Scheduling Administrative Assistant - Remote

Washgi; Puyallup (WA); Remote; USD 24,000 - 27,000; Full time

Benefits offered by this job

Medical benefits

401(k) plan

Paid time off

Holidays

Float holiday

Annual discretionary bonuses

Job summary

Washington Gastroenterology is seeking a Scheduling Administrative Assistant to support the Scheduling team remotely from home with onsite training in Tacoma, WA. Candidates must reside in Washington and not be able to work remotely from Seattle.

The role includes assembling patient packets, voicemail management, patient correspondence, ordering supplies, scanning documents, and other duties as assigned. High School diploma required; medical terminology knowledge preferred.

Qualifications

• High School diploma or equivalent required.
• Previous administrative experience with faxes, multiline phone system, printers, postage machines preferred.
• Knowledge of medical terminology preferred.
• Medical switchboard or receptionist experience preferred.

Responsibilities

• Assemble and mail patient packets for appointments and procedures.
• Assist in voicemail management by listening to voicemails and delegating within the team.
• Support Scheduling Teams with patient correspondence, both written and verbal.
• Order supplies needed for patient packets.

Skills

Verbal communication

Written communication

MS Office (Excel & Word)

Independent work

Teamwork

Medical terminology knowledge

Education

High School diploma or equivalent

Tools

Multiline phone system

Fax machine

Printers

Postage machines

Job description

Washington Gastroenterology

Scheduling Administrative Assistant - Remote

Puyallup, WA 98371

Washington Gastroenterology believes that digestive health is the foundation for a healthy life. We are committed to improving the quality of life and longevity of our patients and our communities through the prevention, detection, and treatment of gastrointestinal diseases.

We are WAGI

WAGI is seeking a full-time Administrative Assistant to join our Scheduling team providing the team with administrative support.

This team primarily works remotely from home with training conducted onsite inTacoma. Candidates must reside and work in Washington State and due to unique city ordinances that impact employers, WAGI does not allow anyone to work remotely from Seattle, WA. The following conditions must be met for interested candidates in their remote location:

• Minimum internet connection requirements and surge protection in your home
• A home work environment that allows you to work free from distractions and sources of background noise and free of potential hazards including tripping hazards, electrical hazards, etc.
• Ability to secure and protect WAGI supplied computer, phone, and systems and ensure protection of Personal Health Information (PHI)
• Though this position provides the benefit of telework, it does follow a standard schedule based on the hours of operation

Responsibilities

• Assembling and mailing patient packets for appointments and procedures
• Assisting in voicemail management by listening to voicemails left for Scheduling and delegating appropriately within the team
• Support all Scheduling Teams with patient correspondence, both written and verbal
• Ordering supplies needed for patient packets
• Scan, fax documentation
• Other duties as assigned

Qualifications

• High School diploma or equivalent required
• Previous experience in administrative tasks utilizing faxes, multiline phone system, printers, postage machines and similar preferred
• Knowledge of medical terminology preferred
• Medical switchboard or receptionist experience preferred

Skills and Abilities

• Ability to work independently with minimal supervision
• Excellent verbal and written communication skills
• Ability to work in a team environment providing support to the individuals of the team
• Strong computer skills with the ability to learn new software and proficiency in Microsoft Office products, specifically Excel and Word

Physical Activities and Requirements

• Prolonged periods of sitting/stationary work and performing administrative duties including the use of computers and phones
• Ability to bend, twist, stoop, and reach, rarely
• Able to lift and carry supplies and equipment as needed (up to 25pounds)
• Occasional travel may be required in person to other local locations on an as-needed basis for coverage

Washington Gastroenterology has an excellent compensation and benefit package that includes the following:

Employees (and their families) who work full time (defined as working 30 or more hours per week) will be eligible for medical, dental, vision, long-term disability, accidental death and dismemberment, and basic life insurance. In addition employees are able to enroll in our company’s 401(k) plan which includes a company provided safe harbor contribution of 3% of annual earnings and the potential for a company discretionary profit sharing contribution.

All employees will be eligible to accrue PTO at a rate of .04 hours per payroll hour (1.6 hours for a 40 hour week) which can be used for and exceeds the required mandatory WA State and other local ordinances. In addition, full time employees will be eligible for a Vacation accrual with a maximum annual accrual of 77 hours as a new hire.

WAGI has 8 standard Holidays each year for which full time employees are eligible to receive paid holiday. In addition, full time employees will be given 1 Float Holiday each year that they can schedule.

This is an Hourly position and the anticipated Compensation range is $17.13 - $19.43. The hired applicant is also eligible for annual discretionary bonuses.

Equal Opportunity Employer, including disabled and veterans.