits package that includes medical, dental, vision, short-term and long-term disability, group term life insurance and other optional voluntary benefits.

Wellness

Presbyterian's Employee Wellness rewards program is designed to provide you with engaging opportunities to enhance your health and activate your well-being. Earn gift cards and more by taking an active role in our personal well-being by participating in wellness activities like wellness challenges, webinar, preventive screenin