Scheduling Coordinator - Weekend (Bilingual: Chinese)

True Care; New York (NY); On-site; USD 30,000 - 39,000; Part time

Job summary

True Care in New York, NY seeks a part-time Home Care Scheduling Coordinator to join our team in Fort Hamilton, Brooklyn. The role involves coordinating caregiver placement and visit confirmations, maintaining caregiver and patient communications, and ensuring scheduling accuracy using HHAeXchange.

The position supports our mission to provide compassionate home healthcare. Responsibilities include managing a caseload of 80-90 patients, assisting with staffing challenges, and upholding

Qualifications

• High School diploma or GED required.
• Knowledge of HHAeXchange is highly preferred.
• Mandarin and Cantonese fluency required.
• Customer service experience preferred.
• Excellent interpersonal and communication skills.

Responsibilities

• Coordinate caregiver placement and visit confirmations between HHAs and patients.
• Maintain staff schedules and confirm attendance with caregivers, patients and families.
• Perform case management for assigned caseload to provide quality service.
• Assist Team Lead with staffing coverage and respond to scheduling challenges.
• Communicate scheduling details and update documentation in HHAeXchange.
• Verify caregivers’ attendance and prioritize staffing for no-shows or absences.
• Communicate with physicians, contracts, patients, and families regarding appointments and plan of care.
• Maintain patient confidentiality and participate in staff training and conferences.

Skills

Customer service

Communication

Multitasking

Empathy

Education

High School diploma / GED

Job description

Company Overview

Empowering Health, Enriching Lives: True Care’s Enduring Mission

At True Care, we stand as a beacon of compassion and excellence in home healthcare. With a profound commitment to enhancing the quality of life for individuals and families, our mission is to provide holistic, personalized care that empowers health and enriches lives.

Every day, we embark on a journey to bring comfort, vitality, and dignity to those we serve. Our mission is driven by a deep understanding of the unique needs and aspirations of each individual under our care. We believe that home is not just a place but a sanctuary where healing and well-being flourish best. Hence, we endeavor to make this sanctuary a haven of health and happiness.

We pledge to create a nurturing environment where our clients and their families feel heard, valued, and supported. Our highly trained and empathetic professionals are not just caregivers but partners in the pursuit of well-rounded wellness. With a focus on open communication, collaboration, and respect, we forge lasting relationships that transcend the boundaries of traditional healthcare.

Our mission is to be a guiding light, illuminating the path toward optimal health and well-being. As we navigate challenges and triumphs together, we remain resolute in our dedication to uplifting lives, one compassionate interaction at a time.

At True Care, we don't just offer home healthcare – we offer hope, healing, and a brighter tomorrow.

Position title: Home Care Scheduling Coordinator

Location: Part-Time | Saturday & Sunday, 9:00 AM - 5:00 PM on-site in Fort Hamilton, Brooklyn.

Position summary

The Scheduling Coordinator is responsible for coordinating caregiver placement and visit confirmations between the Home Health Aides and our patients. Responsibilities include creating and maintaining staff schedules, confirming attendance and communicating with the caregivers, patients and their families while adhering to True Care’s policies and procedures. He/she performs case management for the assigned caseload and works to provide best quality service.

Key Responsibilities

• Strategically coordinate placement of services between clients in their homes and the caregivers on HHAeXchange
• Successfully maintain a caseload of 80-90 patients ensuring they receive the best homecare service
• Participate in departmental trainings
• Assist the Team Lead with coverage and work with the team members with any staffing challenges
• Communicate openly with other staff in the department regarding scheduling, availability, attendance, and larger scale issues; ensuring documentation is being updated for all of our caregivers and patients in HHAeXchange
• Verify caregivers’ attendance for daily ensuring they are attending their scheduled cases and be able to prioritize staffing cases for no-shows, call-outs or any missed visits based on the patient’s needs of care
• Handle and respond promptly to incoming calls, emails or faxes from physicians, contracts or clients requesting report status and/or information; communicate with contracts for patient status
• Communicate with patients and their families regarding appointment scheduling, physician plan of care, appointment changes, no shows and/or cancellations
• Maintain and document communication with all caregivers in HHAeXchange; coordinate the caregivers’ schedules and maintain a schedule of all services per month
• Verify billed services against requested services
• Maintain patient confidentiality and privacy with dignity and respect
• Participate in patient case conferences, in-service programs, exit interviews for caregivers and orientation
• Manage phone calls in a supportive, reassuring manner for patients, families, physicians, and others

Qualifications

• High School diploma/ GED equivalent
• Knowledge of HHAeXchange is highly preferred
• Fluency in Mandarin and Cantonese is required
• At least 1 year of customer service experience is highly preferred
• Strong interpersonal and communication skills
• Able to deal with difficult or sensitive situations in person or on the phone
• Excellent customer service having empathy and patience in working for elderly population
• Able to multitask and work in an extremely fast paced environment
• Ability to maintain a professional demeanor when handling issues