Scheduler II, Anesthesiology

Anna Jaques Hospital; Burlington (MA); On-site; USD 28,929 - 39,950; Full time

Job summary

Beth Israel Lahey Health is seeking a Scheduling Coordinator to manage patient procedures, testing, and follow-up appointments. This role ensures accurate data entry, resource allocation, and timely communication of scheduling details to patients and staff.

The position requires a High School diploma or GED and 3-5 years of related experience, with proficiency in MS Office and hospital scheduling systems. On-site role with opportunities to support diverse clinical operations.

Qualifications

• High School diploma or GED is required.
• 3-5 years related work experience preferred.
• Experience with computer systems and MS Office applications (Outlook, Word, Excel) is required.

Responsibilities

• Schedules patients for procedures, pre-admission testing, surgery, and follow-ups.
• Maintains patient data across scheduling applications and coordinates resource allocation.
• Communicates schedules to patients and staff; ensures timely, complete details for each procedure.
• Acts as liaison with internal departments and external partners to coordinate resources.
• Verifies paperwork and preauthorization; processes referrals for procedures.
• Tracks service usage and equipment; maintains schedules and generates revisions as needed.
• Coordinates with vendors for delivery of equipment and coordinates home deliveries when required.

Skills

Scheduling

Communication

Attention to detail

Education

High School diploma or GED

Tools

Microsoft Office

Job description

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Coordinates the scheduling for patient procedures and services.

Job Description:

• Essential Responsibilities including but not limited to:1. Schedules patients for procedures; post-operative appointments, pre-admission testing, testing, surgery, follow up and wait list process. Notify patients in-person and via mail of scheduled procedures. Ensures all communications are timely and provide complete details of procedure, location, and time and required. Provides patients with information pertaining to testing and surgery.

• 2. Maintains multiple applications for scheduling of procedures & collection of patient data. Schedules location of procedure, medical staff & clinical resources. Completes accurate & timely journal entries. Collaborates with both internal & external partners to obtain resources. Maintains physician &/or surgeon's schedule. Registers patient & ensures demographic data is entered accurately.

  3. Communicates schedules on a daily basis. Reviews with advisor. Updates staff with revisions. Posts schedules.

  4. Acts as liaison to with internal departments and external resources and agencies.

  5. Coordinates to ensure all paperwork is complete and preauthorization has been obtained. Obtains and processes referrals for procedures.

  6. Oversees documenting of procedures and resources. Maintains and tracks service and procedure to ensure procedures and equipment usage are captured. Generates log for review and enters revisions. Coordinates to ensure all paperwork is complete and preauthorization has been obtained.

  7. Contracts with vendors to coordinate delivery of equipment. Coordinates delivery to patient's residence. Ensures resources for procedures are maintained and available for scheduled procedures

  Required Qualifications:
  High School diploma or GED required.
  3-5 years related work experience required.
  Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Pay Range:

$21.53 - $28.97

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geographyof work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled