Scheduling Assistant- Level II

360 Behavioral Health; Stockton (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading behavioral health organization is seeking a Scheduling Assistant to optimize service delivery for clients. You will manage schedules, support staffing needs, and ensure compliance with scheduling laws. Join a committed team dedicated to high-quality care for individuals impacted by developmental delays. Comprehensive benefits and competitive pay are offered, along with opportunities for career advancement in a dynamic workplace.

Benefits

PTO/Sick Time

7 Paid Holidays

Student loan repayment assistance

Flexible scheduling

Health, Vision, and Dental plans

401(K) retirement savings program

Mileage and phone reimbursement

Career development opportunities

Qualifications

• Minimum 2 years administrative experience and 6 months scheduling experience required.
• Ability to work in a fast-paced environment and urgency in tasks.
• Experience in tracking staff and client scheduling compliance.

Responsibilities

• Maintain service utilization above 90% for assigned office.
• Manage client schedules and staffing logs.
• Support recruiting and training for new hires.

Skills

Customer service

Multi-tasking

Intrapersonal skills

Phone etiquette

Geographic understanding

Education

High School Diploma or GED

Tools

Microsoft Office

Multi-line phone system

Job description

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Who are we?

At 360 Behavioral Health, we take pride in our long-standing commitment to providing exceptional care for individuals impacted by autism and other developmental delays. With over three decades of expertise, we are one of the original and most established Applied Behavior Analysis (ABA)-based behavioral health services authorities.Today, 360 Behavioral Health is one of the top ABA, enhanced personal assistance and respite providers in the United States. The commitment, dedication, and approach to care that guided our founders when they opened their doors continues to guide all we do today. Our devotion to their philosophy landed us on the list for “The 5 Best ABA Therapy Providers for 2023”, and to us being labeled as a certified “Best Place To Work”!

Who are we?

At 360 Behavioral Health, we take pride in our long-standing commitment to providing exceptional care for individuals impacted by autism and other developmental delays. With over three decades of expertise, we are one of the original and most established Applied Behavior Analysis (ABA)-based behavioral health services authorities.Today, 360 Behavioral Health is one of the top ABA, enhanced personal assistance and respite providers in the United States. The commitment, dedication, and approach to care that guided our founders when they opened their doors continues to guide all we do today. Our devotion to their philosophy landed us on the list for “The 5 Best ABA Therapy Providers for 2023”, and to us being labeled as a certified “Best Place To Work”!

What would this role do?

The Scheduling Assistant is responsible for supporting the mission and vision of the organization by maximizing the delivery of services for all assigned clients. This position will work closely with the assigned local office administrative and clinical team and report to the Director of Clinical Services (DOCS) to maintain the permanent scheduled service hours.

What we offer (We like to get right to it!)

• Competitive compensation (we value transparency) {$18.00-$23.00/hr}
• Available Monday-Friday 9:00am-6:00pm
• PTO/ Sick Time
• 7 Paid Holidays
• Student loan repayment assistancefor eligible roles
• Bonus program(s)for eligible roles
• Career development and advancement opportunities
• Flexible scheduling
• Great and fun company culture
• Expansive Health, Vision, and Dental plans for our full-time partners
• 401(K) retirement savings program
• Mileage and phone reimbursement
• And so much more!
  
  
  

Role Responsibilities (Here's What It Takes)

• Maintain Service utilization above 90% for assigned office.
• Monitor service hours for each client based on permanent schedules.
• Track and address staff and client cancellations daily.
• Provide make up, re-schedule, or additional time for schedule changes.
• Maintain Permanent Schedules that includes but is not limited to managing the Client monthly calendars, case assignment sheets, and ensure all schedules are compliant with scheduling laws.
• Maintain staffing logs that includes but not limited to tracking unstaffed hours, partial hours, and fully staffed hours.
• Support new hires that include but are not limited to tracking Staff training, providing training schedules, and coordinating Day 1.
• Support recruiting that includes but is not limited to maintaining the staffing log, updating staff and Client availability, and supporting recruiting events.
• Triage staff and client concerns.
• Conduct interviews with candidates.
• Complete all duties and/or tasks assigned by leaders and/or the business.
• Assist with day-to-day operations of the scheduling department.
• Assist with hardware tracking as assigned.
• Support with compliance maintenance (CPI, TB, ABAT, etc.)
• Review Scheduling needs daily.
• Follow scheduling policies and processes, and workflows.
• Assist with administrative team duties as assigned.
• Ensure regulatory compliance with insurance protocols, HIPPA, and other federal, state, and local regulations.
• Participating in team meetings, trainings, and professional development opportunities.
• Providing support for any office needs, if necessary, to run the office more efficiently.
  
  

Must Haves (Yes, we have needs!)

• Minimum of 2 years administrative experience
• Minimum 6 months of scheduling experience
• High School Diploma or GED
  
  
  

Nice to haves (Very demure, very mindful)

• Administrative experience, scheduling experience preferred.
• Ability to work in a high paced, competitive, performance-based environment.
• Ability to multi-task with a high sense of urgency
• Great customer service skills
• Excellent Intrapersonal Skills
• Excellent Phone etiquette
• Ability to utilize a multi-line phone system.
• General Geographic understanding of the assigned catchment areas.
• Knowledge of Microsoft Office applications (e.g., Word, Excel, Outlook.)
  
  
  

360 Behavioral Healthis an equal opportunity employer. If anyone is unable to fully access any portion of the 360 Behavioral Health on-line system, we are committed to providing reasonable accommodation. Please contact us at 855-360-4437 for assistance.

EEO/Minorities/Females/Disabled/Veterans

Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail [e-mail] let us know the nature of your request.For more EEO information about applicant rightsclick here.

AmericansWith Disabilities Act

360 Behavioral Health, does not discriminate on the basis of disability in its services, programs, or activities. Employment: 360 Behavioral Health does not discriminate based on disability in its hiring or employment practices and complies with the ADA title I employment regulations. Effective Communication: 360 Behavioral Health will, upon request, provide auxiliary aids and services leading to effective communication for people with disabilities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. Modifications to Policies and Procedures: 360 Behavioral Health, will make reasonable modifications to policies and procedures to ensure that people with disabilities have an equal opportunity to enjoy programs, services, and activities. For example, people with service animals are welcomed in 360 Behavioral Health offices, even where pets and other animals are prohibited. Requests: To request an auxiliary aid or service for effective communication, or a modification of policies or procedures contact [ADA Coordinator name and contact information] as soon as possible, preferably 30 days before the activity or event. For inquiries, please contact us at [e-mail]

Keywords: ABA, Applied Behavioral Analysis, CNA, Certified nurse assistant, behavioral health, RBT, Registered Behavioral Tech, Mental Health, Entry Level, Aid, Respite Care, Caregiver, Paraprofessional, Assistant, Home Health, DSP, Direct Support Professional, Patient care technician, Care Tech, LPN, Psychology

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Individual and Family Services

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