SCHEDULING COORDINATOR-DIVERSIFIED SERVICES

TriHealth; Cincinnati (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

TriHealth is seeking an Administrative Scheduling Clerk to interpret scheduling requests, schedule appointments and tests, and maintain medical records. The role spans three sites and involves coordinating across nursing, transportation and therapy teams with care and compassion for patients.

Responsibilities include handling scheduling paperwork, guiding callers, and ensuring records are retrieved and forwarded to the records department for scanning.

Qualifications

• High School Diploma or GED in Healthcare (Required)
• Clerical background
• General computer skills
• Knowledge in medical terminology

Responsibilities

• Demonstrates organizational skills in the management of participant appointments/tests/procedures and ensures a smooth and thorough process
• Demonstrates strong customer service skills and appropriate judgement related to phone and in-person interactions. Answers phone calls promptly and courteously pertaining to setting up appointments. Relays accurate and complete messages to the appropriate person.
• Coordinates scheduling of participants for specialist and routine appointments across internal and external providers and across multiple sites; follows scheduling procedures and completes paperwork accurately and timely. Communicates with customers, transportation and other departments.
• Ensures all medical records are retrieved from outside providers and forwarded to the medical records department for scanning.

Skills

Clerical background

General computer skills

Knowledge in medical terminology

Education

High School Diploma or GED in Healthcare

Job description

JOB DESCRIPTION

Performs clerical duties, including interpreting scheduling requests, scheduling appointments and/or tests and maintaining medical records for participants, both internally and externally with many different providers and areas of specialty. Coordinates scheduling of participants within multiple departments internally including nursing, transportation and therapy at three different sites. Has the interpersonal skill to communicate with respect and compassion to customers. Communicates information through various telecommunication devices including Epic, Misys and Outlook. Assists in coordinating participants flow concerning appointments and or tests.

Job Overview

Performs clerical duties, including interpreting scheduling requests, scheduling appointments and/or tests and maintaining medical records for participants, both internally and externally with many different providers and areas of specialty. Coordinates scheduling of participants within multiple departments internally including nursing, transportation and therapy at three different sites. Has the interpersonal skill to communicate with respect and compassion to customers. Communicates information through various telecommunication devices including Epic, Misys and Outlook. Assists in coordinating participants flow concerning appointments and or tests.

Job Requirements

High School Diploma or GED in Healthcare (Required)

Up To 1 Year Experience Clerical Healthcare (Required)

• Clerical background
• General computer skills
• Knowledge in medical terminology

Job Responsibilities

• Demonstrates organizational skills in the management of participant appointments/tests/procedures and ensures a smooth and thorough process
• Demonstrates strong customer service skills and appropriate judgement related to phone and in-person interactions. Answers phone calls promptly and courtesously pertaining to setting up appointments. Relays accurate and complete messages to the appropiate person.
• Effectively performs all responsibilities related to scheduling participants for specialist and routine appointments both internally and externally with many differnt providers and areas of speciality. Coordinates scheduling of participants within multiple departments internally including nursing, transportation and therapy at three different sites. Follows all scheduling procedures appropriately and completes scheduling paperwork accurately and timely. Communicates appropriately with customers, transportation and other departments.
• Ensures all medical records are retrieved from outside providers and forwards information to the medical records department for scanning purposes.

Working Conditions

• Bending -
• Climbing - Occasionally
• Concentrating - Frequently
• Continuous Learning - Occasionally
• Hearing: Conversation - Consistently
• Hearing: Other Sounds - Consistently
• Interpersonal Communication - Consistently
• Kneeling - Occasionally
• Lifting <10 Lbs. - Occasionally
• Lifting 50+ Lbs. - Rarely
• Lifting <50 Lbs. - Occasionally
• Pulling - Occasionally
• Pushing - Occasionally
• Reaching - Frequently
• Reading - Consistently
• Sitting - Consistently
• Standing - Consistently
• Stooping - Occasionally
• Talking - Consistently
• Thinking/Reasoning - Consistently
• Use of Hands - Consistently
• Color Vision - Consistently
• Visual Acuity: Far - Consistently
• Visual Acuity: Near - Consistently
• Walking - Consistently

TriHealth SERVE Standards and ALWAYS Behaviors

At TriHealth, We Believe There Is No Responsibility More Important Than To SERVE Our Patients, Our Communities, And Our Fellow Team Members. To Achieve Our Vision And Mission, ALL TriHealth Team Members Are Expected To Demonstrate And Live The Following

Serve: ALWAYS...

• Welcome everyone by making eye contact, greeting with a smile, and saying "hello"
• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist
• Refrain from using cell phones for personal reasons in public spaces or patient care areas

Excel: ALWAYS...

• Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met
• Offer patients and guests priority when waiting (lines, elevators)
• Work on improving quality, safety, and service

Respect: ALWAYS...

• Respect cultural and spiritual differences and honor individual preferences.
• Respect everyone's opinion and contribution, regardless of title/role.
• Speak positively about my team members and other departments in front of patients and guests.

Value: ALWAYS...

• Value the time of others by striving to be on time, prepared and actively participating.
• Pick up trash, ensuring the physical environment is clean and safe.
• Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.

Engage: ALWAYS...

• Acknowledge wins and frequently thank team members and others for contributions.
• Show courtesy and compassion with customers, team members and the community