Scheduling Coordinator - FT - Day

Orchard Health and Rehabilitation; Georgia; On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with match

Paid time off

7 paid holidays

Life and Disability

Referral Bonus Program

Job summary

Orchard Health and Rehabilitation in Georgia is seeking a detail-oriented Administrative Coordinator for a full-time day shift. The role supports nursing services, scheduling, and office operations within a mission-driven, non-profit healthcare setting.

Responsibilities include preparing schedules, coordinating with leadership, and maintaining records. Requires basic computer skills and strong communication; benefits include health, dental, vision, 401(k) with match, PTO and paid holidays.

Qualifications

• Proficient in using a computer and office software.
• Strong organizational and prioritizing skills.
• Excellent verbal and written communication abilities.

Responsibilities

• Prepare master nursing time schedule for 24-hour coverage.
• Coordinate with Director of Nursing Services on schedules and approvals.
• Assist with orientation and file setup for new associates.
• Maintain documentation and reports, including attendance and certification timelines.
• Support administrative tasks and interdepartmental communication.

Skills

Office administration

Recordkeeping

Communication

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Join us at Orchard Health & Rehab – a place where you’ll be valued, recognized and rewarded for the vital work you do each day. We’ll surround you with a strong team and leadership that supports every aspect of your life – both inside and outside of our centers. And you’ll get to practice your passion in a non-profit, mission-driven organization that’s known for the highest level of care in our communities

Full Time: Day Starting Pay: $20.25/hour Weekly pay Benefits Offered: myFlexPay – ability to receive pay before payday Paid time off with ability to cash out 7 paid Holidays Medical Insurance Dental Insurance Vision Insurance Company Paid Life and Disability 401(k) with match Referral Bonus Program

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Required to prepare master nursing time schedule for 24-hour coverage to comply with the state requirements.


• Director of Nursing Services must approve the master time schedule prior to posting.


• This is to be done on a monthly basis.


• Replace call-ins.


• Prepares daily hourly report based on census.


• Reviews with Director of Nursing Services those associates who are requiring of counseling related to absenteeism or tardiness.


• Reviews employment applications, prescreening interviews, reference checks, set up appointments, notification of hiring, scheduling and orientation with in-service director.


• Does paper work of orientation of new associates.


• May be required to set up associate personnel file folders.


• Prepares nursing physical and evaluation due list and notifies Director of Nursing Services of any that are past due.


• Runs errands to doctor\'s office and post office.


• Keeps tickler file of any reported out of the building.


• Keeps recertification\'s signed in a timely manner.


• May be required to start the MRQ forms monthly.


• May be required to log in-service on individual associate\'s files as directed by the Director of Nursing/In-service Director.


• Maintains good communication with all nursing departments and other departments of the center.


• Attends nursing meetings and keeps written minutes as directed by Director of Nursing.


• May be required to assist with direct patient care duties, such as bedding, passing nourishment, serving trays and feeding as directed.


• Promotes the image and reputation of the System by exhibiting servant leadership and providing direct and open lines of communication.


• Contributes to the work of committees, workgroups, project management, and other collaborative efforts of the System.


• Performs other duties as necessary to ensure the success of the System.

SKILLS AND ABILITIES

Proficient in using a computer, especially Microsoft Office, Excel and Power Point. Excellent organizational and prioritizing skills required Effective and professional verbal, and written communication skills Communicates well with other associates, patients, family members, and visitors providing warm and friendly greeting and an approachable attitude. Responds to expressed concerns while displaying a helpful, caring demeanor, answers questions when appropriate in a professional manner.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent preferred

SUPERVISORY RESPONSIBILITIES

None.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or associates of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram format. The ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER APPLICATION SKILLS

• Microsoft Outlook


• Microsoft Excel


• Microsoft Word

CERTIFICATES, LICENSES, REGISTRATIONS

Please see minimum qualifications

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the associate is regularly required to sit, talk or hear. The associate frequently is required to walk. Use hands to finger, handle or feel and reach with hands and arms. The associate is occasionally required to stand. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

EEO / M / F / D / V / Drug Free Workplace

Orchard Facebook As a non-profit organization, CHSGa provides access to care across the healthcare spectrum in all 159 Georgia counties. We are invested in our organization, our healthcare professionals, and the communities in which we live and work. Our mission inspires us to act boldly to address the needs of a growing, mature population in Georgia. We will continue to innovate and advance change in healthcare to better people\'s lives in the state of Georgia.