Scheduling Coordinator

Oneida ESC Group; Wisconsin; On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

13 Paid Holidays

15 Days of Paid Time Off (Starting)

401(k) Retirement Plan with Company Mיִ

Medical, Dental and Eye Insurance

Employee Referral Program

Tuition Reimbursement

Employee Assistance Program (EAP)

Wellness Program

Job summary

Oneida ESC Group is seeking a Scheduling Coordinator to work on-site at Volk Field ANGB in Wisconsin. The role supports diverse activities and requires the ability to obtain a Secret security clearance.

Key duties include serving as the primary contact for visiting unit requests, developing the three-year training calendar, and managing TEAMS/SharePoint sites. You will lead a multifunctional scheduling team and coordinate with various units and departments.

Qualifications

• Experience in administrative roles managing complex schedules and coordinating events.
• Proficiency with Microsoft TEAMS and SharePoint and related planning software.
• Ability to collaborate with multiple stakeholders and departments.

Responsibilities

• Serve as the primary point of contact for visiting unit training/event requests.
• Develop and maintain Volk Field visiting unit scheduling program and calendar.
• Update scheduling sites and planning software with high proficiency in TEAMS/SharePoint.
• Lead scheduling team, facilitate weekly meetings and coordinate with visiting units.
• Manage scheduling SOPs, POC listings, training timelines, and guidebooks.

Skills

Administrative scheduling

MS Teams/SharePoint

Stakeholder collaboration

Event coordination

Education

Associate degree or equivalent

Tools

TEAMS

SharePoint

Job description

Description

The Oneida ESC Group, part of the Oneida Nation of Wisconsin, is hiring a full-time Scheduling Coordinator to work on-site, supporting various activities and logistics at Volk Field ANGB. The candidate must hold or be able to obtain a Secret security clearance from the Defense Industry Security Clearance Office.

Key Responsibilities:

• Serve as the primary Point of Contact (POC) for visiting unit training/event requests
• Develop, implement, and maintain Volk Field’s visiting unit scheduling program and three-year strategic apportionment training calendar
• Update and manage the Microsoft TEAMS/SharePoint site and all planning/scheduling software, requiring high proficiency in these systems
• Lead the multifunctional scheduling team, including facilitating weekly meetings and coordinating with visiting units
• Manage and update scheduling SOPs, POC listings, training requests timelines, and the Volk Field visiting unit guidebook
• Evaluate scheduling conflicts, proposing alternative solutions and overseeing rescheduling efforts
• Administer all training-related agreements and documents, including MOUs and MOAs
• Act as a liaison between visiting units, Volk Field Finance and Contracting, and local Emergency Management
• Consolidate reports, lessons learned, and strategies for process improvement, and ensure their implementation in future event

Requirements

Required Qualifications:

• Experience in administrative roles, managing complex schedules, and coordinating events
• Proficiency in Microsoft TEAMS/SharePoint and other planning/scheduling software
• Demonstrated ability to work collaboratively with various stakeholders
• Ability to obtain a Secret security clearance

Education:

• Associates or relevant experiencing in high level administrative role

Benefits:

• 13 Paid Holidays
• 15 Days of Paid Time Off (Starting)
• 401(k) Retirement Plan with Company Match
• Medical, Dental and Eye Insurance
• Employee Referral Program
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Wellness Program
• Multiple Voluntary Medical Benefits

About Us:

The Oneida ESC Group is a family of companies owned by the Oneida Nation of Wisconsin that delivers customer-focused engineering, science, and construction services worldwide.

Our family of companies includes:

• Oneida ESC Group (OESC)
• Oneida Professional Services (OPS)
• Oneida Total Integrated Enterprises (OTIE)
• Mission Support Services (MS2)
• Sustainment & Restoration Services (SRS)
• Oneida Engineering Solutions (OES)
• General Mechanical Corporation (GMC)
• LG2 Environmental Solutions (LG2)
• Oneida Environmental (OE)

We integrate our staff for dedicated, cooperative, and business-like delivery of services to enhance our customers’ missions.

Equal Employment Opportunity:

Oneida ESC Group is an equal opportunity employer committed to inclusion and diversity in the workplace. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws, national origin, disability, veteran status, or other legally protected characteristics.

Oneida ESC Group participates in the E-Verify program. Learn more about the E-Verify program. https://www.e-verify.gov/

Oneida ESC Group is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Oneida ESC Group makes hiring decisions based solely on qualifications, merit, and business needs at the time.