Scheduler Sr.- Plano Presby

Texas Oncology; Plano (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Texas Oncology in Plano Presbyterian is seeking a Scheduler for a full-time, Monday–Friday 8:30am–5pm role. No weekends, no major holidays, and opportunities for level 1, 2, or Sr depending on experience.

The Scheduler will manage patient appointments and tests, coordinate with physicians and front office, and ensure timely communication with patients. Under supervision, you will handle incoming calls, verify insurance, obtain authorizations, collect payments, and maintain EMR accuracy.

Qualifications

• High school diploma or equivalent.
• 0-3 years’ experience preferably in a medical office setting.
• Knowledge of medical terminology, scheduling, and/or authorization experience preferred.
• Excellent communication skills, written and verbal.
• Proficiency in Microsoft Office (Outlook, Word, Excel) required.

Responsibilities

• Answers all incoming calls; assesses callers’ needs and directs to appropriate personnel.
• Schedules new and returning patients and referrals in the EMR per physician guidelines; updates documentation and coding.
• Obtains and enters insurance authorizations and referrals in patient charts/EMR.
• Collects co-pays, deductibles and other out-of-pocket amounts at visit.
• Maintains scheduling templates including physician meetings and satellite schedules.
• Arranges for financial counseling as needed.
• Protects patient confidentiality and adheres to policies.
• Prepares correspondence and forms as requested by supervisor.
• May schedule outpatient appointments/tests, pre-certifications, and follow-up post‑operative appointments.
• Communicates with patients about surgeries or tests and ensures necessary prep work.

Skills

Communication

Scheduling

Medical terminology

Tools

Microsoft Office Suite

EMR systems

Job description

Overview

This is a full-time Monday-Friday 8:30am-5pm position with no weekends, call, or major holidays.

This position can be a level 1, 2 or Sr based on candidate experience.

The US Oncology Network is looking for a Scheduler to join our team at Texas Oncology! This position will support the Plano Presbyterian location. This is a full-time Monday-Friday 8:30am-5pm position with no weekends, call, or major holidays. This position can be a level 1, 2 or Sr based on candidate experience. As a part of The US Oncology Network, Texas Oncology delivers high-quality, evidence-based care to patients close to home. Texas Oncology is the largest community oncology provider in the country and has approximately 530 providers in 280+ sites across Texas, our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. Our mission is still the same today—at Texas Oncology, we use leading-edge technology and research to deliver high-quality, evidence-based cancer care to help our patients achieve “More breakthroughs. More victories.” ® in their fight against cancer. Today, Texas Oncology treats half of all Texans diagnosed with cancer on an annual basis. The US Oncology Network is one of the nation’s largest networks of community-based oncology physicians dedicated to advancing cancer care in America. The US Oncology Network is supported by McKesson Corporation focused on empowering a vibrant and sustainable community patient care delivery system to advance the science, technology, and quality of care.

What does the Scheduler do? (including but not limited to)

Under direct supervision, responsible for scheduling patient appointments and tests in an efficient and timely manner. Answers all incoming calls and directs calls to appropriate personnel. Serves as a liaison between patient and medical staff. May include outside scheduling and/or surgical scheduling responsibilities. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards

Responsibilities

The essential duties and responsibilities (including but not limited to):

• Answers all incoming calls; assesses callers’ needs and directs to appropriate personnel and pages clinic personnel as appropriate. Obtains and communicates messages in an accurate and timely manner.
• Schedules new patients, patient referrals and returning patients in computer system in accordance with physician and/or office guidelines. For new and or referred patients, sets up in system with appropriate documentation and coding. Cancels/reschedules appointments according to physician schedule changes; notifies appropriate clinic personnel.
• Obtains and enters all insurance authorization, and correspondence relating to referrals in patients charts and/or electronic medical records (EMR).
• Collects co-pays, deductible and other out of pocket amounts at time of visit.
• Maintains primary office scheduling template containing physician meetings, satellite schedule, rounding and call coverage.
• Arranges for patients to have financial counseling as needed.
• Demonstrates an understanding of patient confidentiality to protect the patient and clinic/practice.
• Follows policies and procedures to contribute to the efficiency of the front office. Covers for other front office functions as requested.
• Prepares correspondence, memos, forms and other typing as requested by supervisor.
• May schedule outpatient appointments/testing/surgeries and hospital admissions upon request. Obtains necessary pre-certification as required.
• May communicate to patient about surgeries or tests being scheduled and potential prep work needed, inquiring about test specifics from necessary parties and gathering patient information as needed
• May be responsible for follow up on all pre-operative tests to ensure cleared for surgical procedure and communicates with physician and patients if further testing is required before surgery is performed.
• May be responsible for scheduling post-operative follow up appointments with Physicians.
• Where applicable, basic understanding of medical terminology for tests and surgical procedures, including coding and ability to look up codes specific to diagnosis, surgery and scheduling procedure.

Qualifications

The ideal candidate for the Scheduler role will have the following background and experience:

Level 1

• High school diploma or equivalent required.
• Position is entry level and requires 0-3 years’ experience preferably in a medical office setting.
• Knowledge of medical terminology, scheduling, and/or authorization experience preferred.
• Must have excellent communication skills, written and verbal.
• Proficiency in Microsoft Office (Outlook, Word, Excel) required

Level 2

• Minimum three years office experience, preferably in a medical office setting.

Level Sr

• Minimum five years office experience, preferably in a medical office setting.
• Knowledge of medical terminology and coding required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods of time.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves contact with patients and public.