Scheduling Coordinator

Opportunity Enterprises, Inc.; Valparaiso (IN); In loco; USD 23.000 - 32.000; Tempo pieno

Vantaggi offerti da questo lavoro

Accrued Time Off

Partial Holiday Pay

Partial Birthday off

Employee discounts

Employee referral program

Pay On Demand Option

FSA accounts

Paid Mileage

Employee recognition events

Employee Assistance Program

Paid Extensive training

Flexible Hours

CPR/First Aid training

401K with company matching

Paid holidays

PTO

HSA Accounts

Medical, dental, and vision insurance

Casual Fridays

Supplemental Insurance

Descrizione del lavoro

Opportunity Enterprises, Inc. is seeking a Scheduling Coordinator to maintain weekly staff schedules, maximize client hours and profitability, and ensure timely adjustments.

This role requires effective communication with staff and on-call availability, including every other weekend and potential coverage outside regular hours. The position supports Direct Support Professionals, manages training scheduling, and handles transportation/shift changes to keep operations smooth and compliant.

Competenze

• High school diploma or GED required.
• 2 years’ experience in related field preferred.
• Experience with intellectually/developmentally disabled population preferred.

Mansioni

• Maintain accurate schedules and use scheduling software.
• Assign staff to shifts based on availability and client needs.
• Notify staff of schedule changes and handle on-call coverage.
• Forecast census and analyze monthly staffing data.
• Be available for emergencies and coordinate training when needed.
• Perform clerical duties and maintain staff availability records.
• Schedule medication passes and shadow shifts for new hires.
• Maintain staff relationships to support retention and compliance.
• Other duties as assigned.

Conoscenze

Strong organizational skills

Interpersonal skills

Written and verbal communication

Problem solving

Management and supervisory skills

Flexible schedule

Microsoft Office Suite proficiency

Formazione

High school diploma or GED

Strumenti

Microsoft Office Suite

Descrizione del lavoro

JOB SUMMARY

The Scheduling Coordinator is responsible for maintaining a weekly department schedule that assigns staff to client shifts that will maximize the clients budgeted hours, staff retention and profitability. The coordinator complete schedules in a timely manner, making adjustments as needed in real time, and communicating with staff effectively. We are looking for 1 FT and 1 PT person to fill this position. The hours will be Monday-Friday with on call every other weekend and the possibility to cover a shift if needed.

Duties/Responsibilities

• Maintain accurate schedules.
• Utilize electronic scheduling software.
• Assign staff to available shifts based upon staff’s availability/client need.
• Alter schedules to reassign staff to mandated shifts as needed and notify staff of the changes.
• Serve as point of contact for staff to schedule, change, and/or cancel shifts.
• Serve as point of contact for staff for call-offs during scheduled work hours.
• Forecast census for staffing.
• Compile and analyze monthly data related to client hours, staff hours, overtime, and contract utilization.
• Evaluate scheduling alternatives to support Service Authorization changes and maximize profitability.
• Be available as scheduled, or as needed, to receive emergency communication during non-traditional work times. Required to carry on-call phone two weekends a month.
• Complete clerical duties, which include but not limited to; Assist with maintaining the staff availability binder and making necessary monthly changes to the transportation schedule as it relates to shift changes.
• Schedule necessary training for the Direct Support Professionals.
• Serve as Direct Support Professional as needed during traditional and non-traditional work times while on call, when call offs cannot be covered.
• Schedule Medication Passes when working staff cannot do so.
• Schedule new hires’ shadow shifts.
• Maintain positive relationships with staff to ensure staff retention.
• Remain compliant with all required training and documentation.
• Other duties as assigned.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 30 pounds at times.

Required Skills/Abilities

• Strong organizational skills with excellent attention to detail
• Excellent interpersonal skills
• Excellent written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Excellent management and supervisory skills
• Ability to work a flexible schedule as needed
• Proficient in Microsoft Office Suite or similar software.

Education And Experience

• High school diploma or GED
• 2 years’ experience in related field
• Experience with the intellectually/developmentally disabled population preferred

Benefits To All Employees

• Accrued Time Off
• Partial Holiday Pay
• Partial Paid Birthday off!
• Employee discounts (Verizon phone plans & YMCA membership)
• Employee referral program
• Pay On Demand Option (Paylocity Wallet)
• FSA accounts
• Paid Mileage
• Employee recognition events
• Employee Assistance Program
• Paid Extensive training
• Flexible Hours
• CPR/First Aid training

Additional Benefits To Full-Time Employees

• 401K w/ 5% company matching
• 8 paid holidays
• Paid day off on Birthday!
• PTO
• Pay On Demand Option (Paylocity Wallet)
• HSA Accounts
• Medical, dental, and vision insurance
• Casual Fridays
• Supplemental Insurance (short term disability, cancer plans, life insurance and more)

About Opportunity Enterprises

Founded in 1967, we are a nonprofit organization that strives to help individuals with developmental disabilities reach their greatest potential and live full, enriching lives. Our vision is to create a fully integrated community where life for persons with developmental disabilities is valuable, purposeful, and fulfilling. We believe it is possible to make a positive difference in the lives of the individuals we serve by accepting people as they are and supporting them in achieving their fullest growth and development. We know that well-trained and motivated staff is at the core of helping us achieve our vision. Our employees work hard to ensure that our clients are heard and given the resources they need to be self-sufficient. To show our appreciation, we strive to provide a positive work environment that encourages innovation and change to help our employees continuously learn and grow. Make a difference today!

Salary Description

$20.00/hour