Scheduling Analyst

The California State University; San Jose (CA); On-site; USD 65,000 - 69,000; Full time

Benefits offered by this job

Comprehensive benefits

Tuition/education benefits

Job summary

San José State University seeks a Scheduling Analyst to support course scheduling, enrollment planning, space management, and related administrative processes within the College of Humanities and the Arts.

The role involves coordinating temporary faculty appointments, data provisioning to college leadership, and ensuring accurate records while safeguarding confidential information in a dynamic higher education environment.

Qualifications

• Bachelor's degree or equivalent training.
• Administrative work experience involving study, analysis, and/or evaluation leading to policy improvement or program development.
• BA/BS related to disciplines in the College or business.
• Four years’ administrative work coordinating complex activities in academic settings.
• Experience with MS Office for composing memos and analyzing spreadsheets.
• Experience with Google Apps for collaborative work assignments.
• Experience with PeopleSoft, Oracle, SAP or similar enterprise systems.
• Experience cultivating cooperative, diverse working relationships within a multicultural environment.

Responsibilities

• Coordinate temporary faculty appointments, reappointments, assigned time, salary verification, onboarding, and related documentation.
• Assist with development, entry, maintenance, and correction of class schedules, including room/faculty assignments, cancellations, and course additions.
• Provide enrollment, student success, faculty appointment, salary, and budget data to department chairs and college leadership.
• Manage department space requests, historical space-use data, lecture and laboratory assignments, and faculty office assignments.
• Interpret and apply university policies while maintaining accurate records and safeguarding confidential information.

Skills

Communication

Administrative basics

Organization

Data analysis

Confidential handling

Analytical skills

MS Office

Google Apps

Education

Bachelor's degree or equivalent

Tools

MS Office

Google Apps

PeopleSoft

Oracle

SAP

Job description

Job Summary

The College of Humanities and the Arts is seeking a Scheduling Analyst to provide scheduling, appointment-processing, data analysis, and administrative support to assigned departments and schools. Reporting to the Director of Resources and Operations, the incumbent will support course scheduling, temporary faculty appointments, enrollment planning, space management, and related administrative processes.

Key Responsibilities

• Coordinate temporary faculty appointments, reappointments, assigned time, salary verification, onboarding, and related documentation
• Assist with the development, entry, maintenance, and correction of class schedules, including room assignments, faculty assignments, cancellations, and course additions
• Provide enrollment, student success, faculty appointment, salary, and budget data to department chairs, associate deans, and college leadership
• Manage department space requests, historical space-use data, lecture and laboratory assignments, and faculty office assignments
• Interpret and apply university policies and procedures while maintaining accurate records, protecting confidential information, and serving as a liaison among departments, faculty, and college administration

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Working knowledge of general practices, program, and/or administrative specialty
• Basic knowledge of and ability to apply fundamental concepts
• Working knowledge of budget policies and procedures
• Thorough knowledge of the principles and techniques of organization, administration and management, organizational structure, functions and activities of higher education
• Thorough knowledge of scheduling and curriculum processes
• Ability to analyze room usage needs and to request appropriate classrooms and labs for course offerings on a semester‑by‑semester basis
• Ability to evaluate and coordinate office assignment for permanent and part‑time faculty based on teaching schedules, advising schedules, and research
• Thorough knowledge of word processing and spreadsheet software
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them
• Ability to analyze data related to enrollment planning to support the operational needs of the department
• Ability to maintain confidentiality and appropriately handle sensitive communications
• Ability to compile, write, and present reports related to program or administrative specialty
• Excellent analytical, oral and written communication skills are essential
• Ability to initiate, compose and appropriately format correspondence and reports
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit
• General awareness of emerging technologies, including artificial intelligence (AI), and a willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices

Required Qualifications

• A bachelor's degree and/or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• BA/BS related to disciplines in the College or business
• Four (4) years’ experience in administrative work analyzing and coordinating complex activities, projects and documents associated with multifaceted programs. Administrative work, preferably in an academic setting
• Experience with software applications such as MS Office for composing memos, letters and other public correspondence and competency in developing and analyzing spreadsheet
• Experience with Google Apps to support collaborative work assignments
• Experience working with tools based on PeopleSoft, Oracle, SAP or similar enterprise database systems
• Experience establishing and maintaining cooperative working relationships within a diverse multicultural environment

Compensation

• Classification: Administrative Analyst/Specialist – Non‑Exempt
• Anticipated Hiring Range: $5,850/month - $6,208/month (Step 11 – Step 14)
• CSU Salary Range: $4,799/month - $6,992/month (Step 1 – Step 20)
• San José State University offers employees a comprehensive benefits package typically worth 30‑35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

All applicants must apply within the specified application period: October 19, 2026 through November 2, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

People and Culture
[e-mail]

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in‑person program or activity (on‑or off‑campus) operated or controlled by the University follow COVID‑19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [e-mail].

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety‑related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available for request by contacting the Office of the Clery Director by phone at 408‑924‑1501 or by email at [e-mail] .
Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire‑Safety‑Report.pdf . The purpose of the report is to disclose statistics for fires that occurred within SJSU on‑campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408‑795‑5600 or by email at uhs‑[e-mail] .
Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self‑disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.