Scheduler/Dispatcher

Total Aviation Staffing; Morristown (NJ); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

HSA medical, dental, and insurance

401(k) plan with company match

Profit-sharing plan

Hybrid work environment

Job summary

Total Aviation Staffing in Morristown, NJ, is seeking a Scheduler/Dispatcher to deliver seamless private flight operations for high-profile clients and their executive assistants. In this hybrid role, you will manage flight schedules, coordinate crew assignments, and oversee trip logistics for large-cabin aircraft.

Responsibilities include serving as the primary contact for clients, coordinating itinerary details, managing flight crew scheduling, arranging catering and ground transportation, and

Qualifications

• 2–5 years of experience in corporate flight dispatch or aviation scheduling.
• Strong knowledge of FAA Part 91 duty and rest requirements.
• Experience using flight scheduling software such as TripPlanning.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent written and verbal communication with executives and high-profile clients.
• Strong organizational skills with meticulous attention to detail.
• Ability to work in a 24/7 operational environment.

Responsibilities

• Serve as the primary contact for clients and executive assistants regarding flight schedules and trip requirements.
• Coordinate schedule changes, travel preferences, itinerary details, and last-minute adjustments.
• Manage flight crew scheduling while ensuring compliance with duty/rest requirements.
• Plan and coordinate end-to-end trips for large-cabin aircraft.
• Arrange catering, ground transportation, and other trip-related logistics.
• Monitor trip details and address scheduling or operational issues.
• Ensure all flight arrangements comply with FAA regulations and company safety standards.
• Communicate with crews, clients, vendors, and internal teams for smooth execution.
• Support 24/7 flight operations and respond to time-sensitive needs.

Skills

FAA Part 91 knowledge

Strong communication

Excellent organization

Discretion

Calm under pressure

Tools

TripPlanning

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Join a leading aircraft management company in Morristown, NJ as a Scheduler/Dispatcher and play a key role in delivering seamless, personalized flight operations for high-profile clients and their executive assistants.

In this dynamic hybrid role, you’ll manage flight schedules, coordinate crew assignments, and oversee trip logistics for large-cabin aircraft. This is an excellent opportunity for an aviation professional who thrives in a fast-paced environment, has exceptional attention to detail, and understands the importance of discretion, safety, and client service in private aviation.

Responsibilities

• Serve as the primary point of contact for clients and executive assistants regarding flight schedules and trip requirements.
• Coordinate schedule changes, travel preferences, itinerary details, and last-minute adjustments.
• Manage flight crew scheduling while ensuring compliance with applicable duty and rest requirements.
• Plan and coordinate end-to-end trips for large-cabin aircraft.
• Arrange catering, ground transportation, and other trip-related logistics.
• Monitor trip details and proactively address scheduling or operational issues.
• Ensure all flight arrangements comply with FAA regulations, FAR Part 91 requirements, and company safety standards.
• Communicate effectively with flight crews, clients, vendors, and internal teams to ensure smooth trip execution.
• Support 24/7 flight operations and respond effectively to time-sensitive operational needs.

Requirements

• 2–5 years of experience in corporate flight dispatch, aviation scheduling, or crew scheduling.
• Strong knowledge of FAA Part 91 duty and rest requirements.
• Experience using flight scheduling or trip-planning software, such as TripPlanning.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent written and verbal communication skills, particularly when working with executives and high-profile clients.
• Strong organizational skills with exceptional attention to detail.
• Ability to remain calm, professional, and solutions-oriented in high-pressure situations.
• Ability to work effectively in a 24/7 operational environment, including nights, weekends, and holidays.
• Strong customer service mindset with a commitment to safety, accuracy, and operational excellence.
• $85,000–$100,000 annual salary, based on qualifications and experience.
• HSA medical, dental, and insurance coverage.
• 401(k) plan with company match.
• Profit-sharing plan.
• Hybrid work environment.

Why Apply Through Total Aviation Staffing?

At Total Aviation Staffing, we connect aviation professionals with leading companies across the industry. Our opportunities span:

• Commercial Aviation – Passenger airlines, cargo operations, and aircraft leasing.
• Business & General Aviation – Corporate aviation, charter operations, and private aviation.
• MRO & Aftermarket Services – Aircraft maintenance, repair, overhaul, and parts distribution.
• Aerospace & Defense – Military aviation, space systems, and defense programs.
• Aviation Technology & Manufacturing – OEMs, avionics, propulsion, and emerging aviation technologies.

Even if this position isn't the perfect fit, applying through Total Aviation Staffing can give you access to additional aviation career opportunities, including positions that may not be publicly advertised.

What You Can Expect From Us

• Access to opportunities with leading aviation and aerospace companies.
• Priority consideration for multiple relevant job openings.
• Personalized career guidance from specialized aviation recruiters.
• Support throughout the recruitment and hiring process.

Apply today and take the next step in your aviation career with Total Aviation Staffing.