Scheduler - MVTA

Keolis Group; Burnsville (MN); On-site; USD 60,000 - 85,000; Full time

Job summary

Keolis Group seeks a Scheduling Analyst in Minnesota to manage daily transit schedules and coordinate with Operations Management to maintain on-time performance. You will handle calls and emails about call-outs, delays, and traffic, ensuring schedules reflect client requirements.

Responsibilities include maintaining the scheduling database, forecasting staffing needs, and communicating changes to bus operators. Transit experience and strong MS Office skills are preferred.

Qualifications

• English fluency required for reading, writing and speaking.
• 2+ years using Microsoft Office with advanced Excel skills.
• Experience with transit scheduling software is preferred.

Responsibilities

• Ensure schedules produced are achievable and efficient.
• Manage phone and email communications related to scheduling.
• Produce daily reports on scheduling changes to Operations.
• Forecast and monitor events affecting scheduling and staffing.
• Ensure scheduling aligns with Keolis policies and client needs.
• Collaborate with team leaders to determine staffing needs.
• Resolve scheduling conflicts promptly.
• Provide notice of schedule changes to affected operators.
• Create and maintain scheduling database.
• Analyze daily schedules to improve on-time performance.
• May perform additional duties as assigned.

Skills

English fluency

Communication skills

Excel / Office proficiency

Transit scheduling experience

Multitasking in high-volume env

Flexibility with nights/weekends/holid

Tools

Microsoft Office Suite

Transit scheduling software

Job description

Skills

• Must be able to read, write, and speak English fluently.
• Strong oral and written communication skills required.
• 2 years’ experience utilizing Microsoft Office Suite to include extensive use of Excel, Teams, Word, and Outlook required.
• Knowledge of transit scheduling software is desired
• Ability to work in a high volume and fast past environment with minimal supervision.
• High level of organization with the ability to multitask required.
• Ability to review complex problems and recommend a viable solution.
• Must be flexible and able to work varying hours that may include nights, weekends, and holidays.
• Transit Experience is highly desired.

Key Accountabilities:

• Responsible for ensuring that the schedules produced are achievable, and efficient.
• Utilize the full range of technological tools to manage phone and email correspondence related to call-outs, late arrivals, traffic conditions, and other circumstances that affect scheduling.
• Produce daily reports to relay scheduling changes and/or challenges to the Operations Management team.
• Forecast and monitor various events that may pose scheduling challenges to ensure adequate staffing coverage.
• Responsible for ensuring that the scheduling service provided is in accordance with the client’s and Keolis’ policies and procedures.
• Ensure schedules align with company goals and objectives.
• Collaborate with team leaders and supervisors to determine staffing needs.
• Resolves scheduling conflicts in a timely and efficient manner.
• Provide adequate notice of any schedule changes or cancellations to the Operations Management team and Bus Operators affected.
• Create and maintain scheduling database.
• Critically analyze daily schedules to improve upon on-time performance and productivity.
• May perform other duties as assigned.

Safety

• Ensure that the Road Traffic Safety Management System (RTSMS) conforms to the requirements
• Ensure that the RTSMS processes are delivering their intended outputs
• Report to management on the performance of the RTSMS and on opportunities for improvement and on the need for change or innovation
• Ensure the promotion of customer focus throughout the organization
• Ensure the integrity of the RTSMS is maintained, when any changes to RTSMS are planned and implemented

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the job. Reasonable accommodation may be requested to enable individuals with disabilities to perform the essential functions.

All roles may entail, to varying extents, the following physical demands:

• Long periods (potentially exceeding 8 hours per day) of walking, standing, sitting, bending, pushing, pulling, climbing, lifting, balancing, stooping, twisting, squatting, handling materials, repetitive hand-wrist motions, and traversing uneven surfaces;
• Exposure to both extreme heat and cold;
• Exposure to loud noises, fumes, and airborne particles;

In addition to the above demands inherent in every role, the following roles may entail unique physical demands, including:

• Operators/Drivers may work inside or outside vehicles and may operate vehicles for over 8 hours per day.
• Operations Supervisors and Managers may split their work between an office setting looking at a computer screen/electronic device and active transit field locations driving in a vehicle.
• Maintenance Employees may be exposed to toxic or caustic chemicals in a ventilated maintenance shop and may work with personal computers, laptops, electronic hand-held devices, complex electrical schematics, diagnostic software and testing devices, and other heavy machinery.
• Office Staff may work indoors in air-conditioned or well-ventilated facilities, including offices and cubicle spaces equipped with a telephone and computer and may entail typing or looking at a computer screen.

Additional Statements:

• Drug screening: Pursuant to Department of Transportation regulations, employment for safety-sensitive positions will be contingent upon passing apre-employment drug screen and a physical examination. Keolis maintains a drug-free workplace. Employment will also be contingent upon completion of abackground check consistent with applicable federal, state, and/or local laws.
• Safety commitment: Safety is a way of life atKeolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the safest transportation company in the world.
• Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of our operations on the communities where we operate.
• EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, pregnancy status, genetic information, veteran status, gender identification, or any other status protected by applicable law. If you require a reasonable accommodation to participate in the application or interview process, please contact [e-mail]. Keolis complies with federal and state disability laws and provides reasonable accommodations to qualified applicants.
• Work authorization:“Applicants must be authorized to work in the United States. Keolis does not sponsor visas for this position”
• Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.