Scheduling Coordinator Specialist Clinic

MultiCare Health System; Tacoma (WA); On-site; USD 34,000 - 49,000; Full time

Job summary

MultiCare Neuroscience Institute is seeking a Scheduling Coordinator-Specialty Clinic to manage provider surgery and clinic calendars. This clerical role serves as the first point of contact with hospitals and centers, coordinating appointments and procedures with care and accuracy.

The position requires 2+ years of medical clerical experience and strong scheduling skills, including pre-op and post-op coordination, with Epic and MS Outlook proficiency.

Qualifications

• High school diploma or equivalent required or preferred.
• Minimum two years of clerical experience in a medical environment.

Responsibilities

• Coordinates the scheduling of appointments and surgical procedures accurately, recognizing the importance and relationship to patient care.
• Verifies insurance benefits.
• Obtains insurance pre-certification and authorization as required.
• Coordinates and schedules patient appointments to include pre-op, pre-admit and post-op appointments.
• Schedules all meetings for provider, including attorney and vendor meetings.
• Maintains, coordinates and manipulates provider clinic schedule to accommodate surgical cases, CME, vacation, court appearance, attorney depositions and all other meetings for the provider, using Epic and MS Outlook programs.

Education

High school diploma or equivalent

Tools

Epic

MS Outlook

Job description

Shape the future of neuroscience care with us

At MultiCare Neuroscience Institute, we believe exceptional care begins with exceptional people. That's why we've built a culture of kindness and collaboration and a community where teamwork and professional growth aren't just aspirations, but daily realities.

As we rapidly expand our reach and capabilities, we're committed to empowering our providers to be bold, innovative and patient-centric. You'll find a supportive environment that values your expertise while leveraging the resources and technology you need to deliver transformative care.

Whether you're looking to advance your research, take on leadership opportunities, or be part of strategic initiatives that expand access to quality care, you'll find your place in our growing community of dedicated professionals.

FTE: 1 Shift: Day Schedule: Clinic hours

Position Summary

The Scheduling Coordinator-Specialty Clinic is responsible for providing coordination of the provider's surgery and clinic schedules. This is a clerical position which is the first line representative to the hospitals and surgery centers and is responsible for scheduling appointments and operative procedures. This position works as a team member of the clinic.

Responsibilities:

• Coordinates the scheduling of appointments and surgical procedures accurately, recognizing the importance and relationship to patient care
• Verifies insurance benefits
• Obtains insurance pre-certification and authorization as required
• Coordinates and schedules patient appointments to include pre-op, pre-admit and post-op appointments
• Schedules all meetings for provider, including attorney and vendor meetings
• Maintains, coordinates and manipulates provider clinic schedule to accommodate surgical cases, CME, vacation, court appearance, attorney depositions and all other meetings for the provider, using both Epic and MS Outlook programs

Requirements:

• High school graduate or equivalent preferred
• Minimum two (2) years of clerical experience in a medical environment

Why MultiCare Neuroscience Institute?

Patient-centered care

Expert guidance and seamless support across every stage of a patient's neurological journey.

Collaborative team

Join a growing group of neurologists, neurosurgeons, and advanced practitioners, working across specialties with strong clinic-hospital partnerships.

Robust support

Clinical, administrative and IT resources that allow you to focus on patient care and grow your practice

Award-winning care

Recognized for stroke quality, research innovation and high standards in neurological care.

Pacific Northwest lifestyle

Work and live where natural beauty, adventure and strong community connections are part of everyday life.

Pay and Benefit Expectations

We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $24.83 - $35.71 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant's years of experience align.

Associated benefit information can be viewed here.