Scheduler-Full Time-Days

Cape-Fear-Valley-Medical-Center-; Elizabethtown (NC); On-site; USD 32,000 - 44,000; Full time

Job summary

Cape Fear Valley Health System in Elizabethtown, NC, seeks a Radiology clerical associate to obtain and verify demographics, clinical, financial, and insurance information for patient tests and procedures, pre-registering and financially clearing for service delivery. Also processes physician orders for clinical documentation and verifies Medicare and non‑Medicare medical necessity when needed.

The role includes scheduling outpatient radiology appointments, performing insurance verification,

Qualifications

• High school diploma or equivalent required.
• College courses in Business or Health Care Administration and/or Computer Technology preferred.
• Medical terminology knowledge required within one year of employment.
• 1 year insurance/clerical experience within a hospital or medical office setting preferred.
• Proficiency in reading, writing, and speaking the English language.

Responsibilities

• Receive orders and schedule outpatient appointments for radiology modalities.
• Perform insurance eligibility/benefit verification and document in registration system; support with reference number.
• Pre-register patients for upcoming visit(s).
• Notify patient/guarantor of liabilities and collect co-pays, coinsurances, deductibles, deposits, and outstanding balances at pre-registration.
• Provide patient, family and physician education during scheduling and inform them of preparations for diagnostic testing.
• Sends and/or communicates appointment confirmations to referring office.
• Reconcile charge reports daily and communicate errors to staff.
• Coordinate add-on and same-day appointments as required.

Skills

Insurance/clerical experience

Microsoft Office

Verbal communication

Written communication

Customer service

Problem-solving

Multitasking

Education

High school diploma or equivalent

College courses in Business or Health Care Administration (preferred)

Medical terminology knowledge (within 1 year)

Tools

Microsoft Office Suite

Job description

FacilityBladen HospitalLocationElizabethtown, North CarolinaDepartmentRadiologyJob FamilyClericalWork ShiftDays (United States of America)SummaryObtains and/or verifies demographic, clinical, financial, and insurance information in the process of appointment making for patient tests and procedures, pre-registering and financial clearing for service delivery. Validates medical necessity (LMRP/LCD review) of Medicare and Non-Medicare cases to ensure clinical and financial clearance. Additionally, the incumbent obtains and processes signed physician orders to ensure clinical documentation for care delivery. The incumbent conducts online insurance eligibility/benefit verification, pre-certification/authorization, referral clearance and financial education on designated cases. As appropriate, the incumbent notifies patient/guarantor and collects patient liabilities, and refers appropriate cases to resource counseling for follow-up and consultation.Major Job FunctionsThe following is a summary of the major essential functions of this job. The incumbent may perform other duties, both major and minor, that are not mentioned below. In addition, specific functions may change from time to time:Receive orders and schedule outpatient appointments for all modalities except biopsy and special procedures and all radiology outpatient facilitiesDetermines proper scheduling requirements and/or limitations according to requested tests/procedures and schedules resources (equipment, staff, room, etc.)Coordinates add-on and same-day appointments as requiredEnsures proper test sequencing with minimal patient delays, when multiple testing is required.Performs insurance eligibility/benefit verification, utilizing a variety of mechanisms (EDI transactions, web access and by calling payers) and documenting information within the appropriate registration system; supporting with reference number.Pre-registers the patient for upcoming visit(s).Calls patient to remind of appointment date, time, location, and preparation for procedures following protocols; as well as informs the patient of their financial responsibility, answer questions and give directions.Validates medical necessity (LMRP/LCD review) of Medicare and Non-Medicare cases to ensure clinical and financial clearance.Informs patient/guarantor of their liabilities and collects appropriate patient co-payments, co-insurances, deductibles, deposits and outstanding balances at the point of pre-registration.Provides patient, family and physician office education during scheduling process to inform them of preparations needed for diagnostic testing and proper scheduling instructionsSends and/or communicates appointment confirmation to referring officeReconciles charge reports daily and communicates errors to staffOther duties as assignedMinimum QualificationsThe following qualifications, or equivalents, are the minimum requirements necessary to perform the essential functions of this job:Education and Formal Training:High school diploma or equivalent requiredCollege courses in Business or Health Care Administration and/or Computer Technology preferredMedical terminology required within one year of employmentWork Experience:1 year insurance/clerical experience within a hospital or medical office setting preferredKnowledge, Skills, and Abilities Required:Proficiency in reading, writing, and speaking the English languageMust pass pre-employment testing and post-training testingMust have knowledge of insurance and collection of paymentsMust have experience with Microsoft softwareMust possess excellent verbal and written communication skills, customer service skills and problem-solving abilitiesMust be multi-skilled with the ability to appropriately handle complexity and stress with the changing needs of the patients, families, visitors, and the Health SystemMay be required to periodically rotate shifts and regular days offAll system employees must have the flexibility to meet the department hours of operationPhysical Requirements:Must be able to communicate orally, see, and hear to collect informationMust have dexterity to operate office equipmentPosition operates in an office, call center environmentWork area is well-lit, temperature controlled and free from hazardsThe incumbent is subject to eyestrain due to the many hours spent looking at a CRT screenThe noise level is low to moderateAnswers telephone calls, uses personal computer and other business machines extensivelyBends, reaches, pushes and pulls file drawers to file records and reportsRegularly lift or move up to 10 pounds, frequently lift or move up to 25 pounds and occasionally lift or move up to 50 poundsRequired Licenses and CertificationsCape Fear Valley Health System is an Equal Opportunity Employer M/F/Disability/Veteran/Sexual Orientation/Gender Identity