Scheduling Coordinator

ELIM PARK BAPTIST HOME INC; Ives Corner (CT); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Long-term disability

401K with match

Paid time off

Job summary

Elim Park Baptist Home Inc. in Connecticut is seeking a Scheduling Coordinator for the Nursing Department.

This role manages the scheduling of the 90-bed SNF and Residential Care Home, coordinating nurses, CNAs, and medical technicians, and handling time off, call outs, and overtime to ensure safe, compliant staffing. You will input weekly payroll data, arrange consults and transport as directed, and maintain accurate records.

Qualifications

• High School graduate, or GED.
• Experience in staffing schedules.
• Experience in scheduling staff on multiple shifts.

Responsibilities

• Schedule nursing personnel on all shifts to meet facility needs.
• Enter schedule changes into the master schedule.
• Approve time off and extra shift requests with DNS approval.
• Communicate staffing needs with Nurse Managers and Supervisors.
• Ensure schedules are posted timely and staff submit requests.
• Maintain nursing demographics and records.
• Arrange consults and transportation for residents as directed by Nurse Manager.
• Monitor overtime and payroll inputs for nursing staff.
• Perform related clerical duties within the department.

Skills

Customer service

Scheduling

Education

High School diploma or GED

Job description

NURSING DEPARTMENTJOB TITLE: Scheduling CoordinatorREPORTS TO: Director of NursingSALARY CLASSIFICATION: Non ExemptExperience a Workplace Where Culture, Wellness, and Purpose Come TogetherStep into a uniquely inspiring environment where meaningful work meets a mission-driven culture. As a nonprofit, faith-based organization, we are dedicated to redefining senior living—celebrating life, dignity, and connection in everything we do.Here, you’ll have the opportunity to build genuine relationships and witness the impact of your care each day.Be part of a mission that mattersForm meaningful connectionsThrive in a supportive, values-driven workplaceChoose a career with purpose and lasting impactDiscover the difference. See it for yourself at Elimpark.orgGeneral Description: This position is responsible for scheduling of the entire Health Care Center which includes the 90-bed Skilled Nursing Facility (SNF) and the Residential Care Home (RCH). The staffing will include all Nurses, CNAs, and Medical Technicians. Manages call outs, time off requests, schedule changes, and overtime usage. Resolves scheduling conflict issues to reach a positive outcome.Responsible for weekly Payroll input for Healthcare nursing department.Responsible for scheduling consult appointments, transportation, and staff when needed for Healthcare residents as directed by DNS.Essential Job Functions:1. Assumes responsibility for the scheduling of nursing personnel on all shifts through the development, preparation and maintenance of staffing schedules that meet the needs of the facility and state requirements.2. Enters schedule changes to master schedule.3. Approves time off and extra shift requests with approval of DNS or designee.4. Effectively communicates with Nurse Managers and Supervisors to determine staffing needs. Assigns personnel and makes adjustments to staffing patterns to provide safe and equitable coverage.5. Ensures all schedules are posted per time line by holding all staff accountable for the submission of time requests, changes, and draft schedules in a timely manner.6. Records all information in a clear and organized method and keeps all nursing demographics updated and current.7 Arranges consults appointments in a timely manner, arranges transportation, and schedules an aide when needed to accompany resident as indicated by Nurse Manager.Communicates all scheduled appointments to appropriate unit in a timely manner.8. Maintains established departmental policies, procedures and objectives. Demonstrates flexibility in work hours to meet departmental needs.9. Participates in the orientation of all nursing personnel to the scheduling practices and guidelines.10. Enhances professional growth and development through participation in educational programs, current literature and workshops.11. Monitors staff overtime and minimizes usage.12. Prepares weekly payroll input for Healthcare nursing employees.13. Performs any other job related duties and responsibilities that may become necessary as directed by Supervisor.Key Characteristics:Demonstrates neatness, accuracy and dependability.Contributes, develops and carries out new ideas.Demonstrates an ability to work with others.Ability to work independently.Ability to work in cost and time efficient manner.Teaches skills and knowledge to new staff.Wears appropriate clothing/uniform. Appearance is neat and well kept.Relates well with residents; is friendly and pleasant.Demonstrates good safety habits—uses equipment appropriately.Attendance/punctuality—comes to work when scheduled and on time.Attends required in-services.Work Area and Working Conditions:Well lighted, well-ventilated.Subject to frequent interruptionsModerate noise level.Qualifications:High School graduate, or GEDExperience in customer service related field.3. Experience in staffing schedules.Physical Requirement (with or without reasonable accommodation):While performing the duties of this job, the employee is regularly required to stand, walk, use hands to finger, handle or feel, reach with hands and arms,talk, hear and listen, taste and smell.While performing the duties of this job, the employee is required to sit, climb or balance, stoop, kneel, crouch or crawl.Must regularly lift and/or move up to 10 lbs and occasionally lift and/or move up to 50lbs.Specific vision abilities required including close vision, distance vision, color vision, depth perception, and ability to adjust focus.Equipment to be used:Computer, fax, copier, scanner, calculator, postage machineKey Accountabilities:1. Assumes responsibility for scheduling all Healthcare nursing personnel, providing for adequate, safe staffing levels and timely postings.2. Tracks nursing demographics, updating records as needed.3. Complies with facility policy as it relates to call outs, vacation, time off requests, over time, and pay differences such as shift and quarterly bonuses, shift differentials.4. Documents accurately all payroll information for processing Healthcare nursing employees paychecks.5. Assists in clerical duties within the dept such as filings, mailings, copying etc.6. Arranges consults appointments in a timely manner, arranges transportation, and schedules an aide when needed to accompany resident as indicated by Nurse Manager.Communicates all scheduled appointments to appropriate unit in a timely manner.I HAVE READ THE ABOVE JOB DESCRIPTION AND FULLY UNDERSTAND THE REQUIREMENTS SET FORTH THEREIN. I HEREBY ACKNOWLEDGE THE REQUIREMENTS SET FORTH AND WILL PERFORM ALL DUTIES ANDRESPONSIBILITIES TO THE BEST OF MY ABILITY.Work Area and Working Conditions:Well lighted, well-ventilated office.Subject to frequent interruptionsModerate noise level.Qualifications:High School graduate, or GEDExperience in customer service-related field.3. Experience in staffing schedules.Physical Requirement (with or without reasonable accommodation):While performing the duties of this job, the employee is regularly required to stand, walk, use hands to finger, handle or feel, reach with hands and arms, talk, hear and listen, taste and smell.While performing the duties of this job, the employee is required to sit, climb or balance, stoop, kneel, crouch or crawl.Must regularly lift and/or move up to 10 lbs and occasionally lift and/or move up to 50lbs.Specific vision abilities required include close vision, distance vision, color vision, depth perception, and ability to adjust focus.All full-time positions include a comprehensive benefits package, including medical insurance, company-paid life insurance, and long-term disability coverage. Employees who are hired to work more than 14 hours per week are eligible to accrue paid time off (PTO). Additional employee discounts and benefits such as 401K with match are offered.Elim Park is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status