Scheduling Analyst

HarmonyCares; King of Prussia (PA); On-site; USD 52,000 - 72,000; Full time

Job summary

HarmonyCares, a national in-home primary care provider, seeks a Scheduling Analyst to optimize patient engagement and scheduling workflows. You will partner with market leaders and Lead Scheduler to implement policies that balance census, provider hours, and patient needs.

Strong analytical skills, healthcare/customer service background, and MS Office proficiency are essential. This role supports local markets with day-time hours, no major holidays.

Qualifications

• 2+ years of college or equivalent experience required.
• 2 years of healthcare or customer service experience required.
• Strong analytical and critical thinking skills.
• Excellent written and verbal communication skills.
• High accuracy and efficiency with sequential thinking.
• Proficient in MS Office—Excel, PowerPoint, Outlook.

Responsibilities

• Develop and maintain provider schedules to meet patient needs.
• Manage census and scheduling to optimize patient visits.
• Coordinate with leadership to maximize scheduling system effectiveness.
• Communicate effectively with patients, families and staff.
• Place and receive calls to support scheduling functions.
• Maintain patient confidentiality and comply with policies.
• Attend required meetings and collaborate with team members.
• Perform other duties as required.

Skills

Analytical thinking

Healthcare experience

Customer service

Written & verbal communication

Attention to detail

Logical sequencing

MS Office (Excel/PowerPoint/Outlook)

Education

College/experience

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

Overview

HarmonyCares is a leading national value-based provider of in-home primary care services for people with complex healthcare needs. Headquartered out of Troy, Michigan, HarmonyCares operates home-based primary care practices in 14 states. HarmonyCares employs more than 200+ primary care providers to deliver patient-centered care under an integrated, team-based, physician-driven model.

Our Mission– To bring personalized, quality-based healthcare to the home of patients who have difficult accessing care.

Our Shared Vision– Every patient deserves access to quality healthcare.

Our Values– The way we care is our legacy. Every interaction counts. Go the extra mile. Empower and support each other.

Why You Should Want to Work with Us

• Health, Dental, Vision, Disability & Life Insurance, and much more
• 401K Retirement Plan (with company match)
• Tuition, Professional License and Certification Reimbursement
• Paid Time Off, Holidays and Volunteer Time
• Paid Orientation and Training
• Day Time Hours (no holidays/weekends)
• Established in 11 states
• Largest home-based primary care practice in the US for over 28 years, making a huge impact in healthcare today!

More details about the benefits we offer can be found at https://careers.harmonycares.com/benefits.

Responsibilities

The Scheduling Analyst is a key role within the HarmonyCares Medical Group. The Scheduling Analyst works with market leaders and Lead Scheduler to develop strategy and action plans to optimize patient engagement. Evaluates and implements scheduling policies and protocols to ensure effective and efficient workflows. The scheduling analyst collaborates with medical assistants, patient care coordinators, providers, patients, and other supportive functions within the HarmonyCares Medical Group to prioritize patient visits, adhere to provider contact hours, and overall management of census.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Develop and maintain provider schedules to meet patient needs.
• Manage provider census through proactive census risk management.
• Manage market census to ensure the right patients are seen at the right time based on HarmonyCares risk tiering and inactivation process.
• Collaborate with local leadership to maximize scheduling system and ensure patient requests are communicated.
• Maintain relationships and effectively communicate HarmonyCares services with patients and family members.
• Place and receive phone calls to facilitate effective scheduling function.
• Escalate scheduling concerns, and issues, both internally and externally
• Adhere to patient confidentiality policies and procedures.
• Attend required meetings and in-services.
• Collaborate with manager, teammates, and other HarmonyCares employees.
• Perform other duties as required.

Qualifications

REQUIRED KNOWLEDGE, SKILLS AND EXPERIENCE

• 2+ years college, and/or equivalent experience
• 2 years of healthcare or customer service experience required
• Strong analytical and critical thinking skills
• Moves quickly to solve complex, real-time issues
• Possesses excellent written and verbal communication skills.
• Ability to think logically and process sequentially with a high level of detailed accuracy and efficiency.
• Intermediate computer skill set level with a strong foundation and working knowledge of Microsoft Office Suite (Excel, PowerPoint, Outlook)

PREFERRED KNOWLEDGE, SKILLS AND EXPERIENCE

• Scheduling or logistics experience preferred
• Strong working knowledge of medical terminology, conditions, illnesses and treatment practices.

Pay Transparency

Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, and other job-related considerations.