Scheduling Coordinator Specialty Services

Penn Medicine; Plainsboro Township (NJ); Presencial; USD 25 000 - 40 000; Tempo integral

Resumo da oferta

Penn Medicine seeks a scheduling professional to enhance department operations by coordinating patient scheduling and preregistration, ensuring smooth communication across clinical, professional and technical teams.

The role emphasizes accurate medical terminology, treatment regimens understanding, and securing necessary authorizations to support high-quality patient care. Strong customer relations are essential.

Qualificações

• HS Diploma or GED required.
• Minimum four years medical scheduling experience.
• Certification with Schedgistration in PennChart within 6 months of hire.

Responsabilidades

• Schedule procedures via phone, Teams, PennChart and fax.
• Coordinate room/chair/bed availability and staff; prioritize based on patient needs.
• Pre-register outpatients following scheduling guidelines; obtain necessary information.
• Ensure referrals, authorizations and pre-certifications are in place before scheduling.
• Inform patients of appointment dates/times and send itineraries; reschedule as needed.
• Handle transcription of radiologist notes, QA technologist reports and other documents.

Conhecimentos

Medical scheduling

Customer service

Communication

PennChart

Formação académica

HS Diploma/GED

Associate degree

Ferramentas

PennChart

Descrição da oferta de emprego

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Summary

Enhance the operations of the department by coordinating the scheduling and preregistering of patients. Responsible for gathering, triaging and coordinating information between the various clinical, professional and technical disciplines. The position is responsible for ensuring excellent patient / customer relations. The employee exemplifies an understanding of PennChart scheduling functions and a strong understanding of complex treatment regimens for the area of specialty. Secure appropriate reimbursement through medical necessity and clinical exam validation.

Responsibilities

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Daily Department Operations

• Receives, promptly responds and manages requests to schedule procedures via phone, Teams, PennChart and fax.
• Coordinates incoming requests for procedures relative to room/chair/bed allocation and staff availability. Schedules and pre-registers outpatients in accordance with scheduling guidelines, with the ability to prioritize according to patient needs. Seeks assistance from clinical staff, physician scheduler, physicians and other resources in coordinating appointments as needed. Organizes the schedule to assure adequate block time utilization.
• Ensures all necessary referrals, authorizations and/or pre-certifications are in place prior to scheduling patient’s appointment. If necessary, works with referring physician/ physician’s offices to obtain complete, accurate, and timely, clinical and insurance information required to schedule an appointment. Calls/faxes to referring physician offices as needed, requests for clinical information required to safely provide treatment.
• Communicates appointment dates/time to patient and e-mails appointment itinerary to patient and others and reschedules appointments to maximize utilization, as needed.
• Performs daily communication functions including email, voice mail, fax, and hard copy correspondence.
• Schedules meetings for the department.
• Performs transcription of the following: Radiologist meeting minutes, Radiologist letters and reports as needed, QA Technologist notes and peer review and Cardiopulmonary reports.
• Orders office supplies.

Performance Improvement

• Identifies and communicates need for scheduling modifications and development.
• In conjunction with Central Scheduling Department and Surgical Services Scheduling, identifies necessary system modifications and monitor the outcome to ensure all customer needs are met.
• Support customer service and performance improvement goals of the department; collaborate with other staff, within and outside the Department, to develop means of enhancing patient care and service.

Revenue Cycle Development

• Be coordinator between clinical modalities, Central Scheduling Department, ancillary departments, physician offices, and Patient Access Services.
• Understands and implements policies, in coordination with the Patient Access and Patient Financial Services, relating to patient processing and health insurance verification.
• Proactively identifies and participates in process changes to minimize loss of revenue.

Training and Education

• Educate and communicate with providers and clinical staff on procedure requirements to ensure patient safety.

Education or Equivalent Experience

• H.S. Diploma/GED (Required)
• Minimum four years medical scheduling experience. Knowledge of medical terminology. Certification with Schedgistration in PennChart completed within 6 months of hire.
• Associate of Arts or Science
• hospital background

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Salary Range

$18.11 - $28.86/Hourly

As part of their job offer, successful candidates are provided a specific rate, taking into consideration various factors including experience and education.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.