Scheduling Assistant

PBF Energy; Northern (KY); Hybrid; USD 50,000 - 82,000; Full time

Job summary

PBF Energy is seeking a Scheduling Assistant to join our Commercial Scheduling team at our Parsippany, NJ headquarters. This on-site role provides admin and operational support for scheduling, data management, and reporting in a fast-paced environment.

Ideal candidates will have a business/SC/logistics background, strong communication, and proficiency with Microsoft Office. The position emphasizes accuracy, teamwork, and ownership of designated tasks.

Qualifications

• A degree in Business, Supply Chain, Logistics, or a related field preferred; equivalent experience may be considered.
• Experience in a professional environment with internal and external stakeholders.
• Proficiency with Microsoft Office applications, especially Excel, Outlook, Word, and PowerPoint.

Responsibilities

• Maintain, validate, and update scheduling and supply chain data within the company’s trading and scheduling systems to ensure data accuracy and integrity.
• Generate reports and perform data analysis to support scheduling and operations activities.
• Process vendor invoices accurately and in a timely manner.
• Serve as liaison between vendors and the Accounts Payable department to resolve invoice and payment inquiries.
• Utilize Microsoft Excel, Word, and other business applications to manage, track, and report information.
• Support various commercial scheduling and operational activities as assigned by the Director, Operations.
• Assist with special projects and other administrative duties as needed.

Skills

Excel

Communication

Time management

Organizational skills

Teamwork

Attention to detail

Outlook

Word

PowerPoint

Education

Bachelor's degree in Business, Supply Chain, Logistics, or related field

Tools

ERP systems

Job description

Scheduling Assistant PBF Energy Inc. (NYSE: PBF) is one of the largest independent refiners in North America, operating through its subsidiaries, oil refineries and related facilities. We are seeking a detail-oriented, talented professional Scheduling Assistant to join our team as a pivotal member that would play a key role here at PBF Energy.

This role would be located onsite five (5) days per week at our Company headquarters in Parsippany, NJ.

This role provides administrative and operational support to our Commercial Scheduling team, helping ensure the efficient, accurate, and cost-effective execution of commercial trading and supply chain activities. The ideal candidate possesses strong organizational and communication skills and thrives in a fast paced, team-oriented environment.

ONLY CANDIDATES MEETING THE ABOVE REQUIREMENTS WILL BE CONSIDERED.

This position is on site 5 days a week.

PRINCIPLE RESPONSIBILITIES

• Maintain, validate, and update scheduling and supply chain data within the company’s trading and scheduling systems to ensure data accuracy and integrity.
• Generate reports and perform data analysis to support scheduling and operations activities.
• Process vendor invoices accurately and in a timely manner.
• Serve as liaison between vendors and the Accounts Payable department to resolve invoice and payment inquiries.
• Utilize Microsoft Excel, Word, and other business applications to manage, track, and report information.
• Support various commercial scheduling and operational activities as assigned by the Director, Operations.
• Assist with special projects and other administrative duties as needed.

JOB QUALIFICATIONS

• A degree in Business, Supply Chain, Logistics, or a related field preferred; equivalent experience may be considered.
• Experience working in a professional environment with both internal and external stakeholders.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, Word, and PowerPoint.
• Strong verbal and written communication skills with a professional and courteous demeanor.
• Excellent organizational, time management, and ability to prioritize multiple tasks and meet deadlines.
• Ability to work effectively both independently and within a team environment.
• Demonstrated ownership and accountability for assigned responsibilities.
• Strong analytical, problem-solving, and attention-to-detail skills.
• Experience with scheduling, supply chain, logistics, trading, or ERP systems is a plus.

The salary range for this position is $50,411.61 - $81,974.93. The compensation range listed in this posting is in compliance with applicable state law. Factors such as scope and responsibilities of the position, candidate’s work experience, education/training, job-related skills and internal peer equity will be considered in determining the selected candidate’s compensation. Salaries at the time of hire are typically in the lower to middle portion of the above range in order to provide the opportunity to reflect future performance-based increases.

In addition to salary, PBF offers a comprehensive benefits package which includes bonus eligibility, health care, retirement benefits, and paid time off.

We thank all respondents for their interest in PBF Holding Company LLC (“PBF Energy”), however, only those selected for an interview will be contacted. Please no phone calls or emails to any employee of PBF Energy about this requisition. Placement agencies or recruiters need not respond. All resumes submitted by search firms to any employee of PBF Energy via email, the Internet or in any method without a valid written search agreement will be deemed the sole property of PBF Energy. No fee will be paid in the event the candidate is hired by PBF Energy as a result of the referral or through other means.

PBF Energy is an equal opportunity employer. We are committed to creating a diverse, inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex, gender, gender identity or expression, sexual orientation, reproductive health decision making, national origin, ancestry, genetic information, physical or mental disability, medical condition, marital status, age, veteran and military status, or any other status protected by applicable law. We are committed to providing reasonable accommodations as required by law.

About Us

Welcome to PBF Energy (NYSE: PBF), one of the largest independent petroleum refiners and suppliers of unbranded transportation fuels, heating oil, petrochemical feedstocks, lubricants and other petroleum products in the United States. Our subsidiaries own and operate refineries located in California, Delaware, Louisiana, New Jersey, and Ohio. For more information on our companies, please visit our website at http://www.pbfenergy.com/.