Scheduling Coordinator

Mission Healthcare; Salem (OR); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

401(k) plan

EAP program

Paid vacation/Holidays

Tuition reimbursement

Medical insurance

Dental insurance

Vision insurance

FSA/HSA

Disability insurance

Life insurance

AD&D insurance

Job summary

Mission Healthcare is seeking an organized scheduler to manage clinician schedules, enter patient data, and coordinate caseloads across multiple teams. This role supports a smooth, efficient office operation and high-quality patient care.

The position prioritizes accurate scheduling, strong communication, and teamwork in a fast-paced healthcare environment.

Qualifications

• High school graduate with at least 1 year of scheduling experience.
• Healthcare experience strongly preferred.
• Proficient in MS Office Suite.
• Proficient in Microsoft Excel.
• Minimum of 1 year in customer service.
• Ability to adapt and multitask.
• Excellent communication and problem solving.

Responsibilities

• Obtains schedules from clinicians weekly.
• Maintains a master schedule.
• Confirms all employee assignments.
• Enters patient frequency and duration data into the database.
• Coordinates employees’ schedules to maintain productivity.
• Coordinates caseloads with clinicians to determine patient visits by nurses/therapists.
• Talks with patients about scheduled visits.
• Tracks lab results and faxes information to clinicians and infusion companies.
• Faxes/emails all patient information to clinicians.
• Converts admits/discharges.
• Provides support with other office duties as needed.

Skills

Scheduling experience

Healthcare experience

MS Office

Excel proficiency

Customer service

Communication skills

Multitasking

Education

High school diploma

Tools

MS Word

MS Excel

Job description

Mission Healthcare,located in seven states, is the largest home health and hospice company in the western United States. We have a critical mission—to take care of our people. We provide a comprehensive array of services that meet the needs of patients and families across the healthcare continuum. We believe our people, partners, patients and their families deserve care delivered with Compassion,Accountability,Respect,Excellence and Service(CARES), Mission Healthcare’s core values. By joining our team, you will have the opportunity to impact patient’s lives daily and grow your career in a culture of collaboration, compassion, and commitment. We are excited to continue to grow our mission family!

Mission Healthcare offers competitive benefit packages designed to support the well‑being of our team.

Benefits Available to All Benefit-Eligible Employees

• 401(k) retirement savings plan
• Employee Assistance Program (EAP)
• Paid vacation, sick leave, and holidays
• Tuition Reimbursement

Additional Benefits for Employees Regularly Scheduled 30+ Hours per Week

• Medical, dental, and vision insurance
• Flexible Spending & Health Savings Accounts
• Disability, life, and AD&D insurance

Pay range (depending on experience): Starting at $25/hour

Schedule/Shift

Monday-Friday 8AM-5PM

Responsibilities

• Obtains schedules (electronically) from clinicians on a weekly basis.
• Maintains a master schedule.
• Confirms all employee assignments.
• Enters patient frequency and duration data into the database.
• Coordinates employee’s schedules to maintain proper productivity.
• Coordinates caseloads with clinicians to determine which patients can be seen by nurses and physical therapists.
• Speaks with patients regarding when employees are scheduled for visits.
• Tracks all lab results and faxes information to clinicians as well as MD and infusion companies.
• Contacts staff regarding new patients on their schedules.
• Faxes/emails all patient information to the clinician.
• Converts all admits/discharges.
• Provides support with other office duties as needed.

Qualifications

• High school graduate with a minimum of 1 year of scheduling experience.
• Healthcare experience strongly preferred.
• Proficient in MS Office Suite.
• Proficient in Microsoft Excel
• Minimum of 1 year Customer Service
• Ability to adapt and Multitask
• Excellent communication and problem solving

At Mission Healthcare, we believe in fostering an inclusive workplace where diversity is valued and every employee feels respected, accepted, and empowered. We are committed to building a diverse team and creating an environment that promotes equity and belonging.

Equal Opportunity & Veteran‑Friendly Employer

We are proud to be an equal‑opportunity employer committed to building inclusive, compassionate healthcare teams. We do not discriminate based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other legally protected characteristic. All employment decisions are based on qualifications, merit, and business need.

Veterans and military spouses are encouraged to apply. As a veteran‑friendly employer and proud participant in the We Honor Veterans Association, we recognize and value the leadership, teamwork, adaptability, and service‑driven experience military‑connected individuals bring to patient‑centered care and healthcare environments.

Accessibility Commitment

We strive to make our hiring process accessible to all. If you require accommodations at any stage of the employment process due to a disability, please do not hesitate to let us know how we can best meet your needs.

Inclusion Efforts

We continually work to enhance our practices by actively combating discrimination and advancing fairness and inclusivity. We encourage applicants from historically underrepresented groups to apply and join us in our mission to diversify our team and foster an environment where diverse perspectives are embraced, and every employee is given the opportunity to thrive.

Mission Healthcare values your voice. We believe in maintaining a dialogue about diversity and inclusion within our teams and welcome your perspectives and innovative ideas. Together, we aim to build a workplace that reflects the communities we serve and a culture where everyone belongs.