Scheduling and Planning Manager

Sky Mavis; South Bend (IN); On-site; USD 145,000 - 160,000; Full time

Benefits offered by this job

Discretionary Annual Bonus

Medical, dental and vision plans

401k and PTO

Job summary

Clayco is seeking a Scheduling and Planning Manager to lead project scheduling, baselines, and performance reporting. The role requires coordinating data from PMs, superintendents, and stakeholders, with strong focus on cost/loadings and network logic validation.

Responsibilities include developing schedules for proposals and construction, generating critical reports, and ensuring compliance with owner requirements across Midwest regions.

Qualifications

• Bachelor’s degree in Engineering, Construction, or related major.
• 6–10 years of scheduling experience.
• Data Center experience.
• Proven knowledge of Primavera P‑6 scheduling management system.
• Project management experience preferred.
• Strong computer skills: MS Project, Word, Excel, Outlook.

Responsibilities

• Update and maintain project schedules and baselines.
• Collect data from PM, Superintendent, Owners Representatives, and subcontractors for updates.
• Maintain project schedule baselines per policy and owner requirements.
• Generate performance reports (Critical Activities, Baseline Deviation, Earned Value, Cash Flow).
• Load costs and resources using Clayco metrics; update as needed.
• Analyze network logic for validity and dependencies.
• Prepare Monthly Schedule Reporting and draft Monthly Schedule Narrative.
• Develop schedules for proposals and construction projects as a team effort.

Skills

Scheduling

Project management

Data Center experience

MS Office proficiency

BIM knowledge

Travel willingness

Communication skills

Team collaboration

Education

Bachelor's degree in Engineering/Construction or related

Tools

Primavera P‑6

Microsoft Project

Excel

Word

Outlook

Job description

The Role We Want You For

The Scheduling and Planning Manager builds and maintains the project schedule and the different baselines in accordance with Clayco’s policies, owner requirements, and the on‑going analysis of the network logic and validation as it complies with the intent of the project team. Cost and resource loading including the Clayco metrics and general conditions is required on all project schedules so, all report generation and cash flows will be a critical element of the role.

The Specifics of the Role

• Periodic progress updates of in‑progress schedules. Collection of all pertinent data required to update the schedule. The Scheduler is responsible for collection of update data from multiple sources, including the Project Manager, Superintendent, and Owners Representatives and subcontractors. All update data shall be approved by the Project Manager prior to incorporation into the schedule.
• Maintenance of Project Schedule Baselines. Maintains Project Schedule Baselines in accordance with Clayco’s policy regarding Baselines and any additional requirements the Owner’s contracts may include.
• Periodic Performance Report Generation. Generation of project specific Performance Reports as well as Clayco Standard reports, including but not limited to: Critical Activities Report, Baseline Deviation Report, Earned Value Performance Index Report and Project Cash Flow Report.
• Cost and Resource Loading of Schedules. Required at a minimum on all Clayco projects to include the Clayco Metrics Resource Set for project staff and General Conditions. As required by the project, updating cost and resource actuals may be required as part of the periodic progress update process.
• Network Logic Analysis and Validation. On‑going analysis of the network logic and validation that it complies with the intent of the project team and that it complies with the Clayco Standard Guidelines for network logic. The network logic on‑going analysis shall also include removal of extraneous and superfluous dependencies that may cause errors in calculating total float and criticality.
• Assist in preparation of Monthly Schedule Reporting. Preparation of the required reports for the project and shall include assisting with the draft of the Monthly Schedule Narrative.
• Schedule Development. Developing schedules from the ground up for both proposals and construction projects. Development of both types of schedules shall be a team effort.

Requirements

• Bachelor’s Degree in Engineering, Construction, or related major is required.
• 6‑10 years of scheduling experience.
• Data Center experience.
• Recent expertise and a proven knowledge of Primavera P‑6 scheduling management system.
• Project Management experience working for general contractor preferred.
• Strong computer skills, including proficiency in Microsoft Project, Word, Excel, and Outlook and willingness to regularly update skills.
• Knowledge in BIM and how it relates to scheduling and sequencing is preferred.
• Ability to travel and move depending on project locations. Excellent communication skills, both oral and written.
• Excellent listening skills with attention to detail.
• Excellent and efficient quality of work.
• Highly entrepreneurial, hardworking, and self‑motivated, with the ability to work equally well on own as well as in a team environment.
• Ability to walk the job site, climb ladders, and multi‑floor scaffolding.
• Ability to lift objects at least 30 lbs.

Some Things You Should Know

• This position will service our clients in the Midwest region.
• Our clients and projects are nationwide – Travel will be required.
• No other builder can offer the collaborative design‑build approach that Clayco does.
• We work on creative, complex, award‑winning, high‑profile jobs.
• The pace is fast!
• This position is classified as a safety‑sensitive role in accordance with applicable state and federal laws. Candidates selected for this position will be subject to a comprehensive background check, which includes mandatory drug testing.

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. It is not typical for an individual to be hired at or near the top of the range for the role and compensation decisions are dependent on the facts and circumstances of each case. The Clayco Nationwide salary range for this position is approximately $145,000 - $160,000 +/- annually (not adjusted for location).