Scheduling Coordinator

The Haskell Company; Jacksonville (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

The Haskell Company is seeking a Project Coordinator I to support project teams by managing essential administrative and financial functions and maintaining accurate project data. You will assist with documentation, reporting, and system navigation to ensure compliance with contract requirements.

The role requires strong organizational and communication skills, proficiency in Microsoft Office and Excel, and the ability to manage multiple priorities while maintaining accuracy.

Qualifications

• Associate degree required; or high school diploma/equivalent with two years of relevant experience.
• Strong organizational and time-management skills; ability to communicate effectively with project teams and stakeholders.
• Proficiency in Microsoft Office applications, with strong Microsoft Excel skills required.

Responsibilities

• Maintain accurate project data, forms, and records in designated systems to support consistency and compliance, including project directory maintenance using PIPS.
• Upload, distribute, collect, organize, and maintain project documentation within project management systems.
• Assist project teams in navigating company systems, generating data, and preparing reports.
• Support the processing of project commitments; ensure commitments are fully executed, appropriately distributed, and accurately updated across all required systems.
• Ensure external partners provide required documentation in accordance with contract requirements.
• Review documents for accuracy, clarity, completeness, presentation, and adherence to team and client standards to support timely payment.
• Assist the project team and accounting function by collecting and organizing Accounts Payable and Accounts Receivable documentation.
• Support the administration of project-related programs by understanding applicable administrative requirements.
• Submit and maintain data related to project costs and accounting activities.
• Assist with collecting, managing, and developing project closeout documentation.
• Travel as required.

Skills

Organizational skills

Time management

Communication skills

Education

Associate degree or high school with 2 years experience

Tools

Microsoft Excel

Microsoft Office

Job description

Job Description

At Haskell, you’re not just joining a company-you’re joining a nationally recognized Top Workplace where diverse perspectives and inclusive thinking drive stronger outcomes. Whether you’re starting out, growing your expertise, or leading the way, you’ll find a culture grounded in trust, driven by excellence, and built to support your goals. Here, you’ll have the opportunity, flexibility, and sense of belonging to grow your career your way - while making a real impact.

Scope of Position

The Project Coordinator supports the project team by managing essential administrative, documentation, and project financial functions required for successful project execution. This role maintains accurate project data and records, assists with commitments and accounting documentation, and helps ensure project documentation complies with company, client, and contract requirements. The Project Coordinator works under the supervision of the Project Team and participates in training on company management tools, standards, policies, and procedures.

Job Responsibilities

• Maintain accurate project data, forms, and records in designated systems to support consistency and compliance, including project directory maintenance using PIPS.
• Upload, distribute, collect, organize, and maintain project documentation within project management systems.
• Assist project teams in navigating company systems, generating data, and preparing reports.
• Support the processing of project commitments; ensure commitments are fully executed, appropriately distributed, and accurately updated across all required systems.
• Ensure external partners provide required documentation in accordance with contract requirements.
• Review documents for accuracy, clarity, completeness, presentation, and adherence to team and client standards to support timely payment.
• Assist the project team and accounting function by collecting and organizing Accounts Payable and Accounts Receivable documentation.
• Support the administration of project-related programs by understanding applicable administrative requirements.
• Submit and maintain data related to project costs and accounting activities.
• Assist with collecting, managing, and developing project closeout documentation.
• Travel as required.
• Perform other duties as assigned.

Education & Years of Experience

• Project Coordinator I: Associate degree required; or high school diploma/equivalent with two years of relevant experience.

Qualifications

• Strong organizational and time-management skills.
• Ability to communicate effectively with project teams, external partners, and internal stakeholders.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Proficiency in Microsoft Office applications, with strong Microsoft Excel skills required.
• Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust.
• Ability to learn and navigate company project management and financial systems.
• Collaborative, service-oriented approach with strong follow-through.

Foundational Competencies

• Strategy - Planning for the Future: Developing talent, organizational alignment, strategic networking, and strategic thinking.
• Delivery - Achieving Results: Analytical thinking, problem solving and decision making, results driven, flexible thinking, managing resources, teamwork, and team leadership.
• Interpersonal - Building Relationships: Customer focus, influencing, negotiating, organizational knowledge, communication and presence, and diversity and inclusion.

Values

• Team: Collaborate and demonstrate respect for team members, partners, and everyone with whom we do business; ensure open communication.
• Excellence: Strive for quality and safety; execute best-in-class work; be creative and innovative; and remain dedicated to continuous improvement.
• Service: Be passionate about customer service to internal and external clients, as well as the community; create superior value.
• Trust: Demonstrate high standards of ethics and personal accountability, transparency, credibility, and fairness.

Environmental Factors and Physical Requirements

While performing the duties of this job, team members may be required to visit alternate locations and therefore must have ordinary ambulatory skills sufficient to do so. This position requires the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination; arm, hand, and finger dexterity, including the ability to grasp; and visual acuity to use a keyboard, operate equipment, and read application/form information. The team member is frequently required to sit, reach with hands and arms, talk, and hear.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

Haskell is a Drug-Free Workplace and an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender, gender identity or gender expression, sexual orientation, marital status, military service and veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.