Scheduler II

The Christ College; Cincinnati, Northern (OH, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

The Christ College seeks a diligent medical scheduling coordinator to optimize patient and physician flow in the office. You will manage appointments, order labs and tests, and support the clinical team with records and communications.

Responsibilities include answering calls, transcribing and filing, coordinating meetings/travel for physicians, and assisting with EMR. Strong organizational skills and confidentiality are essential.

Qualifications

• High School Diploma or equivalent required.
• Associates degree or Medical Secretary Certification preferred.
• 2 years medical office experience and 1-year prior scheduling experience required.
• Administrative or secretarial experience preferred.
• Excellent organization and communication skills; ability to maintain confidentiality.

Responsibilities

• Schedule patient and physician appointments using office systems.
• Process labs and diagnostic test orders and coordinate scheduling.
• Provide clerical support to the clinical team; obtain records and films.
• Answer phone, transcribe, distribute and file correspondence.
• Coordinate meetings and travel for physicians; take meeting minutes.
• Handle cash deposits and reconcile balances as needed.
• May act as Super User for Electronic Medical Record.
• All other duties as assigned.

Skills

Scheduling

Communication

Organization

Confidentiality

Multi-tasking

Education

High School Diploma or Equivalent

Associates degree or Medical Secretary Certification

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Job Description

Schedules patient care activity in the office and facilitates flow of information between physician, patient, and the referring physician.

Responsibilities

Manages daily patient and physician scheduling using appropriate systems for ordering of labs, diagnostic test orders and scheduling. Provides clerical support to clinical team. Obtains records, films, etc. in preparation of daily schedule. Assignments may be of a confidential manner and require judgment and discretion at all times.

Answers telephone makes daily patient, physician and other phone calls. Transcribes, distributes and files correspondence and administrative documents. Coordinates meeting plans and travel arrangements for physician. Attend and take minutes for meetings. Opens and sorts mail. Order Supplies as needed.

Checks out patients, answers questions, schedules follow-up appointments or testing, collect co-pays.

Verifies referrals and performs pre-certifications as appropriate. Manages and updates to volumes of patient care policies. Assist with training of new schedulers.

Maintains cash drawer, reconciles balances, prepares deposits by completing deposit slips, may take deposits to the bank, batches fee tickets, checks for their accuracy and completion, completes batch header documentation, and submits batches to CBO daily.

May act as Super User for Electronic Medical Record.

All other duties as assigned.

Qualifications

EDUCATION: High School Diploma or equivalent required, Associates degree or Medical Secretary Certification preferred.

YEARS OF EXPERIENCE: 2 years medical office experience and 1-year prior scheduling experience required. Administrative or secretarial experience preferred.

REQUIRED SKILLS AND KNOWLEDGE: copier, fax, telephone system, postage equipment, and computer skills (Microsoft Outlook, Word, and Excel). Excellent organization and communication skills required. Must be able to multi-task and maintain confidentiality.