Scheduling Coordinator (Dermatology) | Wilmington, NC

Anne Arundel Dermatology; Wilmington (NC); On-site; USD 25,000 - 30,000; Full time

Job summary

Anne Arundel Dermatology is seeking a Scheduling Coordinator to accurately schedule medical and cosmetic appointments, manage a multi-line phone system, and communicate with patients in a fast-paced environment.

The role involves collecting patient information, coordinating with providers, and assisting with referrals while maintaining HIPAA compliance. The position emphasizes patient experience, teamwork, and detail-oriented scheduling support.

Qualifications

• High School Diploma or GED required.
• Customer Service or Sales experience.
• Medical Office experience preferred, but not required.
• Experience with electronic practice management system preferred.

Responsibilities

• Accurately schedule medical and cosmetic appointments.
• Manage a multi-line phone system and schedule patients in a fast-paced environment.
• View and manage provider scheduling and communications.
• Collect and manage patient information with respect and detail, in accordance with industry regulations (HIPAA, etc.).
• Consult with patients to schedule and re-schedule appointments.
• Actively listen to patients, using empathy and concern.
• Escalate patient situations that require unique attention.
• Call patients to reschedule appointments due to provider schedule changes.
• Assist with scheduling Inbound Referrals.
• Assist with updating referring provider about patient upcoming appointment and/or appointment status.
• Other duties assigned as deemed necessary by management.

Skills

Pleasant speaking voice

Clear speaking voice

Positive attitude

Attention to detail

Follows directions

Self-starter

Organizational skills

Time management

Problem solving

Spanish bilingual

Education

High School Diploma or GED

Customer Service or Sales experience

Medical Office experience preferred

Experience with electronic practice management system preferred

Job description

Overview

At Anne Arundel Dermatology we give exceptional care - to our patients and to eachother.

Patient First | Caring | Accountability | Trust | One Team | Growth

Founded 50+ years ago with a mission to provide the highest quality and full spectrum of medical, surgical, and esthetic skin care services to each and every one of its patients, Anne Arundel Dermatology has assembled the finest group of dermatologists in the Mid-Atlantic and Southern states. With 250+ clinicians and 110+ locations in 7 states, we’re thriving, growing, and looking to add talented individuals to our team!

This role is the perfect doorway into healthcare as we build specific career paths for each candidate. Our Scheduler role introduces you to the systems we use for patient and practice management, as well as the methods we leverage to successfully manage significant patient communication and scheduling. Career development opportunities are earned by facilitating great patient experiences, expanding your skills, and managing details efficiently and accurately.

Responsibilities

Job Summary: As a scheduling coordinator, you will accurately schedule medical and cosmetic appointments, manage a multi-line phone system, and communicate with patients in a fast-paced environment.

Duties/Responsibilities include but are not limited to:

• Accurately schedule medical and cosmetic appointments
• Manage a multi-line phone system and schedule patients in a fast-paced environment
• View and manage provider scheduling and communications
• Collect and manage patient information with respect and detail, in accordance with industry regulations (HIPAA, etc.)
• Consult with patients to schedule and re-schedule appointments
• Actively listen to patients, using empathy and concern
• Escalate patient situations that require unique attention
• Call patients to reschedule appointments due to provider schedule changes
• Assist with scheduling Inbound Referrals
• Assist with updating referring provider about patient upcoming appointment and/or appointment status
• Other duties assigned as deemed necessary by management.

Required Skills/Abilities:

• Pleasant and clear speaking voice
• Positive attitude that shines through to our patients on the phone
• Attention to detail, specifically professional writing skills
• Follows directions and respects policies and procedures
• Self-starter, ability to work independently
• Strong organizational and time management skills with ability to multi-task
• Problem solving skills
• Bi-lingual- Spanish speaking skills is a plus

Qualifications

Education and Experience:

• High School Diploma or GED required.
• Customer Service or Sales experience
• Medical Office experience preferred, but not required.
• Experience with electronic practice management system preferred